Cold Spring Harbor, New York
Posted: 31-Jan-23
Location: Cold Spring Harbor, New York
Employment Type:
Organization Type:
Preferred Education:
Internal Number: 00173
Cold Spring Harbor Laboratory is looking for an Administrative Coordinator, Research Operations/Human Resources to provide administrative support to Research Operations staff and their work covering a broad range of activities including career development, research compliance, core facility management and faculty affairs. In addition, the ideal candidate will serve as coordinator for scientific administrative support at CSHL, developing and maintaining informational resources as well as serving as backup/swing support for faculty as needed.
Position Responsibilities
Administrative support for Research Operations staff
- Calendar maintenance
- Scheduling meetings/events/workshops
- Admin Support for faculty recruitment
- AmEx, travel, software renewals, reimbursements
- Coordinate other programs/events as needed in support of Research Operations
Administrative Coordinator
- Serve as primary support/resource for scientific administrators (sci admin)
- Develop and maintain documentation related to sci admin support of individual faculty;
- Develop and implement training modules
- Coordinate sci admin resources (procedures, handbook, training)
- Organize monthly Sci Admin informational meetings (identify topics, organize speakers, prepare/distribute meeting materials, handle follow-ups)
- Coordinate vacation schedules and arrange coverage as needed
- Provide swing/backup coverage for scientific admins
- Will be expected to become adept in all the duties/responsibilities of CSHL Sci Admin, including grant submission, institutional responsibilities, ordering supplies, etc.
- Participate in recruitment, onboarding and training of new sci admins
Position Requirements
EDUCATION:
- Bachelor’s degree is required.
EXPERIENCE:
- At least two years of administrative experience
SKILLS:
- Proficient with all Microsoft office programs
- Adept at learning/implementing new technology/software platforms
- Outstanding organizational skills
- Strong communication skills
- Strong interpersonal skills/diplomacy
- Excellent problem-solving skills
Supplemental Information
Compensation and Benefits:
Our employees are compensated in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, paid time off, wellness programs and access to an affordable and licensed on-site childcare center. Visit our CSHL Benefits site to learn more.
How to Apply:
For immediate consideration, candidates should create an account and apply to the position found here: https://www.schooljobs.com/careers/cshl/jobs/3894731/administrative-coordinator-research-operations-human-resources?sort=PostingDate%7CDescending&pagetype=jobOpportunitiesJobs Position ID:00173
Environment:
Cold Spring Harbor Laboratory is a world-renowned research and education institution recognized internationally for its excellence in fundamental areas, such as cancer, neuroscience, plant biology, genomics, and quantitative biology. The Laboratory has long been recognized as a place for nurturing young scientists, with post-doctoral researchers being an integral part of the discovery process. The Laboratory offers a warm, collegial, and collaborative work environment in a beautiful location about one hour from New York City.
You are required to be fully vaccinated for COVID-19 as a condition to your employment at the Laboratory. You will be required to provide proof of your vaccination on your first day of employment. For those individuals, who are unable to receive a vaccine due to access issues, they will be expected to receive the vaccine upon arrival in New York.
CSHL is an EO/AA Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status. VEVRAA Federal Contractor
