Part-time Human Resources Records Assistant (71150)
Location: Brooklyn, New York
Internal Number: 3993582
Part-time Human Resources Records Assistant (71150)
Location: Brooklyn, NY
Description: The Office of Human Resources at Pratt Institute is seeking a detail-oriented, tech-savvy Part-time Human Resources Records Assistant who will provide support to the Human Resources operation with primary emphasis on the organization, maintenance, and digitization of Human Resources and Benefits records. The successful candidate in this position will be responsible for the implementation of day-to-day records retention processes in compliance with legal requirements and related Pratt policies with the ultimate goal of digitizing all HR Department records. We seek an individual who can maintain confidentiality and professionalism on all matters.
As a top-ranked college with opportunities in art, design, architecture, liberal arts and sciences, and information studies, Pratt offers nearly 50 undergraduate and graduate degree programs. The Institute's impact expands beyond its 25-acre residential campus in Brooklyn to cutting-edge facilities throughout the borough, a landmark building and public gallery in Manhattan, as well as an extension campus, PrattMWP College of Art and Design in Utica, New York. Since its founding in 1887, Pratt has prioritized diversity and inclusion, welcoming students from all walks of life while developing and sustaining pathways to more equitable workplaces and careers.
On a typical day you will:
Organize and maintain electronic and hard copy personnel, benefits and I-9 files with the ultimate goal of digitizing all HR Department records
Prepare personnel files for review by employees, supervisors and other authorized personnel as needed
Serve as a backup receptionist, responding to general phone and in-person inquiries and referring more complicated issues to appropriate HR staff members, greeting visitors to the HR Office, distributing mail, and assisting new/rehire staff and faculty with completion of HR paperwork and use of self-service portals
Perform data entry, word processing, and spreadsheet tasks and develop simple reports from databases and systems when needed
Participate with other HR staff in planning, developing and implementing personnel policies, systems, workflows, and procedures
This position is part-time offering up to 28 hours per week. Position requires in-person presence 2-3 days per week. The hourly range for this position is $27.00 - $29.00 per hour with prorated time off.
Qualifications: Education: A.A. or equivalent degree required; Bachelors degree preferred.
Experience: At least two years relevant experience required including experience/knowledge of scanning and records retention. Knowledge of basic HR principles and/or experience working in higher education preferred. Familiarity with records retention legal requirements is a plus.
Knowledge and Skills: Strong computer skills, including proficiency in MS Office suite of applications; knowledge of scanning software, and facility with the web.
Other: Excellent interpersonal and communication skills and the ability to work well with a diverse employee population are essential. Must demonstrate strong organizational and prioritization skills, attention to detail, understanding of confidentiality, and ability to work independently using discretion and independent judgment.
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Pratt Institute gives the creative leaders of tomorrow the knowledge and experience to make a better world. Since its founding in 1887, Pratt has prioritized diversity and inclusion, welcoming students from all walks of life while developing and sustaining pathways to more equitable workplaces and careers. Today, Pratt and its exceptional faculty pride themselves on being academically excellent as well as adaptable to both in-person and online learning. Pratt students are part of a collaborative, interdisciplinary, research- and inquiry-based education that prepares them for professional and personal success in creative fields and with the goal of contributing to a more just and sustainable world.
Equal Employment Opportunity Statement We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law.Pratt Institute recognizes and values the benefits of a diverse workforce.
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The mission of Pratt Institute is to educate artists and creative professionals to be responsible contributors to society. Pratt seeks to instill in all graduates aesthetic judgment, professional knowledge, collaborative skills, and technical expertise. With a firm grounding in the liberal arts and sciences, a Pratt education blends theory with creative application in preparing graduates to become leaders in their professions. Pratt enrolls a diverse group of highly talented and dedicated students, challenging them to achieve their full potential.