Career Center

Scheduled Hours

37.5

Position Summary

The position will support the achievement of the vision, mission and strategic goals of department/school by helping to attract, retain and manage our most valued assetsâ”our employees. Position will play a vital role in the operations of the department/school by providing guidance on human resources policies and processes and payroll to administration, managers and employees.

Job Description

Primary Duties & Responsibilities

Human Resources

• Oversees all operations for faculty and staff recruiting, record keeping, and other HR related functions to ensure that all university and school policies and procedures are followed.
• Ensures accuracy in the hiring process and employment issues associated with international staff and faculty (obtaining H1-B visas, obtaining permanent residence).
• Advises supervisors and departmental administration about general university human resources policies and procedures and ensure compliance with all employment laws.

Payroll/Compensation

• Oversees all payroll functions to ensure accuracy and timely payment for all faculty, staff, students and stipend recipients.  Provides training and guidance to payroll staff and ensure compliance with all university policies, procedures and employment laws. 
• Manages tracking and payment of all faculty additional pays, to include ensuring that all contracts and agreements are up to date.
• Makes recommendations for staff salary offers.
• Oversees the performance review and merit increase process each year.
• Ensures that all operational aspects related to payroll and workday records are accurate, including payroll costing allocations and payroll allocation adjustments.

Special Projects

• To include data analytics, process review and refinement and implementation of various strategies and programs as assigned. 
• Works closely with the Associate Dean of Administration to recommend and develop policies and programs relative to the human resources/payroll operations.

Supervises and coordinates human resources and payroll staff. 

• Effectively manages performance and development of staff to maximize efficiency through training and timely coaching. 
• Sets a tone of leadership that is people-oriented, collaborative in nature and builds a management culture based on teamwork, open communication, innovation, mentoring and accountability. This is achieved through frequent meetings with team members to ensure high standards of service delivery.

Working Conditions

Ability to move to on, and off-campus locations as needed.

Preferred Qualifications

• Two years experience at management level.
• Masterâ™s Degree preferred with five to seven years of experience in human resources management.
• SHRM certification of CP or SCP, or equivalent from other certifying agencies.
• Total confidentiality and sensitivity are essential.
• Strong coaching skills and able to work with people displaying various emotional levels.
• Detail oriented with ability to multi-task.
• Ability to prioritize tasks, meet deadlines and work successfully under pressure.
• Ability to work with a diverse level of people.
• Familiar with employment law and higher education sector and other relevant sectors of the employment mark.
• Demonstrated skills in counseling; coaching; mediating; and facilitating.
• Demonstrated skills in decision-making; negotiating; and influencing.
• Demonstrated ability to handle confidential materials and maintain confidentiality.
• Demonstrated effective written, verbal and interpersonal communication skills and customer service skills.
• Ability to handle multiple tasks simultaneously.
• Demonstrated effective analytical skills.

Required Qualifications

• Bachelorâ™s degree or equivalent plus five years of work experience in human resources.
• Experience in interpreting and applying human resources-related policies, and state and federal employment laws.
• Experience using HR management systems and employee recruitment applications.

Grade

G13

Salary Range

$62,000.00 - $106,000.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.

EEO/AA Statement

Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individualâ™s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Applicant Instructions

When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two âœQuick Apply❠options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the âœQuick Apply❠page by clicking âœNext❠at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a Linkedin feature, which allows you to apply by using your Linkedin profile to populate some of the job application fields.