Brentwood School, a vibrant and diverse K-12 independent school, is looking for a Payroll Specialist to begin immediately.
The Payroll Specialist is responsible for all aspects of the payroll process, including data input, time clock management, reporting and distribution of payroll documents. Additionally, the position will support Human Resources, including gathering employee paperwork, filing, and other clerical and non-clerical duties as needed.
The Payroll and Human Resources Specialist will work with all of Brentwood School’s full-time, part-time and seasonal employees and coaches.
The Payroll and Human Resources Specialist should have a bachelor’s degree (preferred) or a experience in a related discipline with a minimum of 3-5 years of experience in payroll and Human Resources. The Payroll and Human Resources Specialist shall have the ability to work with a high degree of autonomy – communicating frequently with the Assistant Controller and HR Human Resources Manager.
Fluency in English and Spanish is preferred.
The Payroll and Human Resources Specialist will possess the following personality traits:
Positive work ethic
Team player, approachable
Flexible, receptive to new ideas
Ability to work in a fast-paced environment
Extremely customer service oriented (i.e., “can do” attitude)
Comfortable in an educational setting where student and adult parents are present
A commitment to diversity and inclusion
An interest in and openness to professional growth and development
The Payroll and Human Resources Specialist must have:
The ability to meet deadlines
Excellent communication and interpersonal skills
Excellent organizational skills
Proficiency with ADP Workforce Now in combination with ADP’s HR and Benefits Module and other programs such as Microsoft Word and Excel
An ability to identify, design, and implement operating efficiencies
The Payroll and Human Resources Specialist position is a non-exempt position, which may require overtime and some weekends, if needed.
Duties & Responsibilities include but are not limited to:
Input all payroll changes and transmit semi-monthly payroll
Maintain payroll reports
Calculate and transmit semi-monthly garnishments
Maintain payroll files
Gather all payroll files to be shredded after the holding period
Maintain W-2 forms
Set the Time and Attendance payroll dates for upcoming year
Resolve payroll issues as they arise
Reconcile and transmit TIAA contributions after each payroll
Human Resources Support
Prepare, issue, and follow up on employment agreements and new-hire/re-hire paperwork to seasonal athletic coaches, lifeguards, and summer school employees
Work closely with Director and Associate Director of Athletics, Director of Summer Programs, and the Aquatics Manager
Assist with COVID-19 related projects as needed
File and maintain payroll and personnel information
Schedule and coordinate on-campus flu shot clinics
Assist the Human Resources Manager with scheduling, assigning, and following up with employees on various required trainings
Maintain and update Labor Law Posters
Track and maintain employee TB test records
Assist Human Resources Manager with annual retirement plan audit
Prepare and file annual CA Pay Data Reporting using ADP system
Assist with Open Enrollment as needed
Support Human Resources Manager in securing employment verifications, issuing miscellaneous employment agreements, handling workers’ compensation matters, monthly wellness activities, student work permits and other projects as needed.
Other – Miscellaneous Duties
Translating – Spanish to English (preferred)
Other duties as assigned by the Assistant Controller or CFO
Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. Information about our school can be found at www.bwscampus.com.
Please submit a letter of interest and a resume to the contact person listed below.
Mission & Values
Brentwood School is a vibrant and diverse community whose purpose is to promote personal and intellectual growth.
We provide challenging, engaging programs in a nurturing learning environment, devoting care and attention to every student. Embracing high standards of character, commitment, and achievement.
Brentwood School encourages students to think critically and creatively and to act ethically.
In its relatively short history, Brentwood School has grown to be one of the premier independent day schools in Southern California. Founded as a non-profit corporation in 1972, Brentwood School acquired the Brentwood Military Academy, which had existed since 1902.
Brentwood School opened in the fall of 1972 as a co-educational, college preparatory day school with grades 6-10. Grade 11 was added in fall 1973, and the school graduated its first senior class in June 1975.