New York, NY, 10176, USA
Los Angeles, California
Cambridge, Massachusetts
London, United Kingdom
Minnesota
Chapel Hill, North Carolina
1 Hour to Dallas, Texas
Riverside, California
Posted: 12-Sep-23
Location: Baltimore, Maryland
Salary: Open
Internal Number: 110874-en_US
The Department of Gynecology and Obstetrics is seeking an HR Coordinator to support the department in all facets of human resource administration and payroll management. This position will assist in coordinating services such as employee relations, payroll/salary management & reporting, coordinating hiring activities and orientation and maintaining HR records & retention.
Specific Duties & Responsibilities
Human Resources Oversight
- Manage daily HR activities in the Department of Gynecology and Obstetrics, including, management of SAP and Employment Action (EA) system payroll related activities, HR related activities, which include the posting of new staff positions and working with HR recruiters on job offers to stay within budget.
- Manage all SuccessFactors open job requisitions for department, including creating job descriptions and request to hire form for approval to SOM Business office.
- Assist hiring managers, recruiter, and HR Compensation analysts through the entire hiring process.
- Assure HR processes new hire paperwork in a timely manner and check payroll record for accuracy.
- Manage all payroll related files.
- Oversee all faculty and clinical associates onboarding.
- Work with HR and managers to complete unemployment claim requests.
- Responsible for managing all staff performance reviews and processing all merit increases for department.
- Manage all departmental SuccessFactors my Performance to notify managers in using the system and act as a resource to guide to appropriate contact.
- Responsible for all departmental JHED/Outlook accounts. Create and terminate accounts when necessary and report changes for budget/billing purposes.
- Responsible for all I9 verification for all new faculty, fellows, and residents.
- Serve as a department liaison to Divisional and Central HR staff.
- Performs duties of a sensitive and confidential nature.
- Submit annual Fellowship Survey of Graduate Students and Postdoc fellows.
- Submit annual space survey.
Payroll Oversight
- Oversee the review and approval of payroll documents to ensure equity is maintained, appropriate justification is provided, and budget impact is documented.
- Process all new faculty, fellows, resident, and student hires.
- Process all terminations and verifies payroll record is inactive.
- Reviews and verifies department supporting schedules and documentation to ensure accuracy and consistency of department ISR/EA (Internal Service request/Employment Action) submissions in SAP.
- Responsible for monitoring SOM payroll deadlines to ensure payroll ISR's/EA's are processed and approved prior to the payroll deadlines for the bi-weekly pay-cycle.
- Responsible for processing large volumes of ISR's/EA's throughout each fiscal year. Monitor the over-payment and unsupported salary reports.
- Responsible for periodically meeting with departmental supervisors to train and explain payroll guidelines, back-up and supporting documentation requirements, as well as improvements to the approval process to include standardization of forms/documentation.
- Develops efficient electronic and paper record keeping systems to track a significantly high volume of electronic and paper payroll transactions ensuring security of information. Use of various software applications such as spreadsheets, SAP/EA and Analysis reporting.
- Responsible for SAP/EA workflow matters.
- Research, organize, analyze, and summarize payroll data for analytical projects.
- Provides customer service to departmental managers and employees to include training in E210 and SAP systems.
- Manage onboarding all new departmental faculty and assist them with any payroll related questions.
- Process all new faculty moving expense payroll supplements.
- Manage all casual/on call employee hours and student hours on a weekly basis.
- Process HCGH Gyn Oncology Call, JHCP Suburban Intensivist Services call, and JHCP Howard County Call and other practice locations monthly.
Time & Attendance
- Monitor and assist all departmental managers and employees with E210 timesheet concerns.
- Assist all departmental mid-levels (or any employee whose hours may vary) with submitting their E210 timesheet to apply floaters and other coding matters.
- Monitor the E210 submission and approval reports and notify supervisors to complete in timely manner.
- Generate paperwork for all FMLA, birth recovery, and short-term disability requests as needed.
- Manage all Off-Site clinical associates E210 timesheet, submit timesheet on their behalf and code all PTO time as well as track their sessions on separate spreadsheet and process any payroll supplements or salary reductions if necessary.
Leave Administration
- Coordinates with SOM Client Services team to process leave actions in compliance with University, Federal, and State policies and guidelines.
- Manage and track FMLA and short-term disability requests, to include generating FMLA related paperwork and processing leave of absence payroll changes.
- Maintain communication with supervisors, and HR Shared Services on the status of an employee's leave.
- Verifies proper leave documentation is submitted and employee's record is accurate.
IT Oversight
- Manage all new/replacement computer/monitor requests for department through the new IT leasing program.
- Created and manage new computer inventory spreadsheet and update periodically to track new and replaced computers through new IT leasing program as well as track computers ordered through the regular (non-leasing) program.
- Work with all departmental staff to communicate to me any updates/changes.
- Provide IT services with updated and accurate budget information.
- Manage all departmental computer IT requests and request replacement computers as needed.
Minimum Qualifications
- High School Diploma or graduation equivalent.
- Three years related experience.
- Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Bachelor's Degree in Human Resources, Business Administration or another related field.
- Employee relations experience preferred.
- Experience with SAP and/or KRONOS helpful.
Classified Title: HR Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: Min $18.00 - Max $33.50 HRLY ($52,616 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday 8:30 am - 5:00 pm
Exempt Status: Non-Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM OB GYN General Administration
Personnel area: School of Medicine
Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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