Executes, maintains, and proactively supports Human Resources initiatives to meet operational, organizational, and strategic goals and objectives for the Office of the Provost.
Develops, implements, and oversees HRIS data management activities, including Workday and corresponding processes.
Serves as the in-house expert for multiple human resources data and records platforms utilized by the University and maintains accuracy of the data.
Manages appointment review for Other Academic Appointees (OAAs) including associates, visiting scholars, external post-doctoral researchers (EPR), external academic research scientist (EARS â“ in the Biological Sciences Division only), post-doctoral fellows (PDF) and PDF paid directs; and serves as the primary point of contact for information related to pay, benefits, and other questions.
Responsible for the verification of employment requests for all faculty and academics, including mortgage loan and student loan forgiveness forms.
Enters and audits employment transactions, such as applicant data, new hires, rehires, status changes, pay rate changes, and terminations into the ADP HR system.
Completes and submits one time payments through the Universityâ™s HRIS system.
Provides direct support and troubleshooting assistance on routine questions and use of Interfolio (the academic recruitment; review, promotion, and tenure (RPT); and academic career (Search) modules).
Partners with the Office of the Provost team and Central HR to support staff hiring processes, including developing and formatting job descriptions, creating positions and managing next steps in Workday, I-9 documentation authentication, maintaining employment verification records, and assisting with new employee orientation.
Runs reports from Workday to support job analysis, annual compensation process, budgetary decisions, and ad hoc projects.
Maintains knowledge of all legal and University Human Resources policies and procedures.
Builds credible relationships across the organization to help facilitate communications, problem solving, and solution-based outcomes.
Proactively alerts the area supervisor(s) to potential HR issues and advises on solutions.
Proactively addresses projects.
Assists with managing the day-to-day operations of faculty affair programs with a moderate level of guidance.
Serves as a resource for program information. Resolves problems or questions referred by program staff, University administrators, or other contingencies.
May process job postings for faculty and other academic appointments.
Performs other related work as needed.
Bachelorâ™s degree in related field.
Two or more years of progressive relevant experience.
Experience in human resources.
Experience in a University, clinical, or a not-for-profit setting.
PHR / SPHR / SHRM-CP / SHRM-SCP.
Technical Skills or Knowledge:
Demonstrated proficiency with MicrosoftOffice (Word,Excel,PowerPoint,etc.), Outlook, etc.
Demonstrated experienceworkingwith human resources information systems (HRIS) and applicanttracking systems, such as Workday and Interfolio.
Familiarity with meeting and messaging softwareand applications such as Zoom, Microsoft Teams, etc.
Working knowledge of relevantfederal,state, and municipalemployment laws and regulations, including those related toEEO/AA;FLSA;FMLA;ADA;and OSHA.
Demonstrated ability to handle sensitive information, exercise discretion, and maintain confidentiality.
Excellent interpersonal, organizational, written, and verbal communication skills.
Excellent attention to detail and handle multiple tasks simultaneously under tight deadlines.
Strong analytical skills and examine application requirements, draw conclusions, and solve problems.
Work effectively under considerable time pressure on high visibility, high stakes projects with minimal supervision.
Work independently and as part of a team.
Familiarity with central administration within a complex research university environment.
Knowledge of higher education and the University of Chicago.
Client-facing work experience.
Sit at a computer for 4-6 hours.
Periodic walking to other campus locations.
Option for hybrid work.
Cover Letter (preferred)
References Contact Information (3)(required)
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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