Career Center

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Department of Pediatrics has an outstanding opportunity for 2 Human Resources Specialists to join their team.

The UW Department of Pediatrics is dedicated to improving the health of all children and adolescents by educating physician leaders of the future, advancing research, advocating for children, and providing the nation's best pediatric clinical care. The Department of Pediatrics is deeply dedicated to its mission of teaching, research, and patient care. We are committed to building a diverse and inclusive faculty and staff.

We are seeking a Human Resource Specialist who will be responsible for providing professional level human resources support for the Department of Pediatrics requiring independent judgement, analysis and discretion in effecting, executing, and discharging personnel functions. Additionally, this position will work within staff employment, classification, promotions, onboarding, compensation and training and development areas. Thorough knowledge of HR policies, procedures, principles and practices are essential.


DUTIES AND RESPONSIBILITIES

Staffing, Recruitment and Retention:

Manage all permanent staff, temporary staff and student staffing from conception to hire. Advise  hiring managers on recruitment strategies and best practices. Partner with hiring managers to create position descriptions. Develop and implement policies and procedures to streamline the hiring process.

Develop and execute customized talent acquisition/management and recruiting strategies, generating skilled and diverse candidate pools.

Strengthen outreach, recruitment, and hiring practices that focus on diversifying applicant pools. Partner with Pediatrics leadership to ensure equitable hiring practices and review of hiring pool diversity.

Design and implement new hire orientation and onboarding program. Partner with Division Administrator’s and administrative leaders to implement orientation program for new staff; ensuring new staff understand and comply with Department and University practices and guidelines as well as being welcomed and integrated into the department and/or administrative unit.

Create and manage 30/60/90 day reviews for new staff employees.

Employee Engagement, Performance Review and Career Development:

Research and analyze data related to staff salaries, hiring trends, appointments, etc., and provide reports and analysis regarding merit, staff retention and reclassification.

Manage and implement the staff annual review process and professional staff merit increases for the Department.

Create, manage and oversee employee engagement/recognition programs within the Department for staff and faculty.

Manage and implement the discretionary leave process for the Department.

Conduct and document exit interviews sharing learning and trends across administrative units as appropriate the enhance retention and recognition programs.

Visas:

Manage all work Visa needs for foreign nationals within the Department; acting as the liaison between the Department, the foreign national, School of Medicine Administrative Business Center (ABC) and International Scholars Operations (ISO).

Develop and maintain close working relationship with the ABC, ISO, internal Department sponsors, as well as current and future visitors as needed to provide assistance to the visa process.  

Projects and Procedures:

Plan and complete special projects, independently or as a member of a team, including scoping, prioritization, and work allocation/execution. Identify departmental needs, recommend changes, design, and implement improvements.

Manage documentation of all staff HR business processes and generate effective solutions that meet the needs of all parties involved.

Provide direction to supervisors, faculty, and administrators in assigned areas. May lead work of other employees.

Partner with department leadership with managing HR activities to ensure actions and responses are in accordance with applicable rules and regulations.

Develop, manage and update Department's Human Resources web page content, researching and evaluating information to ensure accuracy and usefulness to the user audiences.

Participate in the School of Medicine’s human resources group.

Additional duties as assigned. 


MINIMUM REQUIREMENTS

Bachelor’s Degree in Human Resources Management, Business Administration, Communications, or related field. 

3-4 years HR experience.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


ADDITIONAL REQUIREMENTS

Knowledge and applicable experience with HR policies, procedures, principles and practices. Personnel and salary administration, recruitment techniques and management.

Ability to handle confidential information with tact, discretion, and diplomacy, and to maintain strict confidentiality.

Excellent written and verbal communication skills, and strong interpersonal skills; ability to be diplomatic and maintain integrity and reliability.

Exhibit a proactive, service-oriented manner and ability to deal effectively with a diverse population.

Ability to influence change, develop systems, and work collaboratively in the best interest of the Department, School, and/or affiliate institutions.

Highly organized, demonstrated ability to multitask in a consistently fast paced environment in an organized and efficient manner. Self-motivated, flexible, creative, ability to prioritize and be solutions oriented.


In addition to submitting a resume, you will be asked to submit a cover letter as well as your response (in a separate “Cover Letter Assessment”) to the following (limited to 7900 characters):

We would like to know more about your experience with diversity, race and equity, and social justice. Please tell us about your experience engaging and working with diverse communities – particularly in the context of your professional, volunteer, or civic work. Please also address efforts you have made or been involved with to foster diversity competence and understanding.


Application Process:   The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.