The Administrative Operations Manageris a member of the administrative management team and is critical to the daily operations of the Division of Hematology/Oncology. The incumbent works under general supervision of the Division Manager to oversee the personnel and operations-based functions of the division. This position directly and indirectly supervises administrative staff members who provide academic support to faculty and assist with fulfillment of key operational and HR related tasks.
The incumbent is responsible for all aspects of personnel affairs for 81 faculty; 14 MSP Physicians; 72 trainees including ACGME and Non-ACGME fellows and post-docs, 41 Non-Faculty Academics; and over 40 staff. This includes all issues related to personnel actions, but not limited to the following: recruitment, appointment, separation, advancements, performance evaluation, classification assignment, payroll and benefits problem resolution, FMLA, labor relations, disability claims and activities related to enhancing staff engagement and belonging. The incumbent will serve as the lead resource, functioning as advisor to the Division Manager, Division Chief, Manager/Supervisors, and Faculty members on all personnel related issues, exercising judgement and determining appropriate action.
The incumbent will also oversee the Division's operational functions. This includes managing all aspects of facilities, equipment, supplies, meetings, furniture, repairs, relocations and IT support for the Division, as well as implementing necessary process changes to improve efficiency and effectiveness of various operations. The incumbent will help develop administrative policies and structures, partnering with the Division Manager to ensure smooth operations of the entire unit.
***NOTE: This is a Hybrid role; Onsite Days TBD.
When applying for this role, please include a cover letter with your resume.
Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.
For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and high-quality patient care. It is the only UC campus in the 10-campus system dedicated exclusively to the health sciences.