Full-Time Human Resources/Payroll Assistant - Roxbury Community College
Roxbury Community College
Location: Roxbury, Massachusetts
Internal Number: 157337
Location: Roxbury, MA Category: Staff Posted On: Fri Dec 23 2022 Job Description:
Roxbury Community College is seeking a knowledgeable and collaborative Human Resources (HR) Payroll Assistant who is primarily responsible for the accuracy of payroll for full-time, part-time, work-study, and adjunct faculty employees. This includes data entry, verifying data entering by employee in Self Service Time and Attendance (SSTA), working with the Payroll Manager and the Comptroller's Office to accurately calculate and implement annual salary increases for faculty and professional staff according to the collective bargaining agreements, and provide exceptional customer service. The HR/Payroll Assistant will also be responsible for some HR activities in the office. This includes providing lead oversight and coordination for annual celebratory events, such as Service Recognition Awards, Holiday Celebration and new events to be determined. It also includes acting as backup for Human Resources support services as needed. This position will be assigned other duties as requested by the Payroll Manager and the Executive Director of HR. The position has extensive contact with employees, Human Resources, Finance, and Departmental Supervisors and Managers. The HR/Payroll Assistant must establish and maintain harmonious working relationships with others by communicating effectively, succinctly and tactfully. The position will also have contact with other State Agencies, State Departments, and outside benefits vendors.
Essential Duties and Responsibilities:
Enter/update data in the state payroll system (HR/CMS) including tax withholdings, benefits deductions, direct deposit, and other information as needed work with Payroll Manager to process and check payroll information for promotions, transfers, terminations, and new hires.
Enter accounting information into Labor Cost Management (LCM) to ensure the correct accounts are charged.
Verify accuracy of payroll using reports through HC/CMS, the Warehouse, and Mobius report viewer.
Enter timesheets and other payments such as deliverable-based payment, and retroactive payments into HR/CMS, as needed.
Calculate and request manual checks to correct payroll errors.
Initiate Stop Payment on checks as needed.
Complete unemployment, social security, and employment verifications.
Respond to employee inquiries and requests regarding various payroll matters including training them on the use of SSTA.
Serves as the primary payroll contact in the absence of the Payroll Manager.
Maintain all active and terminated employee payroll files.
Work closely with all departments to ensure accuracy of payroll information.
Work with Payroll Manager to process and reconcile adjunct faculty payrolls each semester.
Prepare reports as requested
Assist in Human Resource functions as needed.
Perform other duties as assigned.
Associate's Degree in Business Administration, Human Resources, or equivalent experience in related fields.
At least two (2) years of payroll or accounting experience.
Proficient in Excel and Knowledge of Access software programs.
Knowledge of Federal and Massachusetts State laws, rules and regulations governing payroll.
Knowledge of the practices and principles of payroll, including terminology.
Ability to analyze and determine the applicability of payroll data, to draw conclusions and to make appropriate recommendations.
Ability to meet critical deadlines.
Ability to exercise sound independent judgment.
Ability to exercise discretion in handling confidential information.
Ability to perform mathematical calculations using formulas to solve payroll problems.
Ability to maintain accurate records.
Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence.
Ability to work independently and in a team setting.
Knowledge of HR/CMS, Peoplesoft or other payroll software.
Experience interpreting and understanding complex collective bargaining agreements/union contracts
Bilingual fluency - English/Spanish.
Experience working with and supporting a culturally diverse population.
Salary Range: Salary commensurate with academic background and experience. Employees of Roxbury Community College are considered employees of the Commonwealth of Massachusetts and receive benefits that include:
High quality and affordable health insurance through the Commonwealth's Group Insurance Commission (GIC)
Reasonable Dental and Vision Plans
Flexible Spending Account and Dependent Care Assistance programs
Low cost basic and optional life insurance
Retirement Savings: State Employees' Pension or Optional Retirement Program (ORP) and Deferred Compensation 457(b) plan or 403(b).
12 paid holidays per year and competitive Sick, Vacation and Personal Time
Tuition Benefit for employees and dependents at state colleges and universities
Short-Term Disability and Extended Illness program participation options
Professional Development and Continuing Education opportunities
Qualified Employer for Public Service Student Loan Forgiveness Program
Cell Phone Bill Discounts with Verizon and T-Mobile Cell Phone Carriers
Access to the Commonwealth's Mass4You, employee assistance program
Free employee parking
Public Transportation is available to the College via the MBTA Orange Line Roxbury Crossing Station which is an eight-minute walk to the campus.
Location: Roxbury campus. This position will be eligible for a maximum of two days of telework in accordance with the College's telework policy.
Hours: 37.5 hours per week, Monday thru Friday, 9:00am-5:00pm
Expected start date: January 2023
Application Deadline: Open until filled
The College will not sponsor applicants for work visas
COVD VACCINATION REQUIREMENT:
Candidates for employment should be aware that all Roxbury Community College students, faculty and staff are required to be fully vaccinated by January, 2022. Accordingly, initial employment is dependent upon receipt and verification of full vaccination status records; details of how to fulfill vaccine record verification requirements will be provided during the hire and onboarding process.
The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act requires all institutes of higher education to disclose campus policy statements and crime statistics. Our annual report is available at www.rcc.mass.edu/clery.
Roxbury Community College is an urban, public, 2-year College serving a diverse community including people of color, recent immigrants and nontraditional populations. The College mission is to facilitate student success in achieving educational goals through the delivery of high quality transfer and career programs. RCC strives to honor traditional commitments, and to be responsive to new challenges and insights through workforce training, ESOL and community education.