Career Center

University of California Irvine

Academic Personnel/ HR Analyst


Updated: Jan 5, 2023
Location: Orange-Campus
Job Type:
Department: DOM Administration



Job Opening ID: 41088

Reports To: Academic Personnel/HR Supervisor

Working Title: Academic Personnel/ HR Analyst

Department: DOM Administration

Bargaining Unit: 99

FLSA: Non-Exempt

Payroll Job Code: 007714

Job Location: UCI Med Center-Orange

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class: Career

Position Summary:

The Department of Medicine has 11 divisions and more than 450 employees. The mission of the Department of Medicine is to deliver accessible, patient-centered healthcare of the highest caliber while training compassionate, visionary, and innovative clinicians and researchers. We develop, teach, and practice state-of-the-art, evidence-based medicine that holds the promise of a better future for the people of California and beyond.

Applies professional UC Academic HR concepts, organization and/or systemwide policies and procedures to provide guidance to supervisors and managers to resolve a variety of academic human resources issues of moderate scope and complexity. Under direction of the Academic Personnel/HR Supervisor and general guidance from the Sr Academic Personnel/HR Analyst, the incumbent will perform a wide variety of academic affairs and human resources duties to support the efficient and effective functioning of

Compensation Range:

$28.02 - $38.84

Department Website:

https://www.medicine.uci.edu/index.asp

Required:

3-5 Years of relevant job experience with a BA/BS or equivalent experience. Working knowledge of Word, Excel, PPS, TRS, and Data Warehouse Demonstrated skill to effectively communicate, both verbally and in writing, to a diverse group of employees (faculty, staff, and students) to disseminate information.

Bachelor's degree in related area and / or equivalent experience / training.

Typing and proofreading skills in order to prepare letters, memos, reports, and forms. Basic knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR. Demonstrated organization, problem solving, and communication skills. Ability to pay strict attention to detail. Demonstrated ability to maintain high level of confidentiality concerning personnel/payroll matters. Analytical skills to conduct analysis and develop recommendations to Chairs / unit management. Knowledge of human resources management systems and other related business software programs and systems. Demonstrated ability to establish and maintain files and records. Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies. Demonstrated skill in organizing and completing work assignments in an environment of frequent interruptions and/or distractions. Ability to follow through and prioritize multiple tasks and assignments in a timely manner when there are pressures of deadlines and competing requirements. Knowledge of unit academic culture and educational goals of discipline(s) served.

Preferred:

Working knowledge of University Payroll policies. Working knowledge of principals and practice of Human Resource and Academic Personnel Policies. Working knowledge of visa requirements and related policy.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
  
• Legal Right to work in the United States
  
• Vaccination Policies
  
• Smoking and Tobacco Policy
  
• Drug Free Environment
  

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
  
• E-Verify
  
• Pre-Placement Health Evaluation
  

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php.

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.
Job Opening ID: 41088Reports To: Academic Personnel/HR SupervisorWorking Title: Academic Personnel/ HR AnalystDepartment: DOM AdministrationBargaining Unit: 99FLSA: Non-ExemptPayroll Job Code: 007714Job Location: UCI Med Center-OrangePercent of Time: 100%Work Schedule: 8-5, M-FEmployee Class: Career Position Summary: The Department of Medicine has 11 divisions and more than 450 employees. The mission of the Department of Medicine is to deliver accessible, patient-centered healthcare of the highest caliber while training compassionate, visionary, and innovative clinicians and researchers. We develop, teach, and practice state-of-the-art, evidence-based medicine that holds the promise of a better future for the people of California and beyond. Applies professional UC Academic HR concepts, organization and/or systemwide policies and procedures to provide guidance to supervisors and managers to resolve a variety of academic human resources issues of moderate scope and complexity. Under direction of the Academic Personnel/HR Supervisor and general guidance from the Sr Academic Personnel/HR Analyst, the incumbent will perform a wide variety of academic affairs and human resources duties to support the efficient and effective functioning of Compensation Range: $28.02 - $38.84 Department Website: https://www.medicine.uci.edu/index.asp Required: 3-5 Years of relevant job experience with a BA/BS or equivalent experience. Working knowledge of Word, Excel, PPS, TRS, and Data Warehouse Demonstrated skill to effectively communicate, both verbally and in writing, to a diverse group of employees (faculty, staff, and students) to disseminate information.Bachelor's degree in related area and / or equivalent experience / training.Typing and proofreading skills in order to prepare letters, memos, reports, and forms. Basic knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR. Demonstrated organization, problem solving, and communication skills. Ability to pay strict attention to detail. Demonstrated ability to maintain high level of confidentiality concerning personnel/payroll matters. Analytical skills to conduct analysis and develop recommendations to Chairs / unit management. Knowledge of human resources management systems and other related business software programs and systems. Demonstrated ability to establish and maintain files and records. Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies. Demonstrated skill in organizing and completing work assignments in an environment of frequent interruptions and/or distractions. Ability to follow through and prioritize multiple tasks and assignments in a timely manner when there are pressures of deadlines and competing requirements. Knowledge of unit academic culture and educational goals of discipline(s) served. Preferred: Working knowledge of University Payroll policies. Working knowledge of principals and practice of Human Resource and Academic Personnel Policies. Working knowledge of visa requirements and related policy. Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:Background Check and Live ScanLegal Right to work in the United StatesVaccination PoliciesSmoking and Tobacco PolicyDrug Free EnvironmentThe following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.California Child Abuse and Neglect Reporting ActE-VerifyPre-Placement Health EvaluationDetails of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php.

Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

To apply, visit https://careersucirvine.ttcportals.com/jobs/10374290-academic-personnel-slash-hr-analyst





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