SCHOOL/UNIT DESCRIPTION: Vice Provost and Dean of Research / Office of Technology Licensing: The Office of Technology Licensing (OTL) was established in 1970 to manage the intellectual property assets of Stanford University. OTL evaluates, markets, and licenses technology owned by the University. OTL's mission is to encourage effective technology transfer for the public benefit as well as generating royalty income for Stanford to benefit research and education. OTL is one of the country's most active offices in the field of technology transfer from the university to industry. Our staff, most of whom are professionals engaged directly in licensing, manage over 3,000 active dockets.
Our VPDoR Diversity Journey:
* We create a hub of innovation through the power of diversity of disciplines and people. * We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. * We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community. * We promote a culture of belonging, equity, and safety. * We embed these values in excellence of education, research, and operation.
POSITION SUMMARY: The Office of Technology Licensing at Stanford University seeks to fill one Human Resources Administrator 1 position. This role will, under the direct supervision of the manager/director, provide human resources administrative support. Act as the first point of contact for most human resources inquiries and serve as a resource to staff and faculty on human resources policies, procedures, and practices. Provide process related and administrative support in HR operations.
The preference for this position is to be based at the Stanford work location with the option of a hybrid work arrangement, subject to operational need. Hybrid work arrangements require a regular presence at the Stanford work location that is determined based on business needs, and is typically two, three, or four days per week or an equivalent amount of time monthly.
This is a 100% FTE, benefits-eligible position. For consideration, please submit resume. All final candidates must complete a background check.
CORE DUTIES:
* Serve as a resource on human resources issues, effectively communicate human resources policies, and explain human resources processes and procedures. Resolve basic issues as appropriate. Refer other issues to human resources manager/director or supervisor for resolution. * Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition with hiring managers, human resources staff, and/or supervisors. * Support and coordinate employment activities (transactions and documentation). Assist in onboarding and exit process of staff. * May support the process (transactions and documentation) for academic and staff appointments/reappointments and student/post-doctoral appointments. * Coordinate and/or perform HRIS data management activities, including initiating transactions and running reports for compliance, audit, and metrics purposes. Ensure data integrity and serve as primary contact for identifying and resolving pay issues. May perform time and leave administration duties and input data to financial system. * Explain applicable disability and leave procedures and generate related correspondence; update and maintain reports to track leaves. * Assist in the communication of the annual performance appraisal process; review and track incoming performance appraisal forms. * Maintain personnel and human resources related files. * Provide general administrative support for human resources staff.
MINIMUM REQUIREMENTS: Education & Experience: Associate degree and two years of relevant experience, or a combination of education and relevant experience.
Knowledge, Skills and Abilities:
* Strong attention to detail and accuracy. * Ability to learn and apply general human resources policies using problem solving skills. * Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion. * Ability to consistently follow through with projects and assignments and meet deadlines. * Excellent oral and written communication skills. * Strong and effective interpersonal and customer service skills. * Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint). Familiarity with human resource management systems, such as PeopleSoft and time/leave systems. Experience using email and internet.
Certifications and Licenses: None
PHYSICAL REQUIREMENTS*:
* Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone. * Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork. * Rarely kneel/crawl, operate foot and/or hand controls. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
WORKING CONDITIONS:
* Travel on campus to schools/units, out of town.
WORK STANDARDS:
* Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
For On-site or Hybrid positions:
The expected pay range for this position is $61,000 to $84,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
* Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. * A caring culture. We provide superb retirement plans, generous time-off, and family care resources. * A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. * Discovery and fun. Stroll through historic sculptures, trails, and museums. * Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?
