Stanford Libraries is seeking a full time Human Resources Associate (Human Resources
Administrator) to join our Human Resources team. The Libraries values are rooted in a commitment of mutual respect and the idea that every member of the staff has something to contribute, and that learning is constant. We seek a team member who is ready to share their skills and perspectives and collaborate with colleagues across the organization.
About Stanford Libraries:
Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling the teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace, and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.
As an integral member of Stanford Library HR team, provide human resources program support to Stanford Library staff, managers, and contingents, to include planning, processing, implementation, auditing and reporting to meet established deadlines. Act as a first point of contact for human resources inquiries and serve as a resource on policies, procedures, and practices.
Manage the vacancy to hire process for assigned service areas. Facilitate the recruitment process by providing advice to hiring officers on job postings.
Partner with Hiring Managers on selecting and developing job descriptions, creating a search plan to include background checks, placing advertisements, diversity outreach for good recruitment and selection practices, and identifying recruitment strategies for difficult to recruit positions and posting jobs. Meet with candidates as necessary.
Responsible for the contingent hire policy and process to assist managers in determining appropriate salary placement.
Manage the request to hire process for Regular Staff, Students, Temporary and Casual workers.
May conduct analysis to determine salary inequities and provide recommendations to the manager/director.
Provide first line HR support to Stanford Libraries Staff, Managers and Contingents, problem-solving issues e.g., pay, time, and leave, policy interpretation.
Develop and maintain HR operations workflows, streamlining processes, forms creation and maintenance; make recommendations; write documentation. Maintain the Stanford Libraries HR consul site.
Responsible for explaining applicable workers' compensation, disability, leave policies and procedures. Manage appropriate documentation and generate related correspondence. May update reports to track leaves and maintain HRIS records. Assist HR Manager with workplace accommodation and restrictions process.
Coordination of the annual performance appraisal and salary planning processes. Gather data and/or generate reports to support the performance appraisal and annual salary planning processes to include 9/1 salary implementation.
Interpret human resources policies
Perform/coordinate training as appropriate e.g., time and leave, workers comp, presentations of annual performance appraisal process.
Manage the calendar and coordinate access for the Libraries Lactation rooms. Update guidelines for use.
Oversight and maintenance of personnel and human resources related files.
Manage onboarding and exit processes; conduct exit interviews for assigned areas.
Supervise and direct the work of HR contingent(s) staff.
Support and/or implement compliance programs including Sexual Harassment Compliance; Mandated Reporter Compliance; I-9 Compliance; Patent Agreements.
Conduct research in support of workplace investigations as necessary.
Create, maintain, and ensure the accuracy of content for HR internal communications.
Implement/perform HRIS data management activities, including PeopleSoft transactions for assigned service areas. Monitor personnel actions through reporting to ensure data integrity and compliance, and research and resolve pay issues. Develop and maintain a variety of reports and queries. Analyze and monitor data to recommend and implement process improvements.
Provide backup support as necessary for other HR team members
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Education & Experience:
Associate degree and four years of relevant experience, or a combination of education and relevant experience.
Knowledge, Skills, and Abilities:
Demonstrated experience applying and interpreting human resources policies and procedures.
Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
Ability to work independently, consistently follow through with projects and assignments, and meet deadlines.
Excellent oral and written communication skills to independently draft effective correspondence and documentation.
Demonstrated strong and effective interpersonal and customer service skills.
Strong analytical, critical thinking and problem-solving skills.
Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
Must be skilled in human resource management systems, such as PeopleSoft and time/leave systems. Experience using email and internet.
Other Relevant Experience May Include:
Experience developing and implementing training programs and presentations
Experience supervising staff
Certifications and Licenses:
Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
Rarely kneel/crawl, operate foot and/or hand controls.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Travel on campus to schools/units, out of town.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching, and clinical missions.
We believe Stanford's future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.
Why Stanford is for You:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities. We provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
The expected pay range for this position is $77,000 to $89,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?