Stanford University School of Medicine's Department of Psychiatry and Behavioral Sciences is seeking an HR Programs and Special Initiatives Administrator who will be responsible for participating in the development, administration, and leadership of new and existing HR programs including initiatives related to equity and inclusion, rewards and recognition, onboarding and integration processes, learning and development, and other efforts to support and engage a distributed, hybrid (on-site/remote) workforce.
The Department of Psychiatry and Behavioral Sciences of Stanford Medicine has a great tradition of fundamental science, translational and clinical research, subspecialty expertise, multidisciplinary education, and influential leadership. The overarching aim of creating a better future is predicated on our shared pursuit of discovery across the basic, translational, clinical, and population sciences and on our collaborative efforts to translate new knowledge in our training of scientists and expert clinicians, in supporting the careers of outstanding faculty and learners, and in addressing the needs of communities, local and global. At present, the department has established five key mission areas, which include:
Clinical Innovation and Service
Community Commitment and Engagement
Leadership and Professionalism
Reporting to the Director of HR Strategy and Operations, the incumbent in this newly developed role will work collaboratively alongside a team comprised of an HR Manager, HR Administrators, and a Postdoctoral Coordinator committed to supporting faculty, staff, and learners in the Department of Psychiatry and Behavioral Sciences.
Equity, Inclusion, and Diversity in HR Processes and Programs
Supporting the Associate Chair for Equity and Inclusion, staff the department Diversity, Equity, and Inclusion Advisory Committee
Partner in the development and lead of programs and initiatives that support equity and inclusion in department HR practices including sourcing, recruiting, and onboarding; leadership training and resource development; compensation and incentive programs; staff promotion and development opportunities; etc.
Partner with the School of Medicine's Justice, Equity, Diversity, and Inclusion team and become familiar with related efforts across the institution to localize appropriate equity and inclusion initiatives and programs for the department
Employee Engagement and Program Management
Collaboratively plan, oversee, and lead projects from ideation through launch and completion
Provide leadership in areas related to staff engagement, including the management of the staff recognition program, virtual and hybrid onboarding programs, and other special initiatives.
Play a key role in the development of a Staff Engagement Team or other similar group(s) involving a cross functional team of individuals representing different areas of the department
People Metrics and Analytics
Develop staff surveys, and take a lead role in analyzing results, and making recommendations to enhance the employee experience, especially in a distributed and hybrid work environment
In coordination with the SoM data analytics and reporting team, maintain appropriate department dashboards, metrics, and charts to aid in decision making and aid in establishing HR goals and priorities
Review STAP Funds utilization and participate in proposing solutions for maximizing learning programs and opportunities
Policies and Procedures
Analyze and interpret policies; develop, revise and implement procedures for program or function
Leverage working knowledge of appropriate federal and state employment regulations in development and administration of programs employee programs
Maintain awareness of Stanford University and School of Medicine policies to assist in the interpretation and communication of policies to department leaders and other members
Communication and Outreach
In coordination with Director of Communications and collaboration with HR team, develop and maintain content for the department HR intranet site, ensuring it is updated with current and accurate information related to HR programs and activities.
May represent the department as a participant in School of Medicine-wide activities, including at 3CE meetings
May represent HR team on department committees including the Diversity, Equity, and Inclusion Advisory Committee; Wellbeing Committee, etc.
* - Other duties may also be assigned
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Demonstrated ability to prioritize own work and multi-task.
Demonstrated excellent organizational skills.
Demonstrated ability to take initiative and ownership of projects.
Ability to communicate effectively both orally and in writing.
Ability to routinely and independently exercise sound judgment in making decisions.
Demonstrated experience working independently and as part of a team.
Relevant subject matter knowledge.
Ability to direct the work of others, for jobs requiring supervision.
Experience developing, leading, and exemplifying practices that promote equity and inclusion
Experience coordinating new projects or programs
Instructional design or other experience developing training and learning programs
Knowledge of change management principles and ability to leverage them in the development of new programs
Strong oral and written communication skills to aid in developing messages and materials on behalf of the department
Demonstrated ability to review and analyze data and make recommendations
Experience leading small teams formally or on a project basis
Comfortable leveraging technology to improve work processes (Smartsheet experience a plus)
Comfortable working in a distributed, remote, and/or hybrid work environment
Experience in higher education, academic medicine, or related industry preferred
Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Occasional evening and weekend hours.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?