Reporting to the Senior HR Director, Faculty and HR, the Faculty and HR Coordinator will be an integral member our Faculty & Human Resources team. The incumbent will support all employees at Columbia University???s Mailman School of Public Health, providing exceptional customer service to faculty, staff and all University constituents.
Assisting in the recruiting process for staff and faculty roles, including posting positions in the TalentLink system, updating applicant statuses, and completing hiring proposals.
Processing faculty and staff transitions, including promotions, visa renewals, faculty appointment renewals, and salary adjustments.
Serving as the initial point of contact for new employees including sending email correspondence, support the recruitment process for casual hires; handling pre-employment screenings, obtaining on-boarding forms, and escorting hires to obtain IDs and complete I-9s.
Processing new hires in the People@Columbia (PAC) system, monitoring to ensure employees post timely, and notifying the HR team of any delays.
On-boarding all part-time faculty (paid and unpaid) each semester including obtaining NY-195 forms and other relevant documentation.
Processing payroll for casuals, NUSS, and temporary employees, including calculating hours accrued in compliance with the New York City Sick Leave Act, and assisting employees with payroll-related questions.
Monitoring the monthly submissions of paid time-off tracking documents to ensure completion and accuracy.
Maintaining accurate personnel records for faculty and staff, including scanning and uploading documents to our shared drives.
Delivering paper documents to central Columbia University Irving Medical Center (CUIMC) including Human Resources, Faculty Affairs and Payroll.
Assisting with HR report requests, data reviews and payroll reconciliations to ensure accurate information.
Updating internal tracking documents including on-boarding tasks, termination checklists, new hire forms, etc.
Assisting with the execution of HR-sponsored events for faculty and staff.
Other duties as assigned.
Requires a bachelor???s degree or equivalent in education and experience plus three (3) years of related experience.
The Faculty and HR Coordinator will have excellent communication skills, both oral and written, with the ability to support all levels of faculty and staff. The successful incumbent will have a meticulous attention to detail, superb organizational skills, and strong computers skills, particularly in Microsoft Excel. The incumbent must be able to maintain a high degree of confidentiality in handling sensitive employee records and payroll information. Ability to interact effectively with individuals at different levels, as well as the ability to work in a highly visible fast paced environment all under the aegis of confidentiality.
Must be able to identify and respond to organizational needs, analyze problems, and identify solutions.
Prior experience and/or interest in working on a Human Resources team is strongly desired for this role. Experience in processing time sheets and/or payroll records is also preferred.
Subject to business needs, we may support hybrid work arrangements. Options will be discussed during the interview process
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University???s good faith and reasonable estimate of the range of possible compensation at the time of posting.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.