The George Mason University Office of the Dean, within the College of Engineering and Computing, seeks proactive, organized, and self-reliant applicants for multiple Human Resources Coordinator positions. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
About the Department:
The Chief Business Officer Team within the CEC Office of the Dean, facilitates the planning and implementation of the unit's financial and operational vision as it relates to the full range of business functions and activities for the college to include finance, research administration, human resources, operations and information technology. The CBO is accountable for and provides overall leadership, supervision, management, and coordination of these functions, as well as provide oversight for the development of implementation of policies and procedures to achieve desired outcomes. The CBO team maintains relationships with central administration and other University departments, as well as other units' CBO teams, to facilitate these outcomes.
The College of Engineering and Computing has experienced rapid growth over the past five years with students increasing from 7,800 to over 10,000 and full time faculty and staff growing from 250 to 400. The CECCBO team is expanding to help support this growth. These positions present an fantastic opportunity to provided human resources management in a growth environment.
George Mason University provides outstanding benefits to employees, including but not limited to, a generous number of holidays and tuition remission. More information is available at https://hr.gmu.edu/benefits/.
About the Position:
The Human Resources Coordinator executes aspects of the human resources function for the College of Engineering and Computing, including, but not limited to: Faculty and Classified Staff hiring; processing of personnel actions and contract renewals; employee relations issues; onboarding and separations; and providing guidance and support to departments on various HR tasks and policies. As a key member of the CBO Team, the incumbent will work collaboratively with the other CEC departments, as well as the staff of central HR and Provost Office teams.
Faculty and Staff Recruitment and Onboarding
Provide oversight and support of all the HR functions associated with recruitment and onboarding of faculty and staff within the College to include:
Meet with hiring supervisors to discuss needs of the position to help determine correct employee classification and correct recruitment process;
Draft, review, edit, and submit position descriptions for administrative professional faculty, research staff, and classified staff positions;
Work with the Classification and Compensation team on any issues or concerns during their review and classification of the position;
Draft, review, edit, and submit job advertisements;
Lead recruitment kickoff meetings with search committees to provide overview of CEC policies and procedures for recruitments;
Track recruitments as they go through the various steps and provide updates to the HR Director, Chief Business Officer, and Dean;
Process hiring proposals and support other onboarding requirements; and
Process close out of recruitments are the conclusion of the search with required documentation.
Faculty and Staff Personnel Actions
Processing Faculty and Staff Personnel Actions. Support the College in the completion of personnel actions to include:
Process necessary transaction forms for various personnel actions including but not limited to leave of absences, change of title, study leave, additional assignments, salary increases and supervisor changes;
Maintain tracking of contract end dates for all faculty and ensure requests for renewal are sent to supervisors in a timely manner;
Provide support for the CEC Promotion and Tenure (P&T) process to faculty, department chairs, P&T committees and the Dean's office as necessary;
Complete contract renewals for the instructional and research faculty, and research staff after receipt of necessary approvals;
Manage faculty and staff off-boarding process; and
Serve as the subject matter expert for HR policies and procedures related to all personnel actions and provide guidance to CEC faculty, staff and leadership when requested.
Hiring and HR Support of Graduate Assistants, Adjuncts and Wage Positions
Support hiring and other HR actions for Graduate Assistants, Adjuncts, Student Wage, and Nonstudent Wage Positions. Provide guidance to and oversight of departmental hiring of graduate assistants, adjuncts and wage employee to include:
Providing departmental admins with eligibility requirements for graduate teaching and research assistants and ensuring that departments are validating they are met prior to hire;
Provide training and guidance on how to hire non-benefitted positions including creation of the contract, onboarding and entering the assignment into the system;
Manage the upload process used to hire adjuncts and graduate assistants each semester to include submission of template to departmental admins, providing deadline for departmental submission, and review and validate prior to submission to central HR for processing;
Manage the Student Health Insurance Subsidy Process for the college to include providing eligibility requirements, collection and review of spreadsheet from departments, and submission of spreadsheet for processing;
Processing hiring of graduate assistants funded by the College from startup packages for faculty; and
Develop College specific processes and procedures as necessary.
