Human Resources Coordinator for Academic Affairs - Clark University
Location: Worcester, Massachusetts
Internal Number: 166666
Location: Worcester, MA Category: Staff and Administrators Posted On: Fri Aug 25 2023 Job Description:
Under the general direction of the Director of Human Resources and Academic Affairs Operations Specialist, the HR Coordinator for Academic Affairs serves as the primary contact regarding all faculty and staff within the division of Academic Affairs' employment life cycle matters.
As a member of Clark's Office of Human Resources team, with an indirect reporting line to the Academic Affairs administration, the HR Coordinator for Academic Affairs will serve as the primary contact for providing responsive and transparent human resources services and support to the Academic Affairs Division.
Oversees logistical aspects of hiring and onboarding efforts for faculty and staff
Coordinates the onboarding of new full and part time faculty and staff to gather requisite employment/benefit forms through the onboarding system necessary to create the employment and benefit records.
Provide HR Records Administrator with requisite employment forms (new hires, rehires, promotions, transfers, status changes, etc.) in support of bi-weekly and cyclical production for timely records maintenance.
In consultation with the Provost's Office, the HR Coordinator for Academic Affairs will assists the Academic Affairs Operations Specialist in the administration of HR services related to the faculty lifecycle, including new faculty orientation, reviews, reappointment, tenure, promotion and retirement.
Generate new hire offer letters and assess new employee onboarding programs in collaboration with department heads and the HR team
Contributes to the overall mission of the Office of Human Resources by employing best practices in human resource management, identifying ways to strengthen applicant pools, and managing the personnel requisition process.
In consultation with the Director of Human Resources and the Office of Diversity and Inclusion, enact best practices for ensuring diverse applicant pools, conducts faculty and staff search committee trainings.
In consultation with the HRIS Administrator and ITS, assist with troubleshooting and problem resolution for human resources related issues within the Academic Affairs Division related to the forms, applicant tracking and onboarding system.
In consultation with the Director of Human Resources, the HR Coordinator for Academic Affairs may liaise with managers and triage matters pertaining to performance management and employee relations
Advise, interpret, communicate, and participate in the development of HR policies, practices, and processes
In consultation with the Director of Human Resource Operations, collaborate with managers to identify issues and enhance organizational design, development or training needs
Partnering with CODEI, provide anti-bias search training to faculty and staff
Assist hiring managers and departments with recruiting faculty and staff
Ensure compliance with University Human Resources policies, procedures, and requirements and applicable legal regulations
Bachelor's degree with three (3) to five (5) years or more of related experience, or an equivalent combination of education and experience
Broad HR generalist background, some combination of experience in recruitment, benefits, compensation, learning and development and performance management.
Willingness to become familiar with Faculty Governance guidelines and protocols
Excellent presentation and facilitation skills
Written and verbal communication skills and overall excellent interpersonal skills
Prior experience working with and contributing to a diverse workplace with the ability to interact effectively with a broad range of constituents on campus
Knowledge of Massachusetts labor laws and regulations; knowledge of multi-state labor laws is a plus
Excellent organizational and project management skills essential
Possess the ability to generate enthusiasm and cultivate trust among diverse constituencies and individuals
Must exhibit excellent listening and influencing skills, cultural competence, customer service, integrity, and confidentiality when working with both internal and external customers
Demonstrated ability to collaborate effectively with internal and external partners.
Must be technically oriented and familiar with applicant tracking systems, HCM systems (Banner) as well as Excel, Word, PowerPoint and Google Suite
As of June 1, 2023 Clark University no longer requires employees or students to be vaccinated against COVID-19. However, Clark urges all community members to follow CDC guidelines for COVID-19 vaccination, which recommend that everyone stay up to date with COVID-19 vaccines including booster doses. This is important for your own personal health as well as the health of our community.
Clark University embraces equal opportunity as a core value: we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. This commitment applies to every aspect of education, services, and employment policies and practices at Clark. Our commitment to diversity informs our efforts in recruitment, hiring and retention. All positions at Clark share in the responsibility for building a community that values diversity and the uniqueness of others by exhibiting integrity and respect in interacting with all members of the Clark community to create an atmosphere of fairness and belonging. We strongly encourage members from historically underrepresented communities, inclusive of all women, to apply.
Clark University offers a generous benefit package for full and, if applicable, part-time employees that include; paid time off, generous retirement plan, group health and dental insurance, life insurance, and tuition, along with use of many campus amenities. For a complete list of benefits for eligible employees visit here.
Founded in 1887, Clark University is a liberal arts-based research university committed toscholarship and inquiry that addresses social and human imperatives on a global basis. It is the place where Robert Goddard invented the modern rocket, where Sigmund Freud delivered his only lectures in the United States, and where current students stake their claim to the Clark motto, “Challenge Convention, Change Our World,” which is the rallying cry that inspires our community every day. Located in Worcester, Massachusetts, Clark University educates its undergraduate and graduate students to be imaginative and contributing citizens of the world, and to advance the frontiers of knowledge and understanding through rigorous scholarship and creative effort. The University’s engages students in such areas as biology, chemistry, economics, geography, psychology, urban education, management, environmental science and policy, Holocaust and genocide studies, and international development and social change. Clark University’s pioneering model of higher education, LEEP (Liberation Education and Effective Practice) compels undergraduate students to thrive in authentic world and workplace settings, and prepares them for lives and careers of consequence.