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Job Summary:

The Human Resources Generalist recommends strategies to motivate employees and build a positive work culture. This position is responsible for coordinating and managing all human resources functions including compliance, benefits, employee relations, policy review, and compliance.  

Essential Functions and Responsibilities:

Talent Acquisition and Recruitment Process

• Assist in talent acquisition and recruitment processes
  • Partners with hiring managers by identifying candidates and pre-screen/interview applicants.
  • Schedule interviews with Managers and/or Directors.
• Initiates the employment offer process:
  • Drafts offer documents, extend offers of employment, process background and drug screenings.
  • Initiates and processes new hire paperwork.
• Facilitates new hire onboarding process.
  • Schedule onboarding orientation

Compliance

• Administer all 401(K) Plan payroll contribution processing and 5500 Compliance administration.
• Provide HR policy guidance and interpretations.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Manages and maintains employee files and records in electronic format. Ensure records are complete and in compliance with Federal and State regulations.
  • Completes and maintains I-9 records, E-Verify compliance, and work authorizations.

Compensation & Benefits

• Administers employee benefit plans, such as group health, flexible spending accounts, dental and vision, accident and disability, life insurance, COBRA, workers compensations, Leave events, and 401(k).
• Conducts benefits orientations and administers the benefits self-enrollment system as needed.
• Ensures benefit changes are entered appropriately for application and proper payroll deduction of premiums.
• Ensure compliance with labor regulations.

• Collaborates with the external benefits broker on yearly Benefits Open Enrollment. Communicates to employees the timeframe, benefits, and changes from the previous year. Leads employee benefits fair/events and meetings as needed.
• Maintain HR-Information System, Payroll System, and Time Management System.
  • Prepare and process monthly payroll for all staff.
  • Prepare and process special check runs (ex: bonus, severance, etc.).
  • Research, coordinate, develop, and maintain employee pay schedules

Employee Relations

• Works with the outside employment law attorney on handling complex employee relations issues and investigations, as necessary.

• Organize and coordinate quarterly and annual employee performance reviews and assist Executive Team with identifying performance incentives including compensation.
• Provide support in various HR-related topics such as compensation, paid-time-off, performance management; attends and participates in progressive discipline, involuntary separations, and investigations; conducts exit interviews and processes employee separations.
• Enhance employee experience by resolving issues promptly, applying new perks and benefits and organizing team building activities.

Administration

• Develop and maintain HR policies and procedures, and ensure they are implemented appropriately after approval.
• Collaborates with managers and directors to develop and maintain employee job descriptions.
• Assists with other HR special projects or initiatives as needed.

Education and Experience:

• Three plus (3+) years’ experience in the HR field with knowledge of general HR administration and compliance or equivalent combination of education, training, and experience
• Proficient in Microsoft Office suite of products (Outlook, Excel, Word, etc.)
• SHRM or HRCI certification(s) highly preferred.

Knowledge, Skills, and Abilities:

• Knowledge of payroll processing, earnings, and deductions principals.
• Knowledge of state and federal employment law, including HR technical knowledge of EEO, FLSA, ADA, unemployment, and worker's compensation.
• Ability to cope with job pressures in a constantly changing environment
• Ability to work effectively and efficiently under time constraints and job responsibility, pressure, and stress
• Excellent interpersonal skills.
• Strong problem solving and critical thinking skills
• Is able to handle and manage confidential information