Career Center

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $75,000 - $85,000

Position Summary

The Heilbrunn Department of Population and Family Health (HDPFH) in the Mailman School of Public Health (MSPH) seeks a Faculty and Human Resources Coordinator. Reporting to the Associate Director of Faculty and Human Resources, the F/HR Coordinator will support faculty and human resources functions of the department.

Responsibilities

• Assist with the recruitment process including entering open positions in the TalentLink (TL) and Interfolio websites, posting positions on external job board sites & tracking costs, updating applicant statuses, completing pre-employment processing and hiring proposals, and tracking time to fill.
• Assist with applicant screening process and scheduling interviews as needed.
• Ensure that faculty and staff are appropriately onboarded, including serving as point of contact, completing requisite paperwork, completing Template Based Hire via University systems and scheduling welcome programs.
• Maintain up-to-date and accurate appointments and recruitment logs.
• Communicate with new hires and department to ensure a seamless onboarding experience.
• Work with supervisor to coordinate immigration/visa paperwork and processing as needed.
• Provide support to process and onboard student casuals and student appointments.
• Create, collect and organize appointment letters and paperwork (such as I-9 instructions, tax forms) for adjunct faculty and teaching assistants. Assist with hiring and processing adjunct faculty and teaching assistant appointments and reappointments.
• Coordinate and collect the necessary documents for additional compensation requests for all Teaching Assistants and faculty from other University departments who do additional work for the department. Coordinate with the Associate Director of F/HR to ensure payments are processed timely and correctly.
• Process Personnel Action Forms (PAFs) for all assigned employee transactions including pay increases, promotions, title changes, internal transfers, part-time faculty appointment renewals, terminations, medical/personal leaves, etc., and ensuring information is accurately processed in the PeopleSoft/PAC (People @ Columbia) system.
• Manage internal documents and tracking systems to ensure information is up-to-date and accurate. Maintain and update employee records and upload all employee documents in their personnel files.
• Assist with leaves of absence and provide support to process requests.
• Work collaboratively with the HDPFH Associate Director of F/HR, MSPH F/HR and Columbia University Irving Medical Center (CUIMC) Payroll to address and resolve employee changes/updates.
• Process short-term visitors using JIRA as needed.
• Work on special projects and provide backup administrative support as needed.
• Perform other related duties as assigned.

Minimum Qualifications

• Requires a Bachelor???s degree or equivalent in education and experience, plus three years of related experience.
• Excellent oral and written communication skills. Demonstrate strong interpersonal skills.
• Must be well-organized and have strong attention to detail.
• Ability to exercise discretion and sound judgment in dealing with confidential employment matters and information.
• Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.).
• Ability to handle multiple assignments while working accurately and efficiently.
• Ability to work individually and as part of a team.

Preferred Qualifications

• Knowledge of Columbia University systems, policies and procedures is a plus for this role.
• Human Resources certification (SHRM or HRCI).

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

About Columbia University

Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.

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