The George Mason University, Department of Physics & Astronomy in the College of Science is seeking candidates for the position of HR and Administrative Specialist. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
The Department of Physics and Astronomy was created to support the College's strategic plan in improving administrative efficiency and allowing for broader academic programs. Its mission is to provide the interdisciplinary advantages and opportunities to undergraduate and graduate students and ensure success in 21st –century careers through lectures, labs, seminars, events and research. Faculty contribute their scholarship in creating and applying new knowledge.
Mason Science is committed to advancing access, justice, equity, diversity, and inclusion (A-JEDI) throughout our STEM community, including within our hiring and retention practices. At Mason Science, our values include fostering an organizational culture that promotes anti-racism, belonging, respect, and civility. We believe that a diversity of opinions, cultures, and perspectives is what provides vibrancy, innovation and growth to an academic community. By prioritizing inclusive excellence in academics, teaching, research, and global engagement, we strive to attract a diverse pool of faculty and staff who exemplify the Mason Science mission and vision.
The HR and Administrative Specialist initiates and processes all human resources related activities for the department including initiating recruitment and appointments, performing onboarding and offboarding HR tasks, and maintaining the department's personnel files. The incumbent also oversees department procurement/purchasing, department event planning, communications, and general administrative support for the department Chair and faculty. All work is performed in accordance with policies of the Department, College, University, government agencies, and applicable professional standards.
Primary duties of the position include, but are not limited to:
Providing all necessary administrative assistance for general office operations, such as directing phone calls, greeting visitors;
Providing support for Human Resources operations, such as contract preparation, temporary appointments, and transaction forms;
Coordinating the recruitment process for all permanent and temporary positions;
Coordinating work permit paperwork for international employees;
Maintaining program records;
Maintaining employee files and forms for all departmental employees (permanent and temporary);
Coordinating general office services such as preparing and tracking work orders, telecom, equipment, key, and space requests;
Coordinating department procurement and purchasing;
Scheduling appointments, departmental meetings, interviews, and travel arrangements;
Attending monthly departmental meetings, recording and distributing minutes; uploading approved minutes and documents to Blackboard and servers;
Assisting faculty, staff and students with academic functions;
Assisting the Chair with special events and meetings as requested; and
Making sure the department runs smoothly and helping other administrative staff when necessary.
Bachelor's degree or equivalent combination of training and experience;
Knowledge of fundamental HR principles and practices;
Knowledge of Microsoft Office suite applications- especially a strong proficiency in Excel;
Experience with general office procedures, systems and equipment, and general business practices;
Exceptional organizational and multi-tasking skills in order to meet deadlines;
Comfortable performing work both independently and collaboratively with strong attention to detail;
Able to communicate effectively both orally and in writing;
Able to handle sensitive and confidential information in a timely and accurate manner;
Able to research, investigate, reconcile, and evaluate data; and
Well-organized individual who takes initiative and is efficient when completing tasks.
Experience working in the field HR;
Experience in handling confidential data;
Experience in a higher education environment;
Knowledge of Mason organization and administrative procedures;
Knowledge of Micro-Strategy, Ellucian Banner and/or similar administration systems; and
Knowledge of Mason policies, procedures, and programs.
Salary: Commensurate with education and experience.
Location: Fairfax, VA
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George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report
George Mason University is a public, comprehensive, research university established by the Commonwealth of Virginia located in Northern Virginia, outside of Washington, D.C. Mason was initially founded as a branch of the University of Virginia in 1949, and became an independent institution in 1972. George Mason University is an innovative and inclusive academic community committed to creating a more just, free, and prosperous world.
George Mason University has 37,000 students from all 50 states and 130 countries and a residential population of more than 6,000 students. Mason is a vibrant and dynamic community of scholars. 80% of our students are employed within six months of graduation. Nearly two-thirds of the 140,000 Mason alumni live and work in the Washington, D.C., metropolitan area.
Mason is a young university that, in just a short time, has made impressive strides in size, stature and influence. Today, as Virginia’s largest public research university, we are setting the benchmark for a bold, progressive education that serves the needs of our students and communities. To that end, we have 10 schools and colleges devoted to a variety of study.
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George Mason, for whom our university is named, was one of the greatest of the founding fathers of the United States. Mason drafted the Virginia Declaration of Rights, which became a model for the first 10 amendments to the U.S. Constitution, known as the Bill of Rights.
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Mason is committed to creating a more just, free and prosperous world. Located in one of the most important political, economic and intellectual hubs in the world, we accept our responsibility to serve others: to help our students succeed, enrich the life of our community, and contribute to solving some of the most complex global problems of our time.
Washington, D.C.: Land of Opportunity.
Mason’s main campus is in Fairfax, Virginia, just 15 miles outside of Washington, D.C. The nation’s capital is easily accessible by car or public transportation.
At Mason, you can enjoy the best of both worlds: a beautiful wooded residential campus and outstanding college experience, as well as numerous internship and recreational opportunities that only a world-class urban setting like D.C. can offer.
You can intern with National Geographic or the Justice Department, visit the numerous museums with your Art History classmates, take a selfie in front of Lincoln Memorial, catch a Nationals baseball game, kayak along the Potomac, or check out the many neighborhoods where you’ll discover lots of great shopping, places to eat, art galleries, music venues, and much more. You can attend events and hear nationally recognized speakers. You’ll run out of time before you run out of things to do.
There’s more to explore. Students participate in a field trip to the Library of Congress in Washington, D.C., organized by the Office of International Programs and Services.
In just a short drive, you can be hiking in the Shenandoah Mountains or walking the boardwalk in either Ocean City, Maryland, or Virginia Beach, Virginia.
Our closest airports are Dulles International Airport and Ronald Reagan National Airport, and Mason is easily accessible by public transportation. Free shuttle buses help you get to the nearest Metro station in Vienna, Virginia, just a short distance from our Fairfax Campus. The Arlington Campus is within walking distance of the Virginia Square-GMU stop on the Orange Line.
Enriching Work Environment.
We will invest in recruiting, retaining, and developing talented and diverse faculty and academic and professional staff. We will create a vibrant campus life in which all members can grow and thrive.
Diversity is one of our core values; everyone is welcome here. Mason was recently named the most diverse university in Virginia by U.S. News & World Report.
We bring together a multitude of people and ideas in everything that we do. Our culture of inclusion, our multidisciplinary approach, and our global perspective makes us more effective educators and scholars.
While at Mason, you’ll be making your own decisions and forming your own view of the world. Engaging with diverse groups of individuals, including students, faculty, and staff, will enrich this experience. You will learn from them, and they will learn from you.
We have a variety of communities here, and you're sure to find a group of people who are like you. The great thing is you'll also be embraced by communities of people who are not like you. At Mason, you'll be in a place where the whole is greater than the sum of its parts.
Interacting with people from a variety of backgrounds will:
•Widen your outlook of the world,
•Show you how to work and collaborate with people of differing views,
•Expose you to new perspectives from people with disparate life experiences, and
•Give you the social skills to interact with all kinds of people.
Diversity also enhances learning and creative thinking by prompting the study of new material and the awareness of fresh viewpoints. The power of many perspectives will boost your capacity to explore original ideas and solutions. Seeing issues in a new way heightens your creativity and problem-solving abilities.
Another benefit: As our nation becomes more diverse, students who learn in a diverse environment will be more competitive in an increasingly global economy. You’ll enhance your critical thinking skills and improve your ability to develop nuanced solutions to real-world problems.
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Our venues bring world-class performances to the community through vibrant concerts and events. Community members are invited to take part in many artistic and cultural offerings at Mason. Spaces are also available to rent for your next event.