Career Center

This position will serve as Human Resources Coordinator for Cornell Cooperative Extension Association of Tompkins County. Working closely with the HR Team, this position will be responsible for the coordination of HR functions including hiring processes; conducting background checks via established protocol; orientation processes; payroll and benefits functions; insurance processes (i.e. Workers Compensation, Unemployment); updating digital and paper HR information systems and ensuring appropriate document retention; maintaining and streamlining digital HR processes, and other duties as assigned.

The HR Coordinator will work with the HR team to coordinate all aspects of summer camp HR processes and will work closely with 4-H staff to ensure hiring, orientation, payroll and termination of summer staff is completed on time and in accordance with established protocol and timelines. This position requires substantial in-office work to complete digital and paper filing, onboard new employees, and receive and process paperwork.

This is a full-time, 40 hour per week, benefits-eligible position. Compensation starts at $21.63/hr depending on experience.

The search will remain open until May 31 or until a suitable candidate is found. Position closing dates may change based on Association needs.

Required Qualifications:

• Associate degree or Equivalent Education (GED/High School Diploma and one (1) year transferable program/functional experience).
• Experience relevant to the role of the position.
• Demonstrated experience in the field of Human Resources.
• Demonstrated ability to gain knowledge of Human Resources procedures, policies, and best practices as it relates to the responsibilities of the position.
• Demonstrated ability to maintain a high level of confidentiality.
• Demonstrated ability to effectively utilize Human Resources Information Systems for the purposes of employee payroll and benefits administration.
• Demonstrated ability to effectively utilize technology to accomplish position responsibilities (e.g., Microsoft Word, Excel, PowerPoint and Outlook; and other web-based communication tools)
• Demonstrated ability to work independently and accurately, and to initiate, organize, and implement established goals.
• Demonstrated ability to work effectively with people of varying ages and socioeconomic and ethnic backgrounds.
• Demonstrated ability to work effectively and inclusively with co-workers, participants, and community leaders.
• Demonstrated high level of organization, efficiency and the ability to multi-task and adapt quickly to changing priorities.
• Demonstrated effective and professional oral, written and visual communication skills
• Valid driver license.
• Ability to meet travel requirements associated with this position.
• Ability to work flexible hours which may include evenings and/or weekends, as appropriate.

Preferred Qualifications:

• New York State Notary Public or willingness to obtain Notary Public commission.
• Experience with applications such as Workday, BambooHR, Google Docs, Box, Qualtrics, Adobe Sign, and other digital collaboration and process management tools.
• Demonstrated project management skills.
• Experience in developing, managing, and streamlining digital administration processes.

Responsibilities/Essential Functions:

Administrative Responsibilities:

Direction - 5%

• Assist supervisor in planning improvements to HR processes, including digital processes.
• Assist supervisor in planning and recruiting efforts.

Management - 15%

• Work with HR Team to manage the payroll function.
• Work with HR Team to manage the summer camp function for 4-H Camps.
• Provide guidance to staff and supervisors on HR procedures and processes.
• Assist supervisor with project management of HR special projects.
• Provide administrative support to assist supervisor with assigned HR management responsibilities and special projects as identified.

