La Jolla, California
Springfield, Missouri
DeKalb, Illinois
Washington, D.C.
Chapel Hill, North Carolina
Posted: 15-Mar-23
Location: La Jolla, California
Salary: Open
Internal Number: 121808
UCSD Layoff from Career Appointment: Apply by 03/16/2023 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 03/27/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position will work a hybrid schedule which includes a combination of working both onsite on Campus and remote.
This position will be hired at the BLANK AST 2 or BLANK AST 3 level depending on the experience of the selected candidate.
DESCRIPTION
The UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.
Under general supervision, the incumbent will work as a Department of Psychiatry Human Resources Assistant providing general administrative support to the central Business Offices in the Department of Psychiatry. The administrative assistant supports a fast-paced work environment, and daily responsibilities as needed. Day-to-day business operations include, but not limited to, maintaining and purchasing office supplies, assisting with submitting hiring requests to central offices, coordinating initial visa applications, maintaining and updating telephone directory both for the academic and staff employees on a regular basis, reviewing and auditing NGN communications access billing; updating departmental hiring request forms in PDF format; using various UCSD online products such as UCPath, HHR website, HS Academic Resources Web Portal, Student Career Services TritonLink, MyPayments, Marketplace, Concur etc. for various requests. Maintain databases and generate various reports as required. Perform all the other duties and responsibilities as required.
MINIMUM QUALIFICATIONS
Excellent organizational skills; ability to work on projects with competing deadlines and to establish goals and workload priorities; flexibility in dealing with people and competing demands.
Demonstrated understanding of basic accounting principles. Demonstrated math skills to calculate travel, purchase orders, budgets, etc.
Proficient computer skills using PC and Macintosh, Word, Excel, PowerPoint, Adobe Acrobat, PDF, etc.
Strong interpersonal skills, including tact, diplomacy, and flexibility. Strong written and oral communication skills to communicate ideas and issues clearly, concisely and accurately. Ability to interact effectively with a diversity of people at all levels within the University and externally to promote positive working relationships and to achieve the organization's goals and objectives.
Excellent analytical and problem-solving skills with ability to analyze situations, identify existing or potential problems, recommend solutions, determine and implement procedures to accomplish effective resolution.
Good acumen and solid understanding of personnel policies and procedures pertaining to various personnel actions; proven ability to assist with submitting hiring requests to central offices and proven ability to follow up on requests until completion
Working knowledge of personnel policies and procedures governing staff and student personnel.
Proven ability to assist with coordinating initial visa applications.
Strong problem solving and decision making skills.
Proven organizational skills and track record in helping with maintaining and updating telephone directory both for the academic and staff employees on a regular basis.
Strong oral/written communication skills to communicate and interact with diverse personalities/ groups/ supervisors. Strong interpersonal skills, including diplomacy, tact and flexibility.
Experience in reviewing and auditing communications access billings on a regular basis.
Excellent organizational skills, with accuracy and detail orientation.
Proven ability to assist with coordinating department safety and emergency action plans with supervisors and program directors.
Ability to understand and apply University, campus and Federal policies and regulations.
Skilled in establishing and maintaining detailed record keeping systems.
PREFERRED QUALIFICATIONS
- Working knowledge of UC policies and procedures regarding disbursements, purchasing, p Connections working at University of California San DiegoUC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.More Jobs from This Employerhttps://hrjobs.hrci.org/jobs/18327989/human-resources-assistant-psychiatry-department
