The University of Wisconsin-Madison School of Pharmacy is a global leader in pharmacy education, research, service, and professional development for more than 135 years. Inspired by the Wisconsin Idea, the renowned faculty and groundbreaking research labs and centers of the School are united by a single mission: to enhance the health and quality of life of people in Wisconsin and around the world. The School of Pharmacy is made up of 4 academic divisions, various research centers, administrative offices and student services, and home to the Doctor of Pharmacy and multiple Master's and Doctoral academic programs. The School consists of approximately 300 employees across all appointment types (i.e., faculty, limited appointees, academic and university staff, employees in training, graduate assistants, and student hourlies) from a variety of different funding sources.
Reporting to the Associate Dean of Administration and Staff, the Human Resources Associate Director will lead all functional areas of human resources for the School of Pharmacy, including workforce relations, recruitment, compensation, classification, onboarding/offboarding, international employee visa processing, and performance management. This role is critical in the strategic planning and implementation of human resource activities, special projects and initiatives at both the school and campus level. This position will directly supervise 2 full-time staff with responsibilities in HR, payroll, and benefits.
The person in this position must have a service-oriented approach to facilitate and foster effective professional working relationships across the school and university. Must be able to balance working autonomously and as part of a team to contribute to the effective and efficient day-to-day service and in support of the school's goals and mission. This position requires excellent organizational skills and ability to work under pressure to meet multiple demands while maintaining high service standards. The successful candidates will be committed to fostering an environment of diversity, equity and inclusion within the school and as a campus partner.
Assists with the planning, implementation, and management of strategic initiatives for one or more human resources functions such as recruitment, employment relations, performance management, compensation and classification, and payroll and benefits. Implements, operationalizes, and monitors the use of approved policies and procedures and ensures strategy alignment. Typically audits the program budget, approves unit expenditures, and supervises human resources (HR) staff.
15% Assists with planning, implementation, and management of strategic initiatives for one or more human resources function
5% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
15% Implements, operationalizes, and monitors the use of policies and procedures to comply with laws, regulations, institutional policies, and unit objectives
15% Identifies needs and recommends improvements to leadership regarding HR matters such as workforce performance and competency gaps, organizational structures, compensation discrepancies and assists with the development of training plans and mitigation strategies as needed
25% Coordinates HR activities, such as recruitment, pay administration programs, new hire orientation, employee benefits, and health and safety plans, through managerial HR staff
20% Serves as an advisor and liaison to unit managers and staff providing organization information and interpretation of human resources policies and procedures
5% Serves as Divisional Disability Representative for the School of Pharmacy
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
Preferred Bachelor's Degree Preferred focus in Human Resources or Business Administration or equivalent work experience.
Required Experience: - Minimum of five (5) years of professional human resources experience - Experience in workforce relations, talent acquisition, compensation, titling, and performance management
Required Knowledge, Skills, and Abilities: - Significant knowledge and ability to apply human resources and employment theory, law and practice - Demonstrated success as a supervisor able to motivated a team, create a positive work environment focused on customer service and excellence - Excellent communication (oral and written) and interpersonal skills with the ability to cultivate and sustain professional and business partnerships - Sound judgment and discretion in applying and interpreting policies and procedures - Demonstrated commitment to respect, diversity, equity, and inclusion practices in the workplace - Effective problem-solving skills and ability to engage with diverse stakeholders on multiple topics - Ability to establish priorities and organize varied and complex tasks - Flexibility, initiative, and resourcefulness to work independently and in a team environment - Ability to maintain confidentiality of sensitive information with tact and discretion - Experience in developing, documenting, implementing and improving HR related processes
Preferred: - Experience in a higher educational setting is strongly preferred - Knowledge of University of Wisconsin system and/or UW-Madison policies and procedures - Ability to use web-based human resources information systems (HRIS) and/or applicant tracking systems (ATS) to create and manage employee lifecycle transactions/recruitments - Experience in payroll and benefits activities - Experience with visa applications and coordination with international employees
Full Time: 100%
This position requires most work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location up to 1 day per week, if preferred.
Appointment Type, Duration:
Minimum $85,000 ANNUAL (12 months) Depending on Qualifications Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.
The School of Pharmacy embraces the values of diversity and inclusion, as they are essential in achieving related goals outlined in our School's strategic plan. We aspire to integrate diversity and inclusion behaviors into teaching, research, and our service mission to advance our priorities of creating and sustaining an inclusive and welcoming environment. Further, we believe these values are critical in preparing our students to address and eliminate health disparities.
We strongly encourage applications from candidates who have awareness, commitment, and practice of diversity and inclusion behaviors, and we especially encourage women and people from underrepresented minority groups to apply.
How to Apply:
To apply for this position, please click on the "Apply Now" button. You will be asked to upload a resume and cover letter as a part of the application process.
Your application materials may be used as a writing sample. Your cover letter should detail your work-related experience and professional background as it relates to the qualifications and duties in this job description.
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. Our students, staff, and faculty partake in world-class education and conduct prolific research that solves real-world problems. Our guiding principle is the Wisconsin Idea, a commitment to outreach that creates a better future for our state, our nation, and the world. We value the contributions of each person and recognize that diversity is a source of strength, creativity, and innovation.