GENERAL PURPOSE: Under the direction of the Human Resources Associate Director, assists with the administrative tasks of the Human Resources department to include Associated Students' full- and part-time recruitment, onboarding, employee relations, confidential records retention, reporting of statistical data to support student success, internship opportunities and various other human resources functions.
ESSENTIAL DUTIES & RESPONSIBILITIES
Under the direction of the Human Resources Associate Director, coordinates the recruitment of part-time student hiring process with hiring supervisors to include job postings, application distribution, correspondence with applicants and background screenings
Assists with full-time job recruitment postings, including correspondence, documentation retention, creation of recruitment panel materials and interview scheduling
Maintains confidential employee personnel records including HRIS
Assists with the tracking of full-time staff end of introductory periods
Assists with the tracking of full-time staff performance evaluations
Assists with the data entry and tracking of 360 feedback process
Supports the Human Resources Associate Director in the creation, implementation and administration of the HR Student Success Program including learning outcomes, online surveys, comparative statistical data, student training tracking and supervisor training
Assists in the coordination of internship opportunities between A.S. departments and University departments
Assists in the planning, coordination and execution of A.S. staff events; including room reservations, catering, vendor coordination and set-up
Assists with Newsletter: coordinating articles, reviews/writes
Updates A.S. Professional Development & Employee Relations calendar annually and periodically as needed
Updates, maintains and distributes staff databases and contact lists including the A.S. Personnel Directory and SDSU Directory
Performs other human resources related duties, responsibilities and projects as assigned
Works with Aztec Student Union and/or Viejas Arena to reserve meeting rooms as needed
Assists in booking travel and completing necessary travel forms as needed and when back up is needed
Processes monthly Purchase Card (credit card) statements for Business Services staff
Utilizes Google Email and Calendar
Creates reports/presentations utilizing Windows 10, Microsoft Excel, Word and PowerPoint as required/needed
Composes memorandums/letters as needed
Delivers documents to University departments as well as other A.S. departments
Works with Accounting department to ensure all Business Services fixed assets are maintained and controlled
Supports Associate Director of Business Operations in benefits administration, particularly during open enrollment.
Customer Service and Collaboration
Ensures excellent customer service is provided to applicants, candidates and new hires at all times
Establishes and maintains positive working relationships with department Payroll Liaisons
Establishes and maintains positive working relationships with various A.S. departments, University departments and outside vendors
Responds to general human resources questions from employees, students, applicants, and various outside vendors
Ensures all operations are conducted with safety of staff and customers as first priority, and in accordance with the Injury and Illness Prevention Plan and other safety policies
Adheres to Associated Students' Code of Safe Practices
Reports accidents to supervisor and reviews changes required to avoid reoccurrence Ensures completion proper documentation is completed for each accident (employee and/or non-employee) and forwards to supervisor
Reports maintenance problems and/or broken and unsafe equipment to the appropriate party immediately
Minimum & Preferred Requirements
Four-year degree in a job-related field from an accredited college or university required with preferred major coursework in human resources, business administration, or public administration
One year of experience in general office/clerical work required, two-three years preferred
Must complete Computer Security Awareness training within 30 days of hire
Must complete Gender Awareness Training within 30 days of hire
Must complete Anti-Harassment Training within 30 days of hire
Must be able to work with confidential items and understand the importance of confidentiality in project work
Must be capable of maintaining positive working relationships with staff and customers
Must be able to exercise tact and exhibit sound professional judgment
Strong organizational skills required. Must be able to follow oral and written directions and follow projects through to completion
Must be professional and courteous at all times
Must be able to work well with different work styles
Must be able to work efficiently and show initiative
Must be able to work independently and on multiple projects at once
KNOWLEDGE, SKILLS & ABILITIES
Excellent interpersonal skills; ability to relate and communicate effectively with a diverse population of students, staff, faculty, colleagues and guests
Must have strong English language skills and the ability to read, write and verbally communicate at a level appropriate to the duties of the position
Ability to operate a computer, proficiency with Microsoft Office Suite (i.e. Word, Excel, PowerPoint) and ability to learn and utilize new software programs
Ability to gather and organize data, draw logical conclusions and discern implications
Well organized, ability to effectively multi-task, ability to prioritize work, problem solve, make decisions and meet scheduled deadlines under pressure
Ability to maintain high level of confidentiality
Ability to handle multiple tasks simultaneously
Starting range: $21.79 - $24.04 per hour
SCHEDULE & WORKING CONDITIONS
This is a regular, full-time position with expected hours of Monday through Friday, 8 a.m. to 4:30 p.m.
WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
General office environment. Work is generally sedentary in nature, but may require standing and walking around campus. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires the individual to spend long hours sitting and using office equipment and computers. This person will also spend time filing and have to do some lifting of supplies and materials from time to time, including banker boxes and files.
Inside the Organization:
Reports to the Human Resources Associate Director
Works closely and collaborates with Risk Management Coordinator
Gives daily direction to Human Resources Student Assistant(s)
Works closely with HR Team including Associate Executive Director, Payroll Manager, Payroll Technician and Payroll Assistant
Interacts with Office Supervisors/Payroll Liaisons
Interacts with A.S. Management and Hiring Supervisors
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered this position with Associated Students. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Associated Students employees who apply for the position.
Founded in 1897, San Diego State University is a public institution of higher education located in southern California. SDSU is the oldest and largest university in San Diego and the third largest in the state. SDSU continues to gain recognition as a leader in higher education.Join SDSU and make a difference through meaningful work that contributes to knowledge and provides rich opportunities for students. The dynamic synergy between SDSU and the San Diego region furthers SDSU's excellence and global impact. Every member of our team can proudly proclaim, "I Am SDSU."In addition to SDSU, three not-for-profit auxiliary employers operate to provide services for the University. The SDSU Research Foundation furthers the educational, research and community service mission of SDSU. Aztec Shops provides a diverse portfolio of products and services including operation of the SDSU Bookstore, SDSU Dining, and management of commercial and real estate properties surrounding the campus. Associated Students of SDSU is a student-directed organization that manages programs and facilities enjoyed by students, faculty, staff, and the community-at-large.