Springfield, Missouri
DeKalb, Illinois
Washington, D.C.
Posted: 27-Jan-23
Location: Baltimore, Maryland
Salary: Open
Internal Number: 107512-en_US
The Department of Molecular and Comparative Pathobiology (MCP) and Research Animal Resources (RAR) are seeking a Sr. HR Coordinator to provide a wide range of human resources support and consulting services to department managers, supervisors, staff (including BU) and administration covering the following: recruitment and employment; salary administration and analysis; employee relations (including grievance resolution, disciplinary action, termination); training and education; information management; Performance management, benefits interpretation, personnel records management, payroll responsibilities, HR policy interpretation, as well as, information dissemination.
Molecular and Comparative Pathobiology (MCP), a basic science department within the School of Medicine, provides leadership in biomedical research on animal models of human disease. Department faculty conduct translational research using animal models of AIDS, cancer, degenerative CNS disease, cardiovascular disease, and infectious diseases with an annual budget of $10+ million, primarily funded by sponsored projects. It supports 20 full and part-time faculty, 20+ postdoctoral fellows, graduate students, and a research and administrative staff of 20. Research Animal Resources is the largest service center at JHU and is overseen by the JHU Office of the Vice Provost for Research. RAR serves as the Johns Hopkins central support service for animal procurement, housing, clinical care, and veterinary research support. RAR has an annual budget of $15 million funded by service fees, a technical and administrative staff of 40+, and a unionized animal care staff of 65. MCP and RAR are closely linked with all RAR faculty and fellows appointed in MCP.
Specific Duties & Responsibilities
General HR Consultation
- Provide consultation to faculty, staff, students, and management on HR issues including personnel practices and University policy, employee relations, compensation, training, recruitment, and benefits.
- Provide advice related to HR programs available with JHU, such as mediation, FASAP, Worklife, etc.
- Facilitate employee engagement for both MCP and RAR through the development of department actions plans based on results from the university wide Gallup Survey.
- Coordinate with HR Central, Payroll Shared Services, and the Benefits Office, to act as liaison with all new and existing employees.
Employment
- Works with managers to initiate the request paperwork for a position.
- Submits all positions in the NEXUS system and follows up as needed. Tracks the process through all steps until posted for applicants to apply.
- Develops requisitions in SuccessFactors.
- Assists in the employment process by interviewing candidates as HR rep in the department. Partnering with Central recruiting to ensure the correct process is followed in the offer process.
- Coordinates with the MCP Department Director and Administrator to complete HR documents for all new faculty, including completion of faculty payment forms, I-9 employment authorization, SIS record, creation and issue of JHED ID/email access and hiring new faculty into payroll.
- Makes sure new employees onboarded and in SAP correctly.
Time Management
- The coordinator will be responsible for working closely with Human Resources to ensure that appropriate policies and procedures are followed, including the adherence to state and federal laws regarding FMLA, and other labor laws.
- Responsible for coordinating initial departmental efforts related to faculty and staff that require Family Medical Leave (FMLA) and Short-Term Disability (STD Parental leave and Birth Recovery Leave). Will work with divisional administration, supervisors, and SOM and JHHS HR representatives on submission of paperwork related to this area.
- Handles KRONOS approval for the department for all JHH and JHHS staff (560 employees).
- Assists Administrator and divisional leadership in developing departmental/divisional policies and procedures that comply with those of the SOM.
- Reviews and monitors the access of employee and process ZSRs as appropriate to ensure employee has network and system access.
- Track and sends reminders for flu and Covid compliance.
Employee Relations
- Assist in gathering sensitive information for the grievance process, disciplinary action, and other personnel matters.
- Assist with initial exit interviews for those employees terminating or transferring, signing of original time record, retrieval of badges and keys, answering questions relating to final paycheck, etc.
- Assist with attendance issues and other Employee Relation actions.
- Handles introductory period employees by checking in on their progress, advising next steps, and working with HR manager if termination is necessary. Handles introductory terminations with employees direct supervisor at direction of Department Administrator.
- Assist in facilitation of team building events.
Payroll/Compensation
- Coordinates annual merit review and introductory review process and notifies divisional management. Uses SOM guidelines to determine merit increases; communicates changes to staff.
- Assist with initiating annual merit increases.
- Partners with the business office, faculty office and post doc office to ensure the correct documentation is received.
- Oversees the payroll process for transactional submissions.
- Prepare/initiate/process all ISR's, including, hiring new employees, salary changes, personal data changes, position attribute changes, position create LOA and complex bonus transactions.
- Processes Over Time and other payment supplements.
- Manage casual employees timesheets and time entry in CATS
- Initiate all payroll and supplemental payments for adjunct teaching faculty.
- Process off-cycle payroll requests.
- Resolve payroll discrepancies.
- Verify necessary paperwork has been received from new faculty, staff, and post-docs, and assist with I9 as necessary under the SOM established procedures.
- Provide support for visa and work authorizations as needed.
- Assist with staff reclassifications and equity adjustments.
Performance Management
- Primary person responsible for the My performance initiative for MCP and RAR. This includes tracking review, goals, and checkpoint inputs.
- Assist in the facilitation of open sessions to re-educate on the new program.
- Reviews goals with managers and supervisors to ensure they have substance and meet the SMART definition.
Data Management
- Establish and maintain individual staff, personnel records.
- Maintain information for faculty, staff, and postdocs in electronic personnel files.
Other
- Perform JHED administration functions for new hires, contractors and current JHED ID holders.
- Generate Analysis reports to track information, review salary equity, develop organization charts, etc.
Special Knowledge, Skills & Abilities
- Strong working knowledge of employment laws (including FLSA, FMLA) and human resource practices, including recruitment procedures, compensation practices, personnel reporting and record keeping as well as employee relations.
- Strong oral and written communication skills and ability to interact effectively with diverse clientele at all levels of an organization.
- Demonstrated excellent customer service skills.
- Ability to work independently and exercise independent judgment, while interacting collaboratively as part of a team.
- Ability to develop and maintain databases to organize and store information.
- Ability to maintain a high level of confidentiality and discretion.
- Ability to manage multiple projects and to prioritize workload.
- Demonstrated proficiency in windows-based software applications including Microsoft Office; prefer knowledge of SAP.
Minimum Qualifications
- Bachelor's Degree in Human Resources, Business Administration, or other related field.
- Three years related experience.
- Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Experience with electronic data management systems.
- Prior JHU experience, or experience in higher education is a plus.
- Experience with SAP or other enterprise resource software is a plus.
- Experience with bargaining unit relations.
- Working knowledge of immigration regulations.
Classified Title: Sr. HR Coordinator
Role/Level/Range: ATP/03/PB
Starting Salary Range: $44,850-$61,600-$78,360 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: M-F 8:30-5
Exempt Status: Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Admin Research Animal Resources
Personnel area: School of Medicine
Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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