Career Center

Scheduled Hours

37.5

Position Summary

This position provides a wide range of human resources and other services within the Deanâ™s Office.

Job Description

Primary Duties & Responsibilities

Human Resources

• Conducts phone screens for incoming candidates as assigned.
• Scheduling various activities such as faculty recruiting visits, staff candidate interviews, professional development and other training sessions.
• Processes expenses reimbursements for various faculty recruiting visits.
• Maintains files for all recruiting activities, both faculty and staff.
• Coordinates and track various activities across Olin, i.e. faculty annual reviews, managers training, performance reviews and other ongoing activities.
• Enters information into workday such as position creation, entering leave information, uploading documents etc.
• Assists in the student hiring process by entering hires in workday as needed.
• Assists in maintaining process documentation for all HR processes.
• Assists in maintaining the Olin HR Website.
• Assists with entering job postings in workday and external publications.

Course Evaluations

• Coordinates with University course evaluation team to ensure evaluations are coded correctly for Olin, as well as reviewing and uploading reports into Digital Measures. 

Other Responsibilities

• Assists faculty with visa process for Mumbai and Shanghai teaching.
• Assists with various other HR and Payroll tasks as needed.
• Assists other Deanâ™s Office support staff by answering phones, greeting visitors, and customer service as needed.
• Performs other duties as assigned.

Grant Processing

• Works with Principal Investigators to compile and submit grants according to established guidelines, preparing and reviewing all agency forms for submission.  Enters grant budgeting documents on line.
• Works with grants office to ensure that funds are set up in a timely manner, prepare any necessary project advances, no-cost extensions and ensure that funds are carried forward as appropriate.
• Coordinates transfer of PI grant files into Wash U and to new institution or new departments.
• Attends training sessions/seminars related to the grants.

Preferred Qualifications

• Excellent computer and organizational skills and knowledge of financial systems and Microsoft Office and Word.
• Knowledge of University systems.
• Previous experience in higher education environment.
• College accounting (six credit hours) or commensurate work experience with a minimum of two years of accounting experience.
• Demonstrated interpersonal skills with the ability to establish and maintain positive working relationships with co-workers, supervisors, employees and vendors.
• Self-motivated individual driven by challenge with the ability to work independently with a high degree of reliability, accuracy, and productivity.
• Ability to work in a team environment and be an effective team player.
• Ability to handle confidential information responsibly.
• Ability to convey a professional image.
• Ability to identify and resolve workflow issues relative to continuously changing needs.
• Flexible as priorities can change with very little notice.
• Excellent customer service and communication skills, both written and verbal.
• Demonstrated accounting, analytical, and problem-solving skills; strong organizational skills and the ability to work independently.
• Ability to manage and prioritize multiple tasks and deadlines while maintaining a high level of attention to detail; ability to manage high volume workload efficiently.
• Ability to handle confidential information responsibly.

Required Qualifications

• High school diploma or equivalent high school certification and at least three yearsâ™ related experience
• Ability/willingness to follow HR procedures according to WU policies.
• High level of proficiency with Microsoft Office Products (Word, Excel and PowerPoint) experience or equivalent applications.

Grade

G08-H

Salary Range

$20.76 - $32.21 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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