Support VISA Processes
Partner with Office of International Programs and Services (OIPS) to support Faculty VISA requirements:
Initiate communication between new faculty and OIPS for discussion of any sponsorship requirements;
Complete H-1B initiation paperwork for new faculty once OIPS confirms the need for sponsorship to be eligible for appointment;
Complete check request for visa processing fees; and
Assist with completion of paperwork for approved Green card applications.
Bachelor's degree in Human Resources or Management or combination of equivalent education and experience;
Experience in working in a diverse office setting;
Demonstrated knowledge of general HR principles;
Solid organization, communication, and customer-service skills;
Skills for writing, editing, and proof-reading various documentation;
Proficient at using Word, Excel, and PowerPoint;
Familiarity with relational databases or systems (e.g. Ellucian Banner, PeopleSoft, or similar) and knowledge of database principles;
Ability to work both independently, as well as within a team on a wide variety of tasks; and
Self-motivated and collaborative mindset.
Training of others on policies and procedures;
Advanced knowledge of George Mason University administrative policies and procedures for Human Resources and Payroll;
Familiarity with the H-1B visa sponsorship process;
Experience working in a large public institution of higher education;
Experience documenting and developing HR procedures;
Significant (typically 3-5 years) experience in a human resources field; and
Experience with data analysis tools such as MicroStrategy.
*Please note that this is not a 100% remote/virtual position, but it is telework friendly. Depending upon your department/office, you may have the ability to telework 1-2 days per week.
Mason Engineering: The Future of Engineering is Here
The College of Engineering and Computing at George Mason University is comprised of the Volgenau School of Engineering and the School of Computing. The College is a fast-growing force for innovation in research and education. Ranked nationally in the top 100 in both undergraduate and graduate education, the College boasts 10,000 students in 37 undergraduate, master's, and doctoral degree programs, including several first-in-the-nation offerings. Of the 302 full-time faculty who comprise the College, 93 are tenured, 75 are tenure-track, 82 are instructional faculty, and 52 are research faculty. As part of a nationally ranked research university, its research teams expended more than $70 million in sponsored research awards last year and has projects with over $400 million in current and anticipated awards. Located in the heart of Northern Virginia's technology corridor, Mason Engineering stands out for its research in many leading areas including artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, autonomous systems, 5G communications, systems architectures, computational biomedicine, community-based healthcare, advanced materials and manufacturing, sustainable infrastructure, and more. The College highly encourages multidisciplinary research and provides faculty with opportunities to work with other disciplines.
George Mason University is the largest and most diverse public research university in Virginia, with an enrollment of 40,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. Mason is located in the city of Fairfax in Northern Virginia at the doorstep of the Washington, D.C., metropolitan area, with unmatched geographical access to a number of federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. Fairfax is consistently rated as being among the best places to live in the country, and has an outstanding local public school system.
In conjunction with Amazon's decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing. George Mason University has committed to accelerate its plans to increase its capacity in engineering and computing. Some of the university's exciting plans are the launch of the Institute for Digital InnovAtion, a university think tank and incubator to serve the digital economy, and the expansion of its Arlington Campus with a 360,000 square foot building¬–Fuse at Mason Square. Fuse will become the nexus of Mason's transdisciplinary research, entrepreneurship, and academic program efforts in digital innovation, and will unite the public and private sectors in a collaborative alliance to address the world's grand challenges.
Salary: Commensurate with education and experience.
Location: Fairfax, VA
Mason Ad Statement:
Great Careers Begin at Mason!
George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report
George Mason University is a public, comprehensive, research university established by the Commonwealth of Virginia located in Northern Virginia, outside of Washington, D.C. Mason was initially founded as a branch of the University of Virginia in 1949, and became an independent institution in 1972. George Mason University is an innovative and inclusive academic community committed to creating a more just, free, and prosperous world.
George Mason University has 37,000 students from all 50 states and 130 countries and a residential population of more than 6,000 students. Mason is a vibrant and dynamic community of scholars. 80% of our students are employed within six months of graduation. Nearly two-thirds of the 140,000 Mason alumni live and work in the Washington, D.C., metropolitan area.
Mason is a young university that, in just a short time, has made impressive strides in size, stature and influence. Today, as Virginia’s largest public research university, we are setting the benchmark for a bold, progressive education that serves the needs of our students and communities. To that end, we have 10 schools and colleges devoted to a variety of study.
