Career Center

Job Description:

Job Summary:

The Temporary Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organizations human resource department.

Responsibilities:

• Provide HR support to departments and division in core HR areas including divisional initiatives, talent management, recruitment, onboarding and engagement.

• Serve as primary point of contact for individuals entering Library HR.

• Schedule HR-related meetings, vendor visits, tours, training, and unit orientations.

• Support onboarding for new hires to include posting to job sites, scheduling interviews, conducting reference checks, initiating background checks, creating offer letters, and sending out new hire emails.

• Create and maintain HR Forms and post to appropriate sites to include Loop.

• Maintain employee files.

• Schedule individual appointments with members of Library HR as appropriate.

• Order office supplies.

• Payroll/paycheck pick up bi-weekly and monthly, if necessary.

• Delivery of pertinent information to University stakeholders and run departmental errands.

• Other duties as assigned.

 

Competencies:  

• Exhibit business acumen and organizational astuteness.

• Communicate effectively and with influence.

• Display emotional intelligence.

• Exhibit resilience and optimize resources.

• Foster partnership and collaboration.

Education, Experience, or Certifications:

Education:

• High school diploma or equivalent required.

• Bachelorâ™s degree preferred.

Experience:

• A minimum of one (1) year of relevant experience required preferably in a human resources, academic, or business environment.

• Demonstrated ability to handle confidential matters with discretion required.

• Ability to manage interpersonal relationships and interact with clarity, tact and courtesy with faculty, students, and others required. 

• Demonstrated excellent verbal and written communication skills required.

• Excellent customer service skills required.

• Demonstrated ability to exercise sound judgement required.

• Strong sustained attention to detail and accuracy required.

• Ability to work independently and as part of a team required.

• Demonstrated ability to work on multiple projects simultaneously, set priorities, and meet deadlines required.

• Experience with Workday or other HRIS preferred.

• Marketing or web authoring experience preferred.

Technical Knowledge or Skills:

• Ability to learn and use a range of position-related computer applications required.

• Intermediate working knowledge of Microsoft Office required.

Working Conditions and Physical Requirements:

• Ability to travel around University Campus for errands and departmental deliveries.

Required Documents:

• Resume

• Cover Letter

• List of References

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.