HR Data Management Coordinator (Hybrid) - Human Resources
Washington University in St. Louis
Location: UNIVERSITY CITY, Missouri
Internal Number: JR73276
This position provides specialized support in HR data and records management, serving as a primary source of information for their schools and/or departments regarding appointment and payroll policies and procedures. Utilizes Workday to process, troubleshoot, evaluate and support decisions aligned with University policies and data governance standards.
This position is a hybrid work environment (in-person and remote work).
Primary Duties and Responsibilities
Ensures on-time and accurate completion of transactions/data entry in a high volume HCM including, but not limited, to creating leave requests, submitting corrections to pay and vacation balances, processing sign-on bonuses and processing transactions.
Ensures accurate application of academic appointment data to the system as well as various departments which include tenure status, rank, academic track, and named professorships, as needed.
Adheres to university and HR regulatory standards for data management and integrity and validates supporting documentation.Â
Monitors monthly reports including minimum wage (in various states/metro areas), living wage and exempt employeeâ™s salary and works with departments to resolve any issues.
Enters and audits monthly and biweekly payroll documents for accuracy and timeliness, adhering to university deadlines.Â Â Â
Quickly and effectively responds to all departmental questions related to transactions as well as adheres to timeline driven standards.Â
Facilitates problem resolution across HR/Payroll with limited escalations such as system login, system navigation, and transaction status; policy, program and process questions related to Human Capital Management (HCM); compensation, benefits, Leave of Absence (LOA), time entry and payroll data, academic and information.
Assists departments with staff salary and merit planning. Conducts simple analysis and resolves issues.
Serves as a liaison to payroll and other areas of the university by responding to high-volume policy and procedural questions in a timely manner.Â Â Â Â
Adheres to established Service Level Agreements (SLAs) and communicates with Team Lead as issues arise to remain in compliance.
Engages in continual improvement through on-going training. Â Â
Provides back-up support and assistance to the team.
Participates in business process testing and initiatives as appropriate for assigned area of support.
Performs other duties as assigned. Â Â
Workday system experience is strongly preferred.
Two, or more, years of college courses in accounting, business, human resources (policy/procedures/law), and/or computer science.
Experience in Human Capital Management (HCM), payroll, and leaves of absence.
Effective verbal, written and interpersonal communication skills.
Ability to maintain effective focus on customer service as well as the ability to work in a fast-paced environment, easily adapting to fluctuating workloads, deadlines and customer needs.
Demonstrated organizational skills with a high attention to detail, with the ability to work independently or in teams.
Ability to use discretionary judgment with an analytical and critical-thinking mindset.Â
Ability to effectively prioritize time and projects to satisfactory completion. Â
Effective understanding and knowledge of FLSA regulations and employment law understanding, along with the ability to apply applicable rules, regulations, policies, and procedures.
Equivalent of a high school diploma.
Proficiency in Web navigation as well as in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
Two years of experience in a large, complex HR/Payroll Service Center environment.
$22.25 - $34.45 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
If you are unable to use our online application system and would like an accommodation, please emailÂ CandidateQuestions@wustl.eduÂ or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two âœQuick Applyâ options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the âœQuick Applyâ page by clicking âœNextâ at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a LinkedIn feature, which allows you to apply by using your LinkedIn profile to populate some of the job application fields.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.