Student Employment Program Coordinator – Human Resources
Location: Pittsburgh, Pennsylvania
Required Education: Bachelor’s
Salary: Commensurate w/experience
Higher Education Institution
Internal Number: 30-305
Under the direction of the Assistant Vice President/HRIS, the Student Employment Program Coordinator provide support for the day to day operations of the Student Employment/Work Study Program. Job responsibilities include recruitment, placement and records management related to the program; oversight of electronic resources that support program administration including website and database resources. The role of Coordinator engages with students, faculty, staff, and other members of the university community to manage staff student work study positions and manage the respective pay processes. As a condition of employment, Duquesne University requires all new employees —full-time and part-time, including adjunct faculty—to get a COVID-19 vaccine and provide proof of their vaccination upon commencement of employment.
New employees requesting a religious or documented medical exemption from the vaccine must complete and submit a Duquesne University exemption request form for review and approval. To receive the appropriate exemption request form, contact firstname.lastname@example.org. Employees with approved exemptions will be required to be tested on a regular basis.
DUTIES AND RESPONSIBILITIES:
Acts as liaison between students, human resources staff, university departments, parents and the general public facilitating inquires related to the University and more specifically the Student Employment Program.
Assists in overall administration of student employment including candidate referral. Works closely with University departments to fill student vacancies; works in close relationship with the Office of Financial Aid to coordinate eligible student aide candidates.
Plans and coordinates seasonal and annual recruitment and position management activities in support of the University’s Student Employment Program.
Manages the onboarding process for student hiring including background checks (as needed), and required employment forms.
Provides support to internal and external department managers to address staffing needs and provide administrative guidance on hiring requirements inclusive of support in writing job descriptions and interviewing strategies.
Assists departments with employee relations issues related to the program and works with the Assistant Vice President and the Employee Relations Manager to resolve complex issues.
Manages the Student Employment Ticket System assisting students and supervisors with communications and issues that arise in the program.
Participates in training and development for student aide supervisors.
Conducts pay and financial aid work study audits on a regular and as-needed basis.
Updates student employment web site to assure accurate and timely information is posted.
Keeps in regular contact with student aide supervisors, including those off-campus, regarding important announcements and other information.
Represents the Student Employment Program and the Office of Human Resource Management at University information sessions and open houses.
Serves as a backup to the office receptionist in absence of student aides, during vacations, and at other needed times.
Performs other related duties as required and assigned.
Completes other duties as assigned.
Bachelor’s degree in business, human resources, or related field from an accredited institution. 1 – 2 years of related human resources experience.
Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:
Effective oral and written communication skills.
Excellent interpersonal skills with a strong customer orientation.
Strong organizational and analytical skills.
Strong presentation skills.
Ability to coach and counsel in the area of student employee relations.
Ability to demonstrate a solid computer literacy with proficiency in Microsoft Office Suite, including Word, Excel, & Access.
Ability to generate reports.
Familiarity with web posting and content management software, preferably Ingeniux, or ability to learn.
Basic knowledge of employment laws and recruiting principles and practices.
Ability to work under tight deadlines and with multiple projects.
Ability to establish and maintain effective working relationships with faculty, staff, students, and the general public.
Commitment to the University’s values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University’s Mission. Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).
Ability to establish and maintain effective working relationships with the University Community.
Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community. APPLICATION INSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact information for three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission.
Duquesne University, a private, Catholic institution, prides itself on being mission-centered and mission-driven. Our employees contribute to our culture of academic excellence and our mission of serving God by serving students. In turn, they enjoy a supportive working environment that values individual talents, encourages teamwork and rewards accomplishments.
A nationally ranked top-tier university, Duquesne has established a legacy of excellence in liberal and professional education. Our 14:1 student-faculty ratio allows our students to work closely with expert faculty. Duquesne has also won accolades and recognition among the nation’s top 20 small research schools for our research initiatives and faculty productivity.
Situated on a 50-acre campus within the city, Duquesne provides a small-town feel in an urban setting. The Pittsburgh region offers a variety of cultural, education and professional opportunities, as well as a safe and affordable lifestyle.
We strive to attract, recruit and retain a dynamic, diverse workforce. Our employees benefit from an array of campus resources that provide convenience and cost savings, including a variety of dining options, a full-ser...vice Starbucks, a retail bank and credit union, a fitness center and year-round wellness programs and onsite parking. Employees also may take advantage of the many educational, cultural and sporting events sponsored by the university.