Career Center

Scheduled Hours

37.5

Position Summary

Provide recruitment support to assigned area.

Job Description

Primary Duties & Responsibilities

Recruiting

• Manages all recruiting functions for both faculty, staff and students, ensuring equitable, consistent practices, and adherence to Olin approved processes.

Staff

• Works with managers to ensure job descriptions are up to date and accurate prior to posting. Works in conjunction with the Compensation and Payroll Manager to update as needed.
• Ensures that competencies are included with all jobs at the time of posting.
• Posts all open positions.
• Creates positions as needed.
• Reviews candidates, manage all candidate screenings and assessments, ensuring that minimum qualifications are met and the best candidates are put forward.
• Attends interviews as Olinâ™s HR representative and provide input and insight into candidate selection, providing recommendations to hiring managers.
• Develops and implements strategies for employee management around recruiting and onboarding.
• Researches and identifies outlets for advertising open positions to ensure a diverse and well qualified pool of candidates.
• Sources candidates for positions through research on LinkedIn and other websites to build a pipeline of candidates for Olin positions.
• Ensures compliance with University and Olin policies.

Faculty

• Manages the Olin faculty hiring process to include job postings, internally and externally.
• Works with Vice Dean of faculty and faculty hiring committee chairs to guide the faculty hiring process.
• Manages reporting from Interfolio, used to ensure equitable processes and diversity of candidate pool.
• Oversees recruiting visits and ensure process is followed up to offer stage.

Onboarding/Offboarding

• Ensures that all paperwork and job records are completed on a timely basis.