UCSD Layoff from Career Appointment: Apply by 05/24/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 06/02/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position is open until filled. First Review Date 06/02/23.
The Division of Extended Studies (DES) at UC San Diego is fully self-supporting, operating year-round (12 months of active instruction) with a budget of $47 million annually in primarily fee income. The unit has over 200 career employees, including academic, management, staff and executive, as well as represented and non-represented positions. Many casual or contract employees and student workers also serve in the organization. In addition, DES employs more than 1,000 active by-agreement instructors.
DES operates in 200,000 square feet of managed space, including a large off-campus classroom facility. The unit maintains a robust online learning platform, operating 24/7 with webcasting and video-conferencing capability. DES also has a strong web presence with e-commerce operating 24/7. There are over 60,000 enrollment transactions annually; 35,000 outreach certification transactions and 25,000 service transactions. DES supports a robust network of representatives, agents, and students (both residential and online) around the globe. Along with all of this, DES operates two television stations, a variety of public lecture programs and is active in federal, state, local, and private research and technical assistance programs and activities.
As of Fall 2020, the University has assumed ownership of a major downtown center for which DES is taking full financial and programming responsibility. The 66,000-square-foot building will support a rich mix of campus-based and community programs reflecting the teaching, research and public service mission of UC San Diego: classroom instruction, continuing education, arts and cultural performances, civic events and collaborative community projects.
Under the supervision of the HR Manager, the HR Specialist is responsible for human resources functions including employee relations, labor relations, performance management and evaluations, staff development, training compliance, flexible work arrangements, payroll/timekeeping, benefit administration, and leaves of absence. Provides advice using expertise and analytical skills to resolve moderate level problems or issues. Serves as liaison with central HR staff on the above functional areas as needed.
Serves as the primary contact for all DES employees regarding medical accommodations, ergonomics and leaves of absence, including medical leave, personal leave, and worker's comp leave. Advises employees regarding applicable policies and procedures, federal/state/University requirements, FML eligibility/protections, disability, effects on UC sponsored insurance plans, compensation, and return to work.
Develops HR best practices to support employee staff development and is responsible for ensuring DES staff training compliance. Serves as the primary contact for biweekly and monthly staff payroll and timekeeping. Serves as the DES benefits contact, advising DES employees on health and welfare insurance plans including medical, dental, vision, and healthcare reimbursement plans. Advocates for employees to resolve complex benefit situations with UCPath, in collaboration with campus resources. During open enrollment periods, promotes benefits and educates others on benefits options and choices. Provides interpretation on policies relating to Benefits and Compensation administration. Participate in DES HR process improvement, and policy review/development.
This position offers a hybrid (remote/on-site) work arrangement. This position is at Extension's Campus on Villa La Jolla Dr. location. No parking fees.
A cover letter is optional, but strongly encouraged.
At least two (2) years serving as an HR generalist, or an equivalent combination of education and experience.
Knowledge of, and experience with, all aspects of human resource functions and various personnel programs, policies and procedures including payroll, performance management, employee relations, benefits, and training/development for represented and non-represented employees. Proven ability to interpret policies to employees.
Demonstrated ability advising on employee relations/labor relations issues. Ability to guide supervisors and staff on corrective action/discipline and conflict resolution techniques. Demonstrated political acumen and initiative to exercise excellent judgment, tact and diplomacy in handling high
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.