UCSD Layoff from Career Appointment: Apply by 05/25/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 06/03/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position will work a hybrid schedule which includes a combination of working both onsite in La Jolla and remote. This is subject to change due to business needs.
Under general supervision, serve as the Biology Section primary contact and resource for all casual-restricted appointment actions, and Visiting Scholar (VS), Visiting Research Scholar Intern (VRSI), and Visiting Graduate Student (VGS) appointments. The Biology Section is comprised of three distinct and diverse research units, the Integrative Oceanography Division (IOD), Marine Biology Research Division (MBRD), and Center for Marine Biotechnology and Biomedicine (CMBB). Independently review and determine eligibility, interpret policies and consult with management and central offices, proposing alternatives and solutions when necessary. Serve as the primary SIO Biology Section resource to staff, managers, and PI's on student employment policies and procedures for casual-restricted employment.
Administer all aspects of the student employment process for the SIO Biology Section including recruitments, exceptions, equities, separations, entries into UCSD Handshake student employment portal, entries into UCPath, etc., ensuring compliance with established University policies and procedures. Serve as the SIO Biology Section primary contact and resource for all Visiting Scholar, Visiting Research Scholar Intern, and Visiting Graduate Student appointment actions. Complete all required paperwork, conduct thorough review of documentation, enter appointment and other information into campus systems (i.e. Research Scholar Appointment System (RSAS), VGS Database, UCPath, etc.), and communicate regularly with appointees and PI sponsors.
Responsible for processing visas associated with visiting titles and submissions into the campus International Scholar Dossier (ISD) system. Follow appropriate procedures in a timely manner to obtain visas, and for processing extensions and changes. Keep up-to-date with current and changing immigration laws in order to serve as a section resource. Provide superb customer service in a fast-paced office, answering questions and resolving problems. Perform general HR support such as: monitoring mandatory training compliance; daily management and maintenance of affiliate accounts; request UCSD email accounts for visitors and work email accounts for casual-restricted students; update SIO Personnel Database; create and maintain accurate spreadsheets; create standard and unique reports for a variety of purposes including record-keeping, statistical information, and historical actions; create and maintain various paper and electronic files; update Section email and building aliases; assist with online on-boarding of various personnel categories; maintain multiple bulletin boards; assist with SIO Biology Section events; run errands by walking and/or driving a University vehicle; ensure casual-restricted appointees and visitors, supervisors, and PI's are aware of safety training requirements and compliance to the Injury and Illness Prevention Program (IIPP) and Lab Safety; provide administrative support to SIO Biology Section HR team, and work on special projects and tasks as needed. Perform as back-up for processing volunteer appointments and actions.
Knowledge of human resources administration. Prior experience in employment processes; experience implementing policies and procedures as they relate to areas of human resources.
Knowledge of and demonstrated experience with various visa types and related restrictions on employment. Knowledge of immigration/visa regulations. Ability to understand, analyze, interpret, and recommend actions for foreign employment. Ability to convey information to personnel with potentially limited language and cultural comprehension. Experience in the preparation and processing of visa applications and ability to process detailed documents accurately.
Skills to research emerging and new federal regulations regarding visa status and changes in status for visitors and their dependents extensions of stay, travel outside of the US, etc. Familiarity with tax treaties. Ability to interpret University and INS visa, immigration and non-resident tax regulations related to employment.
Experience and strong skills in computer systems/business software (i.e. MS Office for Excel and Word). Proven experience and high level of skill in the creation and use of spreadshe
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.