Join the exciting world of Human Resources and be at the center of its operations and communications. In this role, you'll play a critical role in providing ongoing support to the HR Executive Vice President's office by coordinating office activities, meetings and communications. Track office expenses, and provide reporting and initial analysis. Coordinate/administer business unit programs, lead process improvements and oversee small projects. Coordinate ad hoc projects, programs, processes, functions, and requests. May back up other support team members and/or provide leadership and coaching to team members and colleagues. Work closely with the VP - Planning & Administration to manage and coordinate the Chief Human Resource Officer's office operations, communications and important initiatives.
Provide day-to-day coordination and support of department and project activities to ensure key tasks and deadlines are met. Plan and coordinate off-sites/on-sites and events including room reservations, meeting invitations and communications. Coordinate accommodations and resources, preparing agendas, meeting materials and organizing speakers. Mange department supplies, track expenses, and create and provide initial analysis of reports. May independently manage leader(s) calendar and meeting prioritization. May read and respond to emails and requests on behalf of the leader; ensure leader is informed of pending requests or requests where follow up is required.
Interact with internal partners and utilize program processes/procedures to draft/send communications/materials for department projects, programs, or events (performance management processes, process improvement projects, town hall meetings, and conferences, etc.). Enforce deadlines, keep department informed of changes, track and compile data.
Provide on-boarding support to new team members, including preparing office/desk space, coordination of first week schedule, system and network access, office equipment and supplies, etc. Provide off-boarding support to team members including collecting office equipment. May back up other support team members and/or provide leadership to colleagues and team members including coaching and mentoring.
Coordinate and manage small projects/programs and may participate in larger projects representing the business unit. Research and respond to questions regarding department projects, programs, processes, functions, and requests. Often partner with other functional areas to get questions and issues resolved and accomplish responsibilities.
Associate's Degree or Equivalent
1-3 years of relevant experience
Excellent organization skills and attention to detail.
Strong knowledge and application of excel, powerpoint, and word processing software.
Strong written and verbal communication skills.
Previous experience and success in a service-oriented support role.
Project management/coordination experience.
About Our Company
At Ameriprise Financial, we're not just in the business of helping clients with their financial goals - we also help our advisors and employees reach their true potential by embracing an inclusive and collaborative culture. We celebrate the unique qualities and reward the contributions of our talented, passionate employees. If you're motivated and want to work for a strong, ethical company that cares about you and your community, take the next step with Ameriprise Financial.
Ameriprise Financial is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, genetic information, age, sexual orientation, citizenship, gender identity, disability, veteran status, marital status, family status or any other basis prohibited by law.