Career Center

Scheduled Hours

37.5

Position Summary

This position will provide a broad range of payroll, human resources (as it relates to the employeeâ™s lifecycle through Workday HCM) and visa support for the Energy, Environmental & Chemical Engineering (EECE) department.

Job Description

Primary Duties & Responsibilities

Payroll

• Responsible for entering and maintaining all non-exempt and exempt staff and student Workday HCM data for assigned department. This includes hiring, monitoring and tracking relevant job data, contract data, sourcing information. Ensures compliance with government and university rules and regulations.  Follows up to ensure that items are processed in a timely manner. 
• Coordinates the hiring of undergraduate and masterâ™s student workers, and summer program participants for the EECE Department.
• Manages time reporting processes, including reviewing timesheets for errors and securing appropriate manager approvals.

Human Resources/HCM

• Enters new appointments for faculty, staff, student workers, non-employee stipend recipients and contingent workers in Workday HCM. Ensures that individuals successfully complete their onboarding processes in Workday, providing assistance, training and information as needed.
• Oversees offer letter generation for postdocs, technicians, visiting scientists, and staff.

Visa Processing

• Coordinates information, paperwork, and provide support, to international faculty, visiting scholars and postdocs on all aspects of visa and permanent residency applications, processes and issues.  Duties include contacting visiting scholar, once identified, to assist with preparation of paperwork with regards to J-1, E3, H-1B visa requests, as well as compiling information for permanent residency applications as requested, working closely with, and under the guidance of OISS and external attorneys.
• Processing and entering all visiting researcher appointments into appropriate system(s).
• Coordinates paperwork and provide support related to foreign national and visa processes for the department.

Performs other duties as assigned.

Preferred Qualifications

• Associateâ™s degree.
• Previous university experience.
• Proficiency in Microsoft Word, Outlook, PowerPoint, Excel, Adobe Acrobat Pro, Adobe Illustrator, and various social media.
• Experience with HR/HCM functions.
• Excellent customer service skills.
• Superior demonstrated oral and written communication skills.
• Experience in office management and event organization.
• Impeccable discretion and good judgment with highly sensitive and confidential items.
• Strong attention to detail with ability to multitask and problem solve.
• Thoughtful decision making.
• Ability to prioritize multiple tasks with frequent interruptions.
• Ability to work independently, prioritize and manage multiple projects with minimal supervision and with a high degree of accuracy, reliability, and follow through.
• Ability to learn tools to enhance productivity.
• Ability to analyze and revise operating practices to improve efficiency.
• Excellent interpersonal and organizational skills.
• Ability to work under pressure with short deadlines.
• Ability to get along and work effectively with people with a variety of backgrounds, educational levels and language skills.

Required Qualifications

• High school diploma or equivalent.
• 3 years of payroll experience.

Grade

G08-H

Salary Range

$20.76 - $32.21 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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