Reporting to the Assistant Director of Faculty and Human Resources in the Department of Environmental Health Sciences at the Mailman School of Public Health, the Coordinator, Faculty and Human Resources, will support the Faculty and Human Resources functions of the Department of Environmental Health Sciences.
Handling recruiting responsibilities including entering open positions in the TalentLink (TL) website, posting positions on external job board sites & tracking costs, updating applicant statuses, completing hiring proposals, and tracking time to fill;
Coordinating the interview and visit of prospective new faculty;
Ensuring that assigned faculty and staff are appropriately onboarded, including serving as point of contact, completing requisite paperwork, completing Template Based Hire via University systems;
Coordinating and collecting the necessary documents for additional compensation requests for all Teaching Assistants and faculty from other University departments who do additional work for Environmental Health Sciences; Coordinating with the Assistant Director of F/HR to ensure that payments are processed timely and correctly;
Processing Personnel Action Forms (PAFs) for all assigned employee transactions including pay increases, promotions, title changes, internal transfers, part-time faculty appointment renewals, terminations, medical/personal leaves, etc., and ensuring information is accurately processed in the PeopleSoft @ Columbia (PAC) system
Processing support staff and short-term casual payroll timesheet.
Managing internal documents and tracking systems to ensure information is up to date and accurate;
Working collaboratively with MSPH F/HR and Columbia University Irving Medical Center (CUIMC) Payroll to address & resolve employee changes & updates;
Coordinating Department space, including occupancy, renovations and equipment usage and inventory;
Performing other assignments, projects & responsibilities as needed and assigned.
Bachelor's degree or equivalent in education and experience, plus two (2) years of related experience.
The successful incumbent will have strong interpersonal skills and be self-motivated and driven to success with a proactive work approach. S/He must have the ability to handle multiple assignments while working accurately and efficiently and be a quick-learner who is not afraid to ask questions.
Outstanding organizational skills and excellent verbal and written communication skills are a must. The incumbent must be customer-service oriented and possess the confidence and ability to work with all levels of faculty & staff. The individual in this role must be extremely detail-oriented and have the ability to handle information confidentially and professionally. Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook is also required.
Previous work in a higher education environment is preferred for this role.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.