Madera, California
Glasgow, Kentucky
New London, Connecticut
Bowling Green, Kentucky
Cincinnati, Ohio
Owensboro, Kentucky
Chapel Hill, North Carolina
Cold Spring Harbor, New York
Posted: 12-Jan-23
Location: Stephenville, Texas
Type: Full-time
Salary: Open
Internal Number: R-058076
Job Summary
Under general supervision, the Data Specialist provides data management support to ensure accurate and timely processing of human resources related information within Workday. Responsible for improving data entry quality results by completing audits, identifying trends, and determines system improvements along with enforcing data entry policies and procedures. Ensures compliance with applicable federal, state, system, and Tarleton regulations. The Employee Services office is open Monday-Friday from 8:00 a.m. - 5:00 p.m.  Work hours may vary during peak season. This position is Hybrid with remote and office work options available after successful completion of training period. Expectation of three in-office days. No visa sponsorship is available for this role
Essential Responsibilities
Position Management:
Develops, documents, and implements standard operating procedures that allow for the accurate collection, review, and timely processing of human resources related data within Workday, to include, but not limited to: data change requests, job information changes, and status/classification changes.
Analyzes and ensures proper processing of requests for new and existing positions and personnel, achieving best possible resolution by working closely with respective constituents such as Payroll, Compensation, Benefits, etc.
Responsible for handling complex requests that may be confidential and/or sensitive in nature; escalates cases to immediate supervisor as deemed necessary. Leverages strong working knowledge to resolve data entry work that is more complex, sensitive and/or confidential in nature.
Implements procedures related to the secure and efficient handling and sharing of data.
Ensures technical familiarity with internal systems to navigate efficiently and is responsible for high quality and correctness of processed information.
Provides and maintains Workday related security roles.
Leverages data entry expertise and performs corrections to existing data sets.
Continuously improves and helps implement new processes in addition to managing existing policies and procedures.
Supports less-experienced members of the team in familiarizing with processes and work procedures.
Compensation:
Assists with administering compensation related human resources programs to include market and internal equity adjustments, compression analysis, and organizational development.
Ensures adherence with compensation strategy and tools; job descriptions, job evaluations, salary administration, compensation philosophy, policy and administrative procedures, incentive plans, and compensation surveys.
May interpret and apply Fair Labor Standards Act criteria in analysis of positions.
May conduct salary surveys and job analyses to determine proper classification and recommends the appropriate job title, salary range, and Fair Labor Standards Act exemption status of new and existing positions.
May participate in external salary surveys conducted by other universities or organizations. Maintains salary survey files.
Human Resources:
Effectively provides superior customer service to all customers.
Prepares monthly metrics to support department/university initiatives and project deliverables. Compiles and analyzes information using existing reports and respective databases.
Provides informal assistance such as technical guidance, and/or training to coworkers.
Understands how to navigate internal systems with specialty access that grants ability to see, access, and resolve issues to existing data for employees across the enterprise.
Receives, delegates, and manages mass/bulk load requests, projects, and process improvement projects.
Works to refine, continuously improve and help implement new processes in addition to managing existing policies and procedures.
Supports less-experienced members of the team in familiarizing with processes and work procedures.
Assists in planning, developing, revising, and implementing human resources policies, procedures, and forms. Advises on issues, rules, policies, and regulations related to compensation and human resources management. Conduct audits of compensation and human resources activities to ensure compliance with policies and procedures.
Provides complex and detailed information necessary for daily office operations
Researches and resolves routine issues in connection with assigned job duties.
Receives, sorts, and organizes data as appropriate.
Maintains accurate employment files and ensures compliance with applicable laws and regulations.
Facilitates the development of filing systems, retention, and disposal schedules. Ensures compliance with Records Retention requirements.
Assists in the new employee onboarding and separation processing.
Assists customers with Tier 1 and Tier 2 level HR-related questions.
May provide front desk coverage and support.
May provide administrative support to include preparation of travel requests, submission of work orders, office inventory and office supply orders.
Performs other related duties as assigned.
This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.
Education and Experience
Bachelorâ™s Degree. Equivalent combination of relevant education and experience may be substituted as appropriate.Â
Two years of related experience with a preferred focus on data analysis, data visualization, and data modeling.Â
Proficiency with database, spreadsheet and word processing programs. Analytical and report writing skills. Oral, written and presentation communication skills.
Knowledge, Skills and Abilities
Communication Skills
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
Ability to write routine reports and correspondence.
Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
Ability to effectively present information to an internal department and/or large groups of employees.
Team-oriented individual with strong leadership ability.
Ability to communicate effectively with diverse populations both verbally and in writing.
Strong interpersonal skills and the ability to develop and maintain effective working relationships.
Ability to work independently and collaboratively as part of multiple teams.
Ability to promote a diverse and inclusive work environment.
Knowledge of safety and security precautions appropriate to work performed.
Knowledge of Microsoft Office applications.
Financial Knowledge
Requires knowledge of financial terms and principles.
Ability to calculate intermediate figures such as percentages, discounts, and commissions.
Conducts basic financial analysis.
Reasoning Ability
Ability to understand and carry out general instructions in standard situations.
Ability to solve problems in standard situations.
Ability to deduce cause and effect relationships.
Requires basic analytical skills.
Strong analytical, organizational, and problem-solving skills.
Ability to deal with sensitive information in a confidential manner.
Ability to multi-task and work cooperatively with others.
Other Skills and Abilities
Intermediate skills with Microsoft Office Suite.
Demonstrates team and customer service orientation.
Ability to proficiently utilize technology applications.
Must be able to manage and delegate general instructions in escalated and high visibility, sensitive and/or confidential situations.
Team-oriented individual with strong leadership ability.
Ability to communicate effectively with diverse populations both verbally and in writing.
Strong interpersonal skills and the ability to develop and maintain effective working relationships.Ability to work independently and collaboratively as part of multiple teams.
Ability to promote a diverse and inclusive work environment.
Knowledge of safety and security precautions appropriate to work performed.
Knowledge of Workday or other HRIS systems or ability to learn new programs.
Salary:
Commensurate with Experience
Tarleton State University offers competitive wages, fully covered employee health insurance, comprehensive dental, vision, and life insurance options are also available. Benefits also include paid vacation, paid sick leave, holiday pay, retirement plan, longevity pay and more.
The target base annual salary is $48,120 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position.
Qualified candidates are encouraged to submit a completed application for consideration.
â‹Documents required:
â‹Completed online application
Cover letter
Resume/CV
Three professional references with complete contact information
