Stanford University, Department of Medicine (DOM) is seeking two full-time Human Resources Administrator 1 positions, under the supervision of a Sr. HR Administrator, to join our Human Resources (HR) Transactions team in a shared effort to provide the best possible service to our staff and faculty. The entire DOM Human Resources unit oversees day to day HR services for over 1,700 employees in 15 divisions. We are the first line of contact for employees, supervisors, and leadership within our department. Our HR team is committed to building a culture of improvement, integrity, inclusivity and community.
The HR Administrator 1 (HRA) will serve as a resource on human resources policies and procedures for assigned divisions and will support multiple facets of HR-related matters including recruitment, time and leave administration, onboarding and exit processes, worker's compensation and disability leaves, academic staff-research appointments (and related employment visa processing), and HRIS data entry (hires, job changes, terminations).
The ideal candidate will be able to work effectively and cooperatively in a fast-paced setting that requires the HRA to prioritize tasks in order to meet various concurrent deadlines. To be successful in the role, the candidate will have strong communication skills, both oral and written, be able to think analytically and have a strong attention to detail.
The Department of Medicine is committed to setting the highest standards for patient care, ground-breaking biomedical research, professional education, teaching, and training. We are devoted to advancing the science of medicine by developing new methods to prevent, diagnose, and treat all aspects of human disease and strive to provide compassionate and pioneering health care to all of our patients. We welcome you to consider a career in our department!
This position is eligible for a flexible work arrangement (hybrid or remote) with the ability to travel on-site to the Stanford region as needed and on short notice.
Duties include:
Serve as a resource on human resources issues, effectively communicate human resources policies, and explain human resources processes and procedures. Resolve basic issues as appropriate. Refer other issues to human resources manager/director or supervisor for resolution.
Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition with hiring managers, human resources staff, and/or supervisors.
Support and coordinate employment activities (transactions and documentation). Assist in onboarding and exit process of staff.
May support the process (transactions and documentation) for academic and staff appointments/reappointments and student/post-doctoral appointments.
Coordinate and/or perform HRIS data management activities, including initiating transactions and running reports for compliance, audit, and metrics purposes. Ensure data integrity, and serve as primary contact for identifying and resolving pay issues. May perform time and leave administration duties and input data to financial system.
Explain applicable disability and leave procedures, and generate related correspondence; update and maintain reports to track leaves.
Maintain personnel and human resources related files.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
DESIRED QUALIFICATIONS:
Bachelor's degree and two years of relevant experience.
Prior Stanford HR experience or working in HR within an academic and/or clinical setting desired.
Experience with PeopleSoft HRIS.
Experience working on H-1B visas.
EDUCATION & EXPERIENCE (REQUIRED):
Associate degree and two years of relevant experience, or a combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Strong attention to detail and accuracy.
Ability to learn and apply general human resources policies using problem solving skills.
Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
Ability to consistently follow through with projects and assignments and meet deadlines.
Excellent oral and written communication skills.
Strong and effective interpersonal and customer service skills.
Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
Familiarity with human resource management systems, such as PeopleSoft and time/leave systems.
Experience using email and internet.
CERTIFICATIONS & LICENSES:
PHR certification is a plus.
PHYSICAL REQUIREMENTS:
Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
Rarely kneel/crawl, operate foot and/or hand controls.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORKING CONDITIONS:
Occasional travel on campus to schools/units.
This position is eligible for a flexible work arrangement (hybrid or remote) with ability to travel on-site to the Stanford region as needed and on short notice.
The university requires all staff to be fully vaccinated for COVID-19 and provide proof of vaccination prior to their start date, unless granted a medical or religious accommodation.
WORK STANDARDS:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate.
The expected pay range for this position is $47,000 to $80,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
Why Stanford Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?
