Details
Posted: 16-Mar-22
Location: New York, New York
Type: Full-time
Salary: Open
- Job Type: Officer of Administration
- Bargaining Unit:
- Regular/Temporary: Regular
- End Date if Temporary:
- Hours Per Week: 35
- Salary Range:
Position Summary
The Department of Pediatrics is seeking a HR and Faculty Affairs Generalist to join our team in a full-time position within the division of Human Resources. Columbia University Irving Medical Center???s Department of Pediatrics is a world leader in providing care for children. Our mission areas include Healthcare, Education and Research. We offer care for our patients in over 25 specialty areas as well as individualized care for complex cases. Our Residency, Fellowship and Graduate programs are among the best in the Nation. Our Clinical, Translational and Basic Science research features collaborations across specialties and stretches from the bench to bedside. We also have several active Clinical trials available to our patients.
Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.
Responsibilities
1. Recruitment
- Work closely with Peds HR Leadership on best recruitment practice and strategies.
- Monitor and tracks position control reports and decimate information to the divisions, managers.
- Post new and replacement positions internally and externally upon approval.
- Finalize and close positions.
- Work closely with manager(s) or Division Administrators to review, and submit new and rehire documentations to Service Corporation.
- Pre-screen and set up interviews for potential candidates.
- Participate in the recruitment process as needed, including pre-screening candidates and reference verifications.
2. New Appointments/Onboarding
- Serve as primary contact with Division Administrator to assist with the initiating through onboarding new hires (CU and Service Corp), Faculty, and fellows.
- Facilitate the completion of background checks including but not limited to reference checks, criminal checks, and education checks.
- Schedule orientation and assist with time sheet population for new hires.
- Process new hires via Template base hire (TBH) or Personal Action Form (PAF) or Nomination form.
- Process, monitor, and track incoming visitors or Observers (NYP).
- Work as a liaison with the Division Administrators to coordinate the successful onboarding or transfers of Physicians, Administrative Staff, Union Staff, Nurse Practitioners and Physician Assistants.
- Coordinate and work closely with CU & NYP to ensure new faculty and staff are clinically appointed timely.
3. Reappointment
- Ensure all clinical staff receives notifications of reappointment application.
- Track reappointment documents and compliance.
- Follow-up to ensure clinicians meet medical staff office deadlines to avoid suspension and or fines appointment.
- Assist Division Chiefs/Chairman with approval of all reappointment packets.
- Coordinate appointments and reappointments for Faculty and Fellows, as assigned.
4. Leave of Absence (LOA)
- Assist administrative and faculty with LOA in accordance with federal, state, city and university guidelines and policies.
- Work with outside departments to process and track paid and unpaid LOA request to avoid over or underpayments.
5. Compliance
Assist Pediatric HR leadership with the clean-up of compliance reports of divisions regarding university and hospital initiatives, including but not limited to:
- Columbia Faculty Briefing, Title IX
- NYS Sexual Harassment and Discrimination
- Conflict of Interest
- HIPPA & Security Essentials
- Annual Health Review (AHR)
- Annual Hospital Training (AHT)
- Influenza (FLU)
- Ensure all divisions comply with NYP Professional Practice Evaluations (FPPE/OPPE) for new and existing clinicians.
- Expired Credentials (LIC, DEA, Prescriber, Infect Cont., PALS or NRP, Etc.)
- Maintaining Administrative Joint commission files for compliance
* Additional compliance initiatives will evolve over time therefore it is not limited to these only.
6. Training and Educational Development
- Assist HR leadership in the monitoring and ensuring that all new and existing administrative staff including management are compliant with all necessary and mandatory trainings.
- Send communications to staff/management on new and upcoming trainings for the growth of our employees.
- Keep assigned division's administrative leadership up to date with policies, procedures, and latest HR trends to include trainings. when required.
7. Employee Engagement
- Coordinate HR leadership in employee engagement, including but not limited to preparation of materials via email and/or mailing, celebrations, and announcements.
- Strategize for staff engagement events.
8. Administrative Duties
- Provide administrative support to the office including responding to inquiries related to staffing, payroll, benefits, HR policies, labor/employment laws, and regulations via telephone, email and in person.
- Conduct periodic audits of personnel files for multiple purposes.
- Type, copy, fax, and answer multi-line telephone; process timesheets; open and distribute mail for the HR department; schedule meetings; coordinate room bookings for various events; and perform other administrative duties as may be assigned.
- Enter relevant data changes into the appropriate reports including, but not limited to, leave of absence tracking; recruitment tracking; demographic data, etc.
- Assemble new hire orientation packets.
9. Special Projects
- Assist with special projects as needed including but not limited to Open Enrollment, Performance Appraisals, and Employee Recognition.
- Generate reports as needed including but not limited to recruitment and retention, general employee reports.
10. Coverage
- Provide cross coverage for other HR/Faculty Affairs Generalist.
11. Performs related duties & responsibilities as assigned/requested.
Minimum Qualifications
- Bachelor???s degree or equivalent in education and experience required; plus three years of related experience.
Minimum Education requirement (1.5 years of related experience for each year of education may be used to fulfill education requirements.)
Preferred Qualifications
- SHRM accreditation
- HR experience in Healthcare
Other Requirements
- Excellent verbal and written communication skills
- Must have organizational and attention to detail skills
- Must be able to collaborate to meet the Teams Objective
- Must practice a High level of confidentiality
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
