Director of Human Resources and Academic Affairs Operations
University of Chicago (UC)
Location: Chicago, Illinois
Internal Number: JR16402
Location: Chicago, IL
Leads and manages the work of the HR/AA operations team.
Responsible for excellent quality control and timely, compliant execution across all HR/AA operations in PME.
Responsible for periodic reporting on various aspects of PME HR/AA operations, including visa status, job end date, appointment end date, turnover, benefits, etc.
Manages and monitors payroll/personal processes for all employees.
Manages and monitors all processes for new hires, terminations, lay-offs, leaves of absences, and merit increases.
Monitors systems to ensure fair and effective recruitment, hiring, evaluation, promotion, disciplinary action, and discharge practices.
Participates in the recruitment of faculty and OAA members and ensures the timely and accurate processing of faculty appointments and promotions.
Oversees all areas of recruiting including; screening, sourcing, interviewing selection, and onboarding; counsels and supports hiring managers in the same.
Implements and monitors the performance evaluation process for all staff.
Reviews and guides performance improvement processes and the terminations process for low and non-performing employees.
Oversees all aspects of employee offboarding.
Monitors and advises managers in the corrective action/discipline process.
Works closely with the Assistant Dean for HR/AA/FA on succession planning, workshops, surveying, and engagement programming initiatives.
Partners with managers to communicate Human Resources policies, procedures, programs, and regulations.
Collaborates with HR-Compensation and HR-Recruitment to classify positions, create and post requisitions, and implement strong hiring strategies.
Facilitates and monitors Workday processes for staff, students, and faculty.
Provides guidance and direction to the HR/AA Generalists on the execution of processes through Workday and other information management systems.
Collaborates with PME Budget & Accounting, Student Affairs, and other PME teams to ensure smooth process coordination for payroll, account, compliance, and administration matters.
Participates in administrative leadership meetings as needed.
Helps identify opportunities for policy and process improvement.
Performs special projects as required and assigned by the Assistant Dean of HR/AA/FA.
Oversees and ensures that all aspects of student, staff, visitor, and postdoc recruitment/reappointment processes are executed in a timely and compliant manner, through a combination of hands-on work and oversight of the PME HR/AA operations team.
Manages employees by establishing annual performance goals, allocating resources, assessing annual performance, and determining individual merit, incentive, and/or promotional increases.
Stays abreast of federal, state, and local employment laws and regulations and may advise unit management and professional staff in matters relating.
Performs other related work as needed.
Bachelorâ™s or advanced degree in human resources, business administration, psychology, or a related field with progressively responsible experience.
Experience working independently and as part of a team.
Experience managing HR, AA, or HR/AA teams.
Building strong collaborations and relationships with diverse constituencies.
Experience working on multiple projects simultaneously, setting priorities, and maintaining a calm and courteous demeanor despite heavy workload, competing priorities, complex problems, and tight deadlines.
Demonstrated ability to handle sensitive and confidential situations and information with absolute discretion.
Demonstrated ability to develop an outstanding work environment and culture.
Experience with Human Resources, Academic Affairs, and Faculty affairs compliance structures, rules & regulations at the Federal State and Local levels.
Working knowledge of an academic unit and/or complex research university environment.
Experience auditing HR/AA work for quality and compliance.
Licenses and Certifications:
Technical Skills or Knowledge:
Excellent computer skills evidenced by proficiency in Outlook, Word, Excel, PowerPoint, and Adobe Acrobat.
Proficiency with Oracle, PeopleSoft, Workday, Interfolio, or similar data management systems.
Project management skills including budget management, KPI tracking, and attention to detail.
Change management and succession planning experience are a plus.
Ability to use appropriate resources to resolve an issue.
Creativity and attention to detail are required.
A collaborative, diplomatic, and flexible 'hands-on' team leader and player who builds strong relationships internally and externally, and works well under pressure, thriving under tight deadlines.
Excellent written and verbal communication skills, coupled with excellent listening and relationship-building skills.
High level of collegiality in working with faculty, staff, departmental, and university administrators, including enthusiasm, energy, and creativity.
Effective interpersonal skills including outstanding judgment, discretion, a strong ethical approach to decision-making and a demonstrated ability to resolve conflicts fairly and diplomatically, and the ability to maintain strict confidentiality.
International experience and high cultural awareness.
Ability to work independently, take direction and critical feedback, and achieve consensus.
Maintain a calm and courteous demeanor and work productively and efficiently despite heavy workload, competing priorities, constant interruptions, complex problems, and tight deadlines.
Office environment, hybrid/remote working environment.
Occasional extended work hours and some weekend days.
Cover Letter (required)
Writing Sample (preferred)
Reference List â“ 3 (required)
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