We prepa...re Mason students for the demands of work, social responsibility, and life in an ever-changing global society. University Life's mission statement is core to our work. We support every student at Mason, from orientation through graduation.
George Mason: Patriotism Personified.
George Mason, for whom our university is named, was one of the greatest of the founding fathers of the United States. Mason drafted the Virginia Declaration of Rights, which became a model for the first 10 amendments to the U.S. Constitution, known as the Bill of Rights.
We Are in Virginia. But We Serve the World.
Mason is committed to creating a more just, free and prosperous world. Located in one of the most important political, economic and intellectual hubs in the world, we accept our responsibility to serve others: to help our students succeed, enrich the life of our community, and contribute to solving some of the most complex global problems of our time.
Washington, D.C.: Land of Opportunity.
Mason’s main campus is in Fairfax, Virginia, just 15 miles outside of Washington, D.C. The nation’s capital is easily accessible by car or public transportation.
At Mason, you can enjoy the best of both worlds: a beautiful wooded residential campus and outstanding college experience, as well as numerous internship and recreational opportunities that only a world-class urban setting like D.C. can offer.
You can intern with National Geographic or the Justice Department, visit the numerous museums with your Art History classmates, take a selfie in front of Lincoln Memorial, catch a Nationals baseball game, kayak along the Potomac, or check out the many neighborhoods where you’ll discover lots of great shopping, places to eat, art galleries, music venues, and much more. You can attend events and hear nationally recognized speakers. You’ll run out of time before you run out of things to do.
There’s more to explore. Students participate in a field trip to the Library of Congress in Washington, D.C., organized by the Office of International Programs and Services.
In just a short drive, you can be hiking in the Shenandoah Mountains or walking the boardwalk in either Ocean City, Maryland, or Virginia Beach, Virginia.
Our closest airports are Dulles International Airport and Ronald Reagan National Airport, and Mason is easily accessible by public transportation. Free shuttle buses help you get to the nearest Metro station in Vienna, Virginia, just a short distance from our Fairfax Campus. The Arlington Campus is within walking distance of the Virginia Square-GMU stop on the Orange Line.
Enriching Work Environment.
We will invest in recruiting, retaining, and developing talented and diverse faculty and academic and professional staff. We will create a vibrant campus life in which all members can grow and thrive.
Diversity is one of our core values; everyone is welcome here. Mason was recently named the most diverse university in Virginia by U.S. News & World Report.
We bring together a multitude of people and ideas in everything that we do. Our culture of inclusion, our multidisciplinary approach, and our global perspective makes us more effective educators and scholars.
While at Mason, you’ll be making your own decisions and forming your own view of the world. Engaging with diverse groups of individuals, including students, faculty, and staff, will enrich this experience. You will learn from them, and they will learn from you.
We have a variety of communities here, and you're sure to find a group of people who are like you. The great thing is you'll also be embraced by communities of people who are not like you. At Mason, you'll be in a place where the whole is greater than the sum of its parts.
Interacting with people from a variety of backgrounds will:
•Widen your outlook of the world,
•Show you how to work and collaborate with people of differing views,
•Expose you to new perspectives from people with disparate life experiences, and
•Give you the social skills to interact with all kinds of people.
Diversity also enhances learning and creative thinking by prompting the study of new material and the awareness of fresh viewpoints. The power of many perspectives will boost your capacity to explore original ideas and solutions. Seeing issues in a new way heightens your creativity and problem-solving abilities.
Another benefit: As our nation becomes more diverse, students who learn in a diverse environment will be more competitive in an increasingly global economy. You’ll enhance your critical thinking skills and improve your ability to develop nuanced solutions to real-world problems.
Accessibility @ mason provide information regarding the physical access of all campuses and online accessibility of programs and services. Information for disability related services and resources available to all employee, students, and visitors the entire university include physical access to buildings, parking policies, and emergency evacuation procedures.
We are an open and welcoming community. We partner with public and private organizations in our region and around the world. We proactively engage with our community. We define our success by how many talented students with potential we serve, not how many we leave out.
Social and Cultural Venues.
Our venues bring world-class performances to the community through vibrant concerts and events. Community members are invited to take part in many artistic and cultural offerings at Mason. Spaces are also available to rent for your next event.