Manager of Human Resources and Academic Affairs (HRAA) Operations
University of Chicago (UC)
Location: Chicago, Illinois
Internal Number: JR20860
Location: Chicago, IL
Manages recruitment and hiring of staff, understands and anticipates labor market trends and their effect on the attraction and retention of staff; develops strategic alliances with targeted-recruitment sources; develops and implements employee orientation program; plans, implements and evaluates in-service programs to assist staff in maintaining or increasing staff competency specific to their assigned responsibilities; advises managers regarding the development of new job descriptions and updates of current job descriptions as needed; identifies long and short term staffing needs; conducts and monitors exit interviews to identify trends; analyzes information to recommend policy and procedure changes.Â Â
Manages PME employee and labor relations efforts; coaches supervisors through progressive corrective action process; ensures fair and consistent treatment of all staff; proactively manages and tracks performance evaluations, probationary reviews and performance improvement plans; keeps current with changing employment and labor laws, as well as contract provisions; resolves conflicts; conducts internal investigations; recommends and implements employee recognition initiatives; participates in hearings and grievances; minimizes exposure and mitigates risk.
Evaluates current HR processes; researches and implements best practices to support efficient and effective processes; interfaces with management to provide awareness and coaching on a wide variety of employment matters; successfully balances support of management initiatives with advocacy for employees; manages and supports the implementation of programs that create a diverse work environment, by recognizing, appreciating, valuing and utilizing the talents and contributions of all staff; ensures fair and consistent interpretation and application of all relevant policies, practices, procedures and union contracts; counsels and informs managers and employees; assists with staff planning; manages HR recordkeeping and audit processes to ensure full compliance with all relevant laws, regulations; supports training efforts, manages and contributes to team projects.
Manages staff career development initiatives as well as participates with staff succession planning. Consults with management to increase and improve coaching and facilitating skills; recommends tools to use for group or individual problem solving; counsels staff and managers on performance management best practices and promotes educational opportunities available within PME and the greater University.
Participates in the recruitment of faculty and OAA members and ensures the timely and accurate processing of faculty appointments and promotions. Advises faculty leaders and staff on policies and procedures relating to other academic appointees, and visitors including, but not limited to Non-Degree Visiting Students, Education Assignments, and postdoctoral appointments. Coordinates, assesses and evaluates programs that support faculty advancement (e.g. onboarding, mentoring, promotion, tenure, reappointment, and leadership development) across career stages and appointment types (i.e. tenure-line, teaching, clinical, etc.) informed by best practices.
In collaboration with the Assistant Dean of HR Academic and Faculty Affairs, manages faculty and leadership development needs and coordinates the design, implementation, assessment, and evaluation of comprehensive programming (e.g. workshops, orientation, seminars, conferences, learning communities, etc.) to address gaps and promote faculty career advancement. Develops measures to analyze and evaluate these programs to ensure continual improvement in their quality.
Manages the annual staff performance management, compensation, merit, and equity review processes.Â Ensures that roles are competitively priced through the use of pay data and salary survey data. Identifies compensation issues/trends and develops recommendations to address them.
Guides staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Develops templates and drafts routine offer letters. Maintains appropriate human resources data and records, solving a range of problems using best practices.
Counsels employees on benefits and compensation. Coordinates with managers and senior colleagues to determine employee compensation. Analyzes data and prepares charts, graphs, and trend lines for management review with a minimal level of guidance.
Performs other related work as needed.
Experience in an academic or healthcare setting.
PHR/ SPHR/ SHRM-CP/ SHRM-SCP.
Technical Skills or Knowledge:
Knowledge of Microsoft Office and HRIS systems.Â
Working knowledge of employment regulations and typical human resources procedures.Â Â
Excellent oral and written communication skills.
Interpersonal and customer service skills.
Work independently and as part of a team.
Work on multiple projects simultaneously, set priorities, and meet deadlines.
Excellent verbal, written communication and presentation skills.
Develop and maintain collaborative relationships with diverse constituencies.Â Â
Working Conditionsâ¯Â â¯
Flexible hybrid office/remote environment.
Occasional extended work hours and some weekend days.
â¯Â Application Documentsâ¯Â
Cover Letter (required)â¯â¯Â
Three Professional References Contact Information (required)Â
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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