Dallas, Texas
Charleston, South Carolina
Laramie, Wyoming
Posted: 18-Sep-24
Location: La Jolla, California
Salary: Open
Internal Number: 131098
UCSD Layoff from Career Appointment: Apply by 7/22/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 7/31/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Job posting will remain open until a suitable candidate has been identified.
DESCRIPTION
DEPARTMENT OVERVIEW:
The Computer Science and Engineering (CSE) department embodies the university's tradition of excellence as a world-class leader in computer science and engineering education and research. Ranked in the top 20 nationwide, the department is dedicated to research, education and overall excellence.
CSE has approximately 75+ faculty FTE, 20+ professional researchers, 45+ staff in career/casual titles, 300+ tutors, and 175+ TAs. There are over 1,900 undergraduate students enrolled in 3 majors, with annual enrollments of 25,000+. The department has a graduate education program with over 1,000 students (~350 PhD students and over 900 Master's students).
POSITION OVERVIEW:
Under general supervision by the Academic Personnel Manager, the Academic HR Analyst 2 is responsible for the analysis and administration for academic affairs and personnel for the Computer Science and Engineering (CSE) department.
The incumbent is responsible for all personnel actions for assigned academic appointees including, recruitment, appointment and review of Research and Project Scientists, Pre- Six Unit 18 Lecturers, Affiliates, and appointments in the Master of Advanced Study Programs (MAS), Summer Session and Associate-Ins. Duties include independent responsibility for: new appointments, reappointments, recruitment and hiring, merit and promotion files of assigned academic employees; grievance/disciplinary actions; formation and/or submission of policy exceptions; visas; UCPath data entry and academic timekeeping. Attends University meetings/workshops relating to Academic Personnel.
Updates applicable Google groups and CSE AP site. Serves as back-up to AP Analyst managing visiting appointments and backs-up other AP Analysts as needed. Assists HR Generalist with student assistant and limited appointments. Serves as back-up to HR Generalist for other HR matters and in their absence.
~ Cover letter is required for a complete application.
QUALIFICATIONS
Bachelor's degree in related area and/or equivalent experience/training.
Basic knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR. Experience in higher education and an in-depth understanding of the academic process. Demonstrated previous experience in the areas of academic affairs and academic personnel administration at an academic institution.
Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies. Demonstrated experience working with policies and procedures as they relate to academic personnel, benefits and payroll administration. Knowledge of university pay scales, salary administration, benefits, payroll system and payroll forms related to academic affairs and academic personnel.
Knowledge of human resources management systems and other related business software programs and systems. Demonstrated skill in using personal computers and a wide variety of software packages for presentations, written communication, data processing and electronic communication (e.g. MS Word, Excel, Access, internet searches, Gmail, etc.).
Knowledge of unit academic culture and educational goals of discipline(s) served.
Analytical skills to conduct analysis and develop recommendations to Chairs / unit management. Ability to locate, extract and identify important information and data; analyze, synthesize and compile data, and present it in an effective and meaningful fashion.
Demonstrated organization, problem solving, and communication skills. Strong demonstrated organizational skills, with the ability to prioritize daily operations and projects in order to meet rigid deadlines, ensure smooth workflow and handle multiple tasks simultaneously. Excellent oral and written communication skills, with demonstrated ability to effectively compose, edit and proofread letters, memoranda, and summary reports with clear and concise expression, proper grammar, style, spelling and punctuation. Demonstrated ability to provide information and/or instructions in a clear, concise manner. Skills to communicate clearly, effectively and professionally, in person, in writing, via phone and email wit
Connections working at University of California San DiegoUC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.