Coordination/Operation - 75%

• Exercise high level of confidentiality in performing all position responsibilities.
• Carry out digital and paper filing; ensure appropriate document retention practices.
• Keep digital HR information systems up to date; maintain and streamline digital HR processes.
• Work with HR Team to coordinate and implement all hiring procedures including, but not limited to: creating and placing position advertisements, position announcements, local advertising, website and social media postings, supporting search committee chairs, conducting background screenings, maintenance of search files, etc.
• Coordinate and provide Human Resources orientation for all new staff including, but not limited to: completing I-9s, ensuring completion of onboarding paperwork and tasks, coordinating and implementing processing of payroll and benefits to be in compliance with established policies and procedures.
• Work with HR Team to coordinate Workday Time Tracking payroll procedures to ensure those procedures are implemented in accordance with Cornell University and the local Association's established policies, procedures and best practices. Run payroll audit reports each pay period and communicate issues to managers and the Executive Director as required.
• Work with HR Team to coordinate all aspects of Summer Camp payroll processing and perform all Human Resources administrative tasks for 4-H Camps including, but not limited to: training of manager(s) in all aspects of Human Resources; process all summer camp employees for payroll and benefits purposes in accordance with established procedures and protocol; provide assistance for any issues/concerns relating to summer camp employees; maintain appropriate files for summer camp employees.
• Work with HR Team to coordinate all special leaves for employees (i.e. EML/FMLA) in accordance with policy and established procedures.
• Work with HR Team to coordinate and implement established procedures for Association Workers Compensation and Unemployment insurances.
• Provide HR support to managers and the Executive Director in navigating personnel issues that arise, including policy interpretation, in accordance with established policy and procedure.
• Provide HR support and coordination for Association managers in performance management.
• Stay current on Workday, Workday Time Tracking and Earned Time Systems changes provided by supervisor in order to successfully perform position responsibilities.
• Use technology efficiently in performing position duties (expectations: Word and Outlook - high level competence; Excel - high level competence - navigating through spreadsheets easily, modifying spreadsheets for layout and design purposes, writing functions and combining data into reports; PowerPoint - moderate level competence - view presentations, make edits to existing presentations, create simple presentations; digital collaboration applications - high level competence).
• Communicate higher level issues to Human Resources Manager for assistance in determining appropriate resolutions.
• This position may require the transport of Association staff and/or property in performing position responsibilities.

Professional Improvement - 5%

• In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities.
• Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.

Health and Safety - Applies to all duties and functions

• Support the association to maintain a safe working environment.
• Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard.
• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

EEO/EPO and Policy - Applies to all duties and functions

• Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
• Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
• Aware of, and adheres to, established Cornell Cooperative Extension Association of Tompkins County policies and procedures, and Skills for Success.
• Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.

This is a full-time, 40 hour per week, benefits-eligible position. Compensation starts at $21.63/hr depending on experience.

Excellent benefits, based on eligibility, including:

• Vacation, Sick and Personal time

• Paid Holidays

• NYS Health Insurance Program (including Dental Insurance)

• NYS Retirement

• Long-term Disability Insurance

• Voluntary Tax Deferred Annuity

• Voluntary Flexible Spending Accounts

• Voluntary Group Universal Life Insurance

• Voluntary Personal Accidental Insurance

• Voluntary Legal Plan Insurance

• Voluntary Long Term Care Insurance

• Voluntary Auto and Homeowner's Insurance

• Voluntary Pet Insurance

• Voluntary New York's College Savings Program

Please be sure to read the Notice to Applicants found on the Jobs with CCE page:

https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs

How To Apply: Applicants (including current employees of other Cornell Cooperative Extension Associations) must apply online through the APPLY button in this job posting. Current employees of Cornell Cooperative Extension Tompkins County are considered internal applicants and must apply online through their Workday account which may be accessed here: http://workday.cornell.edu/. For details on how to apply, visit: https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs/apply

All applicants are requested to submit a cover letter, resume and indicate three individuals who may be contacted as a reference. Please consider indicating in your application all information you feel would be helpful for selection committee members to know. Once the application is submitted you will NOT be able to change your submission or add attachments. Be sure that you have followed all directions and requirements listed in the job posting.

The search will remain open until May 31 or until a suitable candidate is found. Position closing dates may change based on Association needs.

No relocation or VISA Sponsorship available.

The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so you may participate in the selection process you are encouraged to contact CCE Tompkins HR at tompkins-hr@cornell.edu.

For additional questions please contact CCE Tompkins HR at Tompkins-HR@cornell.edu

Job Title:

Level:

Pay Rate Type:

Company:

Contact Name:

Number of Openings:

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.

Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.