Career Center

Accountabilities:

• Overall coordination of student and temporary recruitment, to include coordinating with hiring managers the accurate, timely posting of student and temporary opportunities and the assignment of pay grades/rates. Ensure postings are current with follow up to supervisors regarding timely communications with applicants.
• Accurate and timely communications related to assignment of students, entry and maintenance of student and casual wage payroll related records, including jobs and deductions.
• Accurate and timely completion and/or collection of required forms and information from students and casual employees, (e.g. I9s, tax forms, applications) and ensure compliance with appropriate policies and governing regulations. Ensure compliance with state and federal requirements.
• Ensuring assigned filing systems are organized, accurate, up-to-date and accessible, as appropriate.
• Monitoring hours for compliance such as Paid Family Leave (PFL), Affordable Care Act (ACA) and retirement eligibility for areas of responsibility.
• Supporting benefit administration duties including accurate and timely submission of workers compensation and disability claims and requested information.
• Supporting performance program through release and tracking of probationary/introductory employee evaluations.
• Supporting professional development program administration duties including coordination and scheduling of select programs.
• Coordinates onboarding activities for assigned areas, including completion of background checks.
• Coordinates cyclical communications, for assigned areas, regarding employment policies and processes.
• Proactively develops a current talent pool of casual wage employees to meet immediate needs of departments.
• Provide administrative assistance for program management to include submitting work orders, room reservations, and overseeing event set-up.
• Consistently providing excellent customer service, to include fostering positive relationships with individuals and departments supported by the HR function.
• Manage daily support needs of all visitors to the office by demonstrating attention to detail, organization skills, and exceptional customer service
• Communicate and execute policies, ensuring they are administered fairly and consistently for areas of responsibility.
• Works as a member of a team and provides coverage and assistance as required.

Professional Experience/Qualifications:

• 2-3 years of professional or administrative experience
• Demonstrated ability to maintain careful attention to detail in a fast-paced, dynamic environment is critical to this role
• Strong organizational skills are required
• Ability to take initiative and identify solutions to problems
• Proficiency with MSOffice Word and Excel required
• Ability to demonstrate high degree of integrity and manage and maintain confidentiality
• Ability to work with a sense of urgency to meet deadlines and address competing priorities
• Must possess the ability to be flexible and multi-task in a busy team-oriented environment
• Outstanding written, listening and verbal communication skills
• Demonstrated ability to effectively problem solve and make decisions using sound judgment
• Demonstrated customer-oriented mindset
• Must be capable of working collegially with a diverse group of students, faculty, staff, visitors and business associates on a daily basis

Preferred Qualifications:

• Prior HR experience strongly preferred
• Familiarity with Google Docs/Sheets preferred
• Prior experience using an HRIS or ATS system preferred
• Familiarity with federal and state employment function laws, regulations and policies is helpful

Education:

EEO Statement:

About Colgate University

Colgate University is a highly selective residential liberal arts institution distinguished by academic excellence and interdisciplinary inquiry. Located on a beautiful campus in upstate New York, Colgate takes pride in the active engagement of its students and faculty in local, national, and global communities.

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