Career Center

HR and Business Officer Administrator

12 month exempt employee
Reports to CFO/COO and Controller

Blue Oak School seeks an HR professional and business office administrator. The position is responsible for the daily oversight of Compensation and Benefits Administration, Human Resources, Business Office Policies and Procedures, and other duties as assigned. 

Essential Functions:

Compensation and Benefits Administration: Process and record payroll. Review payroll and benefit payments with monthly statements, employee records, and the general ledger. Assist in preparing and distributing the annual contract renewal process for employees. Maintain accurate job descriptions and correct employee classifications. Work with health insurance broker to oversee annual benefits open enrollment process, new hire enrollments and terminations and COBRA. Manage daily administration of the benefits program and work with health insurance broker to facilitate questions on benefits from employees. Review 403(b) plans to ensure that deductions and payments are met and monitor the need for an annual audit of the retirement plans. Track and manage employee accrued sick, vacation, and PTO programs and leaves of absence for employees. Manage workers’ compensation insurance and ensure school is in good standing and covered by appropriate levels of insurance.

Human Resources Compliance Policies and Procedures: Oversee the publication and maintenance of the Employee Handbook. Ensure the school is in compliance with all federal, state, and local HR regulations. Maintain all legally required employee documentation (i.e. federal, state, fingerprinting, mandatory training, etc.). Implement and support employee onboarding, resignation and termination processes. Maintain all employee personnel files with attention to completeness and confidentiality. Work with Administrators to create, update and implement policies and procedures.

Fiscal Operations and Audit: Receive, record and process cash receipts received daily from all sources and coping all checks received. Prepare deposit slips and making bank deposits as needed. Assist with processing check requests approved for payment, obtain signatures and mail checks as appropriate. Maintaining accounts payable files. Assist with reconciling school credit card accounts. Assist in the annual budget process. Assist DOF and Controller with creating and updating the Business Office manual. Assist with the audit process to ensure a thorough accurate and timely annual audit.

Other business office duties: Assist in the research, data collection and timely completion of NAIS-DASL, Cal-Isboa and NBOA surveys. Assist with the annual enrollment contracts and indexed tuition process. Provide insurance certificates and ensure coverage for school activities on- or off-site. Other duties and projects assigned by DOF and/or Controller.

Attributes:

• Strong sense of integrity, ethics, confidentiality, reliability, and accountability
• Outstanding communication, organizational, and project management skills
• Positive problem-solving and analytical skills
• Proven written and verbal communication skills
• Capacity to work professionally and respectfully with a broad range of constituents
• A self-starter with the ability to successfully manage various projects simultaneously, and the capacity to work under pressure of deadlines with grace and humor
• Accurately interpret and implement procedures and regulations

• Knowledge of principles and practices of personnel administration and labor law
• Three years of experience in a related area of HR management
• Technologically adept in software applications related to HR job functions
• Preferably Bachelor’s Degree in Human Resources, Accounting, Finance or related field