Reports to: Chief Human Resources & Culture Officer
Job Summary: The Benefits Manager/HR Business Partner position is responsible for aligning business objectives with staff and management in designated departments/business units. The position formulates relationships to deliver value-added service to management and staff that reflects the business objectives of the organization. The HR Director/Benefits Manager maintains an effective level of literacy across the HR function, including benefits, employment law compliance, compensation, employee relations, recruitment, and training and development.
Supervisory Responsibilities: There is a dotted line supervisory role to the Human Resources Associate who oversees leave of absence, workers compensation, unemployment, reconciliation of benefits invoices, and other HR related tasks.
Responsible for the administration of group benefits programs (group health, dental, vision, short-term and long-term disability, worker's compensation, life insurance, flexible/health spending accounts, as well as a robust employee wellness program, among a variety of other voluntary benefits). The HR Director supervises and monitors benefits administration and leads all analytical and technical support in the delivery of the benefit programs, improves existing benefits programs and investigates new benefits programs. Regularly interfaces with external vendors and third party administrators to support the benefits package. Exhibits confidentiality in handling information that may impact the entire organization and provides leadership in the areas benefit plan compliance, vendor management and evaluation, maintenance of crucial employee data.
Manage the enrollment, terminations, and contributions under the Health Savings Accounts with the banks. Work with the Finance team to reconcile the contributions after each funding period.
Overseas mandatory compliance reporting for Health & Welfare 5500, Retirement Plan 5500 and supporting schedules. Prepares and submits OSHA 300 Log and Survey of Occupational Injuries & Illnesses. Department of Commerce Economic Census. Prepare and distribute annual Medicare Creditable Coverage Notices; and MLR Rebates. Reviews and ensure compliance in the Affordable Care Act (ACA) benefit eligibility.
Serves as Plan Administrator to the School’s two retirement plans (defined contribution plan and tax-deferred annuity plan), responsible for accurate record keeping of issuance of annuity contracts to employees, participates in annual plan review with TIAA team, responds to questions from external plan auditor and ensures compliance with mandatory enrollment provisions stipulated by the DC plan; Plans, schedules and implements external training for employees on topics related to saving and investing for retirement.
Manages relationship with retirement plan advisor/co-fiduciary to ensure that investment offerings are performing in an optimal manner. Leads the Retirement Plan Committee holding quarterly meetings, taking minutes, ensuring representatives are from all areas of the School.
Leads the administration of the Human Resource Information System (ADP Workforce Now) and overall electronic data management; is the in-house super user of the HRIS and utilizes technology to support the automation of HR processes. Does data analysis and reporting on the information to ensure data integrity.
Prepares annual reporting for School Demographics for the Administrative Council. Enters demographic, salary, and benefits data into NAIS DASL survey.
Survey industry trends; complete benefit surveys and review results; and forecast trends and assist with future benefit designs.
Plans and leads benefits orientation and educational programs for employees.
Additional HR Responsibilities: HR Business Partner
Provides day-to-day performance management guidance to line management (e.g., coaching, counseling, training, career development, disciplinary actions).
Conducts regular meetings with departments/business units, providing HR guidance when appropriate.
Analyzes trends and metrics in partnership with the HR group to develop solutions, programs, and policies.
Manages and resolves employee relations issues. Conducts effective, thorough, and objective investigations.
Works closely with management and employees to improve work relationships, build morale, and increase productivity and retention.
Assists international employees with expatriate assignments and related HR matters.
Participates in evaluation and monitoring of training programs to ensure success. Follow up to ensure training objectives are met.
Performs other related duties as assigned.
Keen knowledge, understanding, awareness and judgment regarding the privacy and confidentiality of employment information.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies.
Ability to acquire a thorough understanding of the organization’s hierarchy, jobs, qualifications, compensation practices, and the administrative practices related to those factors.
Excellent time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Proficient with Microsoft Office Suite or related software.
Education and Experience:
Minimum of 8 years of experience managing benefits, compensation, and HRIS
Minimum of 8 years of experience resolving complex employee relations issues.
Working knowledge of multiple human resource disciplines, including recruitment, organizational diagnosis, employee and union relations, diversity, performance management, and federal, state, and local employment laws.
Bachelor’s degree (MBA, Master’s degree in Human Resources Management and/or Organizational Development preferred).
SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP) credential or ability to obtain certification within one year of employment.
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 10 pounds at times.
Applicants should upload a resume, cover letter and contact information for three professional references via our online application.
Sidwell Friends School (SFS) is a PK-12, co-educational Quaker day school with campuses in Washington, D.C., and Bethesda, Maryland. Founded in 1883, the School is a nonprofit, tax-exempt institution governed by an independent Board of Trustees.
A Sidwell Friends education aims to help students become the leaders of the future. To that end, the School seeks qualified individuals with the knowledge, skills, and ability to enhance the student experience and strengthen our community.
Sidwell Friends maintains a generous salary and benefits package that supports and rewards our employees while helping them to deepen their professional expertise and grow as individuals.
For teaching positions, a master’s degree and teaching experience in the field are preferred; a bachelor’s degree is required. For staff positions, we seek candidates with relevant experience, a commitment to excellence, and an enthusiasm for being a member of our vibrant and diverse community.