Reporting to the Director of Human Resources, the Human Resources Coordinator is responsible for supporting the Human Resources Office at Columbia???s School of Social Work.
Work closely with hiring managers to process and onboard student casual appointments
Manage bi-weekly payroll, including oversight for all entries and contact managers to ensure the timesheets are approved by the payroll deadline
Work closely with managers to resolve any payroll or time entry issues that may arise
Create, collect, and organize appointment letters and paperwork (e.g. I-9 instructions, tax forms, etc.) for adjunct faculty. Assist the HR department with hiring adjunct faculty
Distribute paychecks, coordinate communications, respond to student and staff inquiries and reconcile any discrepancies
Check all data entry by HRPC, correct issues that arise from errors, check first payment of all new personnel or when payment circumstances change, verify that add pays have been paid properly, correct over/underpayment issues
Act as a liaison between Temp Staffing Office and requesting department to fill temporary staffing needs, submit information for pre-selected candidates or initiate a search for candidates, create temp UNIs, monitor end dates of temps, and request extensions as needed
Complete and check all general labor accounting transactions (e.g. salary distributions, additional compensation, etc.)
Manage vacation tracking process, including ensuring timely and complete submission from staff, send regular reminders, and follow-up on outstanding items
Collaborate with the HR Manager to maintain and distribute new hire welcome packets/in-house orientation
Create, maintain, and improve digital and physical filing system
Maintain the HR bulletin board
Represent the HR department as the first point of contact for walk-ins, respond to inquiries effectively or redirect appropriately
At least 2 years of professional work experience, preferably in an administrative capacity
Strong computer skills in MS Office Suite, particularly Word and Excel
Excellent oral and written communication skills
Strong organizational skills and acute attention to detail
Ability to manage multiple projects simultaneously
Ability to work individually and as part of a team
Ability to maintain confidentiality and use professional discretion with sensitive matters
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.