The Department of Pediatrics is seeking a HR and Faculty Affairs Generalist to join our team in a full-time position within the division of Human Resources. Columbia University Irving Medical Center???s Department of Pediatrics is a world leader in providing care for children. Our mission areas include Healthcare, Education and Research. We offer care for our patients in over 25 specialty areas as well as individualized care for complex cases. Our Residency, Fellowship and Graduate programs are among the best in the Nation. Our Clinical, Translational and Basic Science research features collaborations across specialties and stretches from the bench to bedside. We also have several active Clinical trials available to our patients.
Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.
Work closely with Peds HR Leadership on best recruitment practice and strategies.
Monitor and tracks position control reports and decimate information to the divisions, managers.
Post new and replacement positions internally and externally upon approval.
Finalize and close positions.
Work closely with manager(s) or Division Administrators to review, and submit new and rehire documentations to Service Corporation.
Pre-screen and set up interviews for potential candidates.
Participate in the recruitment process as needed, including pre-screening candidates and reference verifications.
2. New Appointments/Onboarding
Serve as primary contact with Division Administrator to assist with the initiating through onboarding new hires (CU and Service Corp), Faculty, and fellows.
Facilitate the completion of background checks including but not limited to reference checks, criminal checks, and education checks.
Schedule orientation and assist with time sheet population for new hires.
Process new hires via Template base hire (TBH) or Personal Action Form (PAF) or Nomination form.
Process, monitor, and track incoming visitors or Observers (NYP).
Work as a liaison with the Division Administrators to coordinate the successful onboarding or transfers of Physicians, Administrative Staff, Union Staff, Nurse Practitioners and Physician Assistants.
Coordinate and work closely with CU & NYP to ensure new faculty and staff are clinically appointed timely.
Ensure all clinical staff receives notifications of reappointment application.
Track reappointment documents and compliance.
Follow-up to ensure clinicians meet medical staff office deadlines to avoid suspension and or fines appointment.
Assist Division Chiefs/Chairman with approval of all reappointment packets.
Coordinate appointments and reappointments for Faculty and Fellows, as assigned.
4. Leave of Absence (LOA)
Assist administrative and faculty with LOA in accordance with federal, state, city and university guidelines and policies.
Work with outside departments to process and track paid and unpaid LOA request to avoid over or underpayments.
Assist Pediatric HR leadership with the clean-up of compliance reports of divisions regarding university and hospital initiatives, including but not limited to:
Columbia Faculty Briefing, Title IX
NYS Sexual Harassment and Discrimination
Conflict of Interest
HIPPA & Security Essentials
Annual Health Review (AHR)
Annual Hospital Training (AHT)
Ensure all divisions comply with NYP Professional Practice Evaluations (FPPE/OPPE) for new and existing clinicians.
Maintaining Administrative Joint commission files for compliance
* Additional compliance initiatives will evolve over time therefore it is not limited to these only.
6. Training and Educational Development
Assist HR leadership in the monitoring and ensuring that all new and existing administrative staff including management are compliant with all necessary and mandatory trainings.
Send communications to staff/management on new and upcoming trainings for the growth of our employees.
Keep assigned division's administrative leadership up to date with policies, procedures, and latest HR trends to include trainings. when required.
7. Employee Engagement
Coordinate HR leadership in employee engagement, including but not limited to preparation of materials via email and/or mailing, celebrations, and announcements.
Strategize for staff engagement events.
8. Administrative Duties
Provide administrative support to the office including responding to inquiries related to staffing, payroll, benefits, HR policies, labor/employment laws, and regulations via telephone, email and in person.
Conduct periodic audits of personnel files for multiple purposes.
Type, copy, fax, and answer multi-line telephone; process timesheets; open and distribute mail for the HR department; schedule meetings; coordinate room bookings for various events; and perform other administrative duties as may be assigned.
Enter relevant data changes into the appropriate reports including, but not limited to, leave of absence tracking; recruitment tracking; demographic data, etc.
Assemble new hire orientation packets.
9. Special Projects
Assist with special projects as needed including but not limited to Open Enrollment, Performance Appraisals, and Employee Recognition.
Generate reports as needed including but not limited to recruitment and retention, general employee reports.
Provide cross coverage for other HR/Faculty Affairs Generalist.
11. Performs related duties & responsibilities as assigned/requested.
Bachelor???s degree or equivalent in education and experience required; plus three years of related experience.
Minimum Education requirement (1.5 years of related experience for each year of education may be used to fulfill education requirements.)
HR experience in Healthcare
Excellent verbal and written communication skills
Must have organizational and attention to detail skills
Must be able to collaborate to meet the Teams Objective
Must practice a High level of confidentiality
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.