The Academic Personnel team in the School of Biological Sciences provides a full range of support to the academic population in the School, which is comprised of ladder-rank faculty, teaching professors, adjunct professors, professional researchers, visiting scholars, postdoctoral scholars, and temporary and continuing lecturers.
At the Academic HR Analyst 2 level:
The Academic HR Analyst 2 has independent analytical and administrative responsibility in the coordination of the day-to-day operations of the School academic personnel, payroll, and benefits functions for non-Senate academics, including professional researchers, adjunct professors, academic coordinators, and temporary and continuing lecturers. Provide support for faculty file preparation and routing. Support annual APM 025 disclosure and Category I requests in the UC OATS system; manage academic recruitments in AP Recruit and prepare appointment files for hires. Responsible for analyzing AP issues and providing expert advice, training, and policy interpretation for assigned non-Senate academics in Biological Sciences. Assist in the areas of employee and labor relations. Actively participate in long- and short-term planning, and development of department personnel and payroll procedures, programs and systems. Perform other duties as assigned.
At the Academic HR Analyst 1 level:
The Assistant Academic HR Analyst will provide support to the academic personnel functions in the School of Biological Sciences. The incumbent will support file preparation for all types of academic appointees, including temporary and continuing lecturers, adjuncts, faculty, professional researchers, and academic coordinators. Analyze and review all file documents for accuracy and compliance with school, campus, and system-wide guidelines. Assist with new hire onboarding, leave administration, and visa processing for academics. Support academic recruitment activities, including faculty, Unit 18, academic coordinator, and professional researcher searches in coordination with AP Analysts. Perform UCPath entry for all types of academics and troubleshoot as needed to facilitate timely corrections or updates. Create and maintain position handbook, and track and monitor procedure guidelines. Provide support on special projects as needed and directed. Perform other duties as assigned.
This position offers a hybrid work schedule.
~We offer excellent benefits, staff development opportunities, and an inclusive and supportive work environment.
Qualifications at the Academic HR Analyst 2 level:
Demonstrated experience working with a broad scope of complex personnel and related functions, such as recruitment/selection, compensation, employee relations, reviews/ evaluations, benefits administration, and termination/layoffs.
Thorough knowledge of systemwide and organization policies, contracts, procedures, and practices that govern academic HR administration. Strong knowledge of university procedures and regulations concerning academic personnel, including recruitment, academic reviews, compensation, payroll, leaves, benefits, affirmative action, visas, and fiscal administration with the ability to appropriately interpret and implement those policies.
Knowledge of human resources management systems and other related business software programs and systems. Demonstrated ability to learn and work independently with a variety of computer applications, including payroll and other HR systems. Experience with UCSD information systems (UCPath, OATS, APOL systems, etc.) strongly preferred.
Working knowledge of human resources administration. Knowledge of state and federal law as they pertain to human resources.
Demonstrated ability to analyze, interpret, and implement complex policies and contracts. Demonstrated ability to implement wage agreement components. Ability to communicate issues to management and
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