Career Center

University of California Irvine

Assistant Director, Human Resources


Updated: Jan 19, 2023
Location: Irvine-Campus
Job Type:
Department: DFA Support Services



Job Opening ID: 48159

Reports To: Human Resources Business Partner

Working Title: Assistant Director, Human Resources

Department: DFA Support Services

Bargaining Unit: 99

FLSA: Exempt

Payroll Job Code: 000624

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: M-F, 8am-5pm (Hybrid Schedule)

Employee Class: Career

Position Summary:

The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI's brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providers-striving to make it as easy as possible for people to get the services they need, when they need them. The Support Services department of DFA works to create greater efficiency, effectiveness, engagement, compliance, and potential cost savings to the division while implementing process improvements and optimization of resources across the functional areas of Human Resources, Emergency Management, Business Services, Risk Services, and Transportation and Distribution Services.

Under the general guidance of the HR Business Partner, manages DFA's divisional HR operations and staff primarily responsible for administering personnel policies, programs, procedures, and compliance across the diverse unit of professional, technical, and administrative staff, both non-represented and represented, of approximately 800, including 5 separate unions. Is a consultative resource to the division on HR practices, policies, processes, programs and people-related solutions, including employee and labor relation matters. Receives assignments in the form of objectives and determines how to use HR resources to meet schedules and goals. Performs the role as the Campus Personnel Officer (CPO) for DFA including overseeing HR operations, HR system transactions, as well as serving as the key interface for labor relations matters. Reviews and collaborates with the DFA HR Business Partner (HRBP) and divisional leadership on recommendations and appropriate implementation for HR programs across the division. Provides guidance to subordinates to achieve goals in accordance with established policies and encourages continuous improvement to optimize both employee and leadership experience, as well as outcomes. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules, as well as risk of operational and legal compliance and impact on employee morale.

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$95,300.00 - $185,500.00 (annual).

Department Website:

https://dfa.uci.edu/support-services/index.php

Required:

7 or more years of HR generalist experience or a combination of 7 years in multiple HR disciplines, which must include 3 or more years of labor relations experience.

Bachelor's degree in Human Resources, Organizational Leadership, Business, Industrial/Organizational Psychology or related area and / or equivalent experience / training.

Advanced experience cultivating a team-based work environment with skill to work independently, effectively juggle priorities, and make decisions with ongoing changes and interruptions. Skill to analyze situations and data, define problems and trends, form objective conclusions, and make recommendations and alternative solutions. Strong communication skills with a diversity of communication styles; including verbal and written presentations to explain policies, procedures, practices, and decisions to various audience levels. (Bilingual Spanish preferred). Ability to make decisions regarding hiring, evaluating, and developing subordinates, as well as skills to coach other leaders of same. Strong management skills that include collaboration, coaching and developing staff and ability to build collaborative relationships across staff, leadership, centralized HR colleagues, as well as union representatives and other internal and external stakeholders. Ability to maintain high level of confidentiality and establish credibility, trust, and influence with all levels across the division. Broad knowledge of multiple HR disciplines and best practices, including compensation, recruitment, employee/labor relations, performance management, absence management as well as federal and state employment laws and regulations within a university/higher education setting or similarly complex organization. Advanced experience managing employee and labor relations matters with both non-represented and represented workforce. Demonstrated ability to handle extremely difficult or volatile situations / individuals effectively, including deployment of conflict resolution techniques. Strong analytical and technical skills to prepare HR-related reports and meaningful analytics.

Preferred:

HRCI (SPHR) or SHRM (SHRM-SCP) certification preferred.

Thorough understanding of the unit goals and ability to determine the best way of achieving unit goals. Broad knowledge of organizational change management principles, and ability to both manage, and help others manage ambiguity. Specific knowledge and experience working with collective bargaining agreements with unions represented across DFA (AFSCME, K9, FUPOA, TX, CX). Direct knowledge of specific HR functions, workflow, and operations using UCPath systems.

Special Conditions Required:

Availability outside regular office hours for emergencies and urgencies Must have a valid CA driver's license and participate in the DMV Pull-notice program Must comply with UC Vaccine Policy Weekly hybrid schedule of both on-site and remote work days.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
  
• Legal Right to work in the United States
  
• Vaccination Policies
  
• Smoking and Tobacco Policy
  
• Drug Free Environment
  

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
  
• E-Verify
  
• Pre-Placement Health Evaluation
  

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php.

