Rutgers, The State University of New Jersey, is seeking a HR/Payroll Shared Service Specialist for the OneSource Faculty and Staff Service Center (OneSource).The Customer Service Representative is a key position within the Operations team of OneSource, a customer focused service organization that provides HR and Payroll services to employees across the university. This position serves as the first point of contact for customers contacting the OneSource and is responsible for working with OneSource staff and knowledge management system to resolve a broad scope of inquiries related to HR and Payroll services. The position leverages an innovative case management system for tracking requests and may transfer or escalate cases to other OneSource parties or RU entities for efficient issue resolution. The primary goal of the Customer Service Representative is to demonstrate effective issue resolution, ensuring high levels of customer satisfaction and operational efficiencies across OneSource operations.
Among the key duties of this position are the following:
Conduct intake for all HR/Payroll related inquiries and escalate to appropriate parties, as necessary.
Ensure timely resolution of cases and follow through cases to completion to provide best customer experience.
Track and monitor cases to identify root cause of issues.
Document inquiry resolution and escalation in case management system.
Leverage knowledge-base to provide consistent customer service.
Provide feedback for ongoing process improvement; identify trends and knowledge base needs and provide insight to increase operational efficiencies.
Ensure all relevant procedural/legislative requirements are fulfilled while delivering a quality and cost-effective service to customers.
Identify and communicate leading practices and innovative approaches and tools for service delivery into FSRC operations.
Minimum Education and Experience:
Bachelor's degree, preferably in human resources management, business or related field or an equivalent combination of education and experience.
Required Knowledge, Skills, and Abilities:
Customer service and issue resolution.
Call/service center operations.
Case management system operations.
Basic knowledge of general HR/Payroll practices, policies and procedures.
Excellent customer service and communication skills.
Ability to effectively address challenging situations related to customer issues/complaints.
High energy and focus.
Excellent interpersonal skills.
Ability to apply sound judgment and discretion with sensitive information.
Ability to operate successfully and multitask in a fast paced environment.
Prefers knowledge of case management/ticketing software.
Problem solving and issue resolution across a broad scope of HR and Payroll topics.
Ability to navigate and leverage knowledge and case management technology.
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.