Job location is at 10240 Science Center Dr, San Diego, CA 92121
The Benefits & Human Resources Administrator will be responsible for supporting the Manager, Employee Benefits to ensure the Institute’s General Benefits Plan and Workers Compensation Plan are appropriately administered. In addition, the incumbent will provide administrative support for Human Resources leadership and will be expected to work effectively with the entire Human Resources Team on both day to day and special projects.
DUTIES AND RESPONSIBILITIES:
Provides employees with general benefits information; explains programs, plans, related costs. Assists employees with initial enrollment, termination, or change in benefit coverage for all benefit plans (health welfare and retirement).
Assists in annual open enrollment process for benefit plans. Prepares and distributes communication materials about benefit programs, procedures, changes, and government-mandated disclosures. Ensures benefits website materials are current.
Ensures compliance with all federal and state laws and regulations, specifically, safeguards of personal health information.
Ensures benefit paperwork, materials, and benefit orientation are maintained as needed. Oversees Third Party COBRA and Flexible Spending Account (FSA) administration. Assures proper COBRA/FSA notifications are made within federal guidelines.
Maintains open communication with all benefits vendor contacts and insurance broker.
Validates and audits benefits transactions.
Develops and sends applicable correspondence to employees detailing the status of their leave application and leave implications (pay, benefits, return to work, etc.).
Workers Compensation Administration
Ensures Worker’s Compensation section of HR website and SOPs are maintained and up to date.
Ensures accuracy of WC forms and files and that files are maintained in compliance with regulations, internal SOPs, and policy, protecting the confidentiality of claims records.
Coordinates regular claims reviews with broker and carrier.
Conducts intake process for work-related illnesses/injuries. Meets with employees and ensures appropriate paperwork is provided to them. Oversees coordination with department and lab management, EH&S and HR personnel involved in the process.
Coordinates claims administration with the carrier, involving manager as appropriate. Monitors employee claims. Ensures all claims data is accurately maintained in the HRIS.
Maintains CAL/OSHA Form-300 log of workplace illnesses and injuries and ensures its use in a manner that protects the confidentiality of employees to the extent possible.
Assists in the return-to-work program to include coordinating with home departments and employees to return them to work as quickly as possible.
General Human Resources Administration
Provides administrative support to Vice-President and Senior Director, Human Resources.
Provides support to HR team during periods of high work volume, including during the annual performance and merit review cycles.
Assists with department budget and expenses, including reconciliation of credit card statements and charges.
Maintains sufficient stock of office supplies.
Schedules department meetings, including ordering meals when appropriate.
Performs other related duties as assigned by management.
This job has no supervisory responsibilities.
Minimum of 3 years-experience working in a Human Resources function for a medium to large company with at least 18 months supporting the benefits sub-function.
Bachelor's degree preferred; a combination of an Associate’s degree and two additional years of experience will be considered.
Computer skills required: Human Resource Systems; Microsoft Office, including proficiency in WORD, Excel and PowerPoint.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.
Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Diversity - Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a discrimination and harassment-free environment.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
Occasionally required to stand
Occasionally required to walk
Frequently required to sit
Frequently required to utilize hand and finger dexterity
Frequently required to talk or hear
While performing the duties of this job, the noise level in the work environment is usually quiet to moderate
The employee must occasionally lift and /or move more than 5 pounds
Specific vision abilities required by this job include: Close vision; Distance vision; Color vision.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Salk scientists are dedicated to innovative biological research. The Salk Institute consistently ranks among the leading research institutions in the world for its faculty's contributions and the impact of their findings. Focused both on discovery and on mentoring future generations of researchers, Salk scientists make groundbreaking contributions to our understanding of cancer, aging, Alzheimer's, diabetes and infectious diseases by studying neuroscience, genetics, cell and plant biology, and related disciplines. "We lead biological research. We prize discovery. Salk is where cures begin."Overlooking the Pacific Ocean in La Jolla, the Salk Institute offers a warm, collegial and collaborative work environment, where employees enjoy a generous benefits program. Social activities on campus encourage interaction as a community.