Career Center

• Executes, maintains, and proactively supports Human Resources initiatives to meet operational, organizational, and strategic goals and objectives for the Office of the Provost.
• Develops, implements, and oversees HRIS data management activities, including Workday and corresponding processes.
• Serves as the in-house expert for multiple human resources data and records platforms utilized by the University and maintains accuracy of the data.
• Manages appointment review for Other Academic Appointees (OAAs) including associates, visiting scholars, external post-doctoral researchers (EPR), external academic research scientist (EARS â“ in the Biological Sciences Division only), post-doctoral fellows (PDF) and PDF paid directs; and serves as the primary point of contact for information related to pay, benefits, and other questions.
• Responsible for the verification of employment requests for all faculty and academics, including mortgage loan and student loan forgiveness forms.
• Enters and audits employment transactions, such as applicant data, new hires, rehires, status changes, pay rate changes, and terminations into the ADP HR system.
• Completes and submits one time payments through the Universityâ™s HRIS system.
• Provides direct support and troubleshooting assistance on routine questions and use of Interfolio (the academic recruitment; review, promotion, and tenure (RPT); and academic career (Search) modules).
• Partners with the Office of the Provost team and Central HR to support staff hiring processes, including developing and formatting job descriptions, creating positions and managing next steps in Workday, I-9 documentation authentication, maintaining employment verification records, and assisting with new employee orientation.
• Runs reports from Workday to support job analysis, annual compensation process, budgetary decisions, and ad hoc projects.
• Maintains knowledge of all legal and University Human Resources policies and procedures.
• Builds credible relationships across the organization to help facilitate communications, problem solving, and solution-based outcomes.
• Proactively alerts the area supervisor(s) to potential HR issues and advises on solutions.
• Proactively addresses projects.
• Assists with managing the day-to-day operations of faculty affair programs with a moderate level of guidance.
• Serves as a resource for program information. Resolves problems or questions referred by program staff, University administrators, or other contingencies.
• May process job postings for faculty and other academic appointments.
• Performs other related work as needed.

Preferred Qualifications

Education:

• Bachelorâ™s degree in related field.

Experience:

• Two or more years of progressive relevant experience.
• Experience in human resources.
• Experience in a University, clinical, or a not-for-profit setting.

Certifications:

• PHR / SPHR / SHRM-CP / SHRM-SCP.

Technical Skills or Knowledge:

• Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint, etc.), Outlook, etc.
• Demonstrated experience working with human resources information systems (HRIS) and applicant tracking systems, such as Workday and Interfolio.
• Familiarity with meeting and messaging software and applications such as Zoom, Microsoft Teams, etc.
• Working knowledge of relevant federal, state, and municipal employment laws and regulations, including those related to EEO/AA; FLSA; FMLA; ADA; and OSHA.

Preferred Competencies

• Demonstrated ability to handle sensitive information, exercise discretion, and maintain confidentiality.
• Excellent interpersonal, organizational, written, and verbal communication skills.
• Excellent attention to detail and handle multiple tasks simultaneously under tight deadlines.
• Strong analytical skills and examine application requirements, draw conclusions, and solve problems.
• Work effectively under considerable time pressure on high visibility, high stakes projects with minimal supervision.
• Work independently and as part of a team.
• Familiarity with central administration within a complex research university environment.
• Knowledge of higher education and the University of Chicago.
• Client-facing work experience.

Working Conditions

• Office environment.
• Fast-paced environment.
• Sit at a computer for 4-6 hours.
• Periodic walking to other campus locations.
• Option for hybrid work.

Application Documents

• Resume/CV (required)
• Cover Letter (preferred)
• References Contact Information (3)(required)