Career Center

Scheduled Hours

37.5

Position Summary

Provides payroll support to multiple departments within the assigned School. Will work as a team to ensure backup coverage as necessary within the school or deanâ™s office. Areas for support and systems used may expand or change as the role develops.

Job Description

This position requires the ability to move to on and off-campus locations as needed.

Primary Duties & Responsibilities

• Enters and maintains all faculty, staff, student HRMS data for multiple assigned departments. This includes monitoring and tracking relevant job data, contract data, sourcing information, as well as maintaining leaves, breaks in service, and terminations. Also includes posting job openings, helping departments manage searches in the search system of record, and onboarding new employees.
• Includes oversight of pay-cycles and meet all payroll deadlines (MON, BWK, and STP) for assigned departments. Reviews time and labor activities for each pay cycle. Ensures employees are paid accurately, timely, appropriately and sourced to proper funding sources in compliance with policy and regulations. Processes payroll cost transfers as necessary to resolve payroll allocation problems. Audits time reporting and ensures proper data entry for absence management and short-term disability.
• Works with assigned Graduate School to ensure graduate students supported by assigned departments are processed accurately and timely in accordance with Graduate School guidelines.
• Works with the departmental Manager of HR and Payroll and the other department payroll coordinators to cover workflow and tasks for cross-coverage as needed; works with Manager on auditing and correcting errors across the department dataset.
• Coordinates Federal Work Study funds for student workers in partnership with Students Financial Services and Sponsored Projects Accounting for assigned departments.
• Works with OISS to assist foreign faculty, post docs, graduate students, and undergraduate students to ensure accuracy of federal documents used for Form I9 purposes.
• Other duties as assigned.

Preferred Qualifications

• Bachelorâ™s degree.
• Previous experience in higher education administration and five yearsâ™ payroll experience.
• Demonstrated effective ability for detail and organization skills.
• Demonstrated effective verbal, written and interpersonal communications skills
• Ability to multitask and prioritize, meet deadlines, and maintain confidentiality.
• Ability to work with a positive attitude on any task required and quickly adapt to changes.

Required Qualifications

• High school diploma or equivalent high school certification and at least three yearsâ™ experience in HR, Personnel, and Payroll.
• Ability/willingness to follow HR procedures according to WU policies.
• High level of proficiency with Microsoft Office Products (Word, Excel and PowerPoint) experience or equivalent applications.

Grade

G08-H

Salary Range

$20.15 - $31.26 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Applicant Instructions

When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two âœQuick Apply❠options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the âœQuick Apply❠page by clicking âœNext❠at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a LinkedIn feature, which allows you to apply by using your LinkedIn profile to populate some of the job application fields.

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