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.
Job Opening ID: 48159Reports To: Human Resources Business PartnerWorking Title: Assistant Director, Human ResourcesDepartment: DFA Support ServicesBargaining Unit: 99FLSA: ExemptPayroll Job Code: 000624Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: M-F, 8am-5pm (Hybrid Schedule)Employee Class: Career Position Summary: The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI's brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providers-striving to make it as easy as possible for people to get the services they need, when they need them. The Support Services department of DFA works to create greater efficiency, effectiveness, engagement, compliance, and potential cost savings to the division while implementing process improvements and optimization of resources across the functional areas of Human Resources, Emergency Management, Business Services, Risk Services, and Transportation and Distribution Services. Under the general guidance of the HR Business Partner, manages DFA's divisional HR operations and staff primarily responsible for administering personnel policies, programs, procedures, and compliance across the diverse unit of professional, technical, and administrative staff, both non-represented and represented, of approximately 800, including 5 separate unions. Is a consultative resource to the division on HR practices, policies, processes, programs and people-related solutions, including employee and labor relation matters. Receives assignments in the form of objectives and determines how to use HR resources to meet schedules and goals. Performs the role as the Campus Personnel Officer (CPO) for DFA including overseeing HR operations, HR system transactions, as well as serving as the key interface for labor relations matters. Reviews and collaborates with the DFA HR Business Partner (HRBP) and divisional leadership on recommendations and appropriate implementation for HR programs across the division. Provides guidance to subordinates to achieve goals in accordance with established policies and encourages continuous improvement to optimize both employee and leadership experience, as well as outcomes. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules, as well as risk of operational and legal compliance and impact on employee morale. Total Compensation:
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.$95,300.00 - $185,500.00 (annual). Department Website: https://dfa.uci.edu/support-services/index.php Required: 7 or more years of HR generalist experience or a combination of 7 years in multiple HR disciplines, which must include 3 or more years of labor relations experience.Bachelor's degree in Human Resources, Organizational Leadership, Business, Industrial/Organizational Psychology or related area and / or equivalent experience / training.Advanced experience cultivating a team-based work environment with skill to work independently, effectively juggle priorities, and make decisions with ongoing changes and interruptions. Skill to analyze situations and data, define problems and trends, form objective conclusions, and make recommendations and alternative solutions. Strong communication skills with a diversity of communication styles; including verbal and written presentations to explain policies, procedures, practices, and decisions to various audience levels. (Bilingual Spanish preferred). Ability to make decisions regarding hiring, evaluating, and developing subordinates, as well as skills to coach other leaders of same. Strong management skills that include collaboration, coaching and developing staff and ability to build collaborative relationships across staff, leadership, centralized HR colleagues, as well as union representatives and other internal and external stakeholders. Ability to maintain high level of confidentiality and establish credibility, trust, and influence with all levels across the division. Broad knowledge of multiple HR disciplines and best practices, including compensation, recruitment, employee/labor relations, performance management, absence management as well as federal and state employment laws and regulations within a university/higher education setting or similarly complex organization. Advanced experience managing employee and labor relations matters with both non-represented and represented workforce. Demonstrated ability to handle extremely difficult or volatile situations / individuals effectively, including deployment of conflict resolution techniques. Strong analytical and technical skills to prepare HR-related reports and meaningful analytics. Preferred: HRCI (SPHR) or SHRM (SHRM-SCP) certification preferred.Thorough understanding of the unit goals and ability to determine the best way of achieving unit goals. Broad knowledge of organizational change management principles, and ability to both manage, and help others manage ambiguity. Specific knowledge and experience working with collective bargaining agreements with unions represented across DFA (AFSCME, K9, FUPOA, TX, CX). Direct knowledge of specific HR functions, workflow, and operations using UCPath systems. Special Conditions Required: Availability outside regular office hours for emergencies and urgencies Must have a valid CA driver's license and participate in the DMV Pull-notice program Must comply with UC Vaccine Policy Weekly hybrid schedule of both on-site and remote work days. Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:Background Check and Live ScanLegal Right to work in the United StatesVaccination PoliciesSmoking and Tobacco PolicyDrug Free EnvironmentThe following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.California Child Abuse and Neglect Reporting ActE-VerifyPre-Placement Health EvaluationDetails of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php.

Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

To apply, visit https://careersucirvine.ttcportals.com/jobs/11849763-assistant-director-human-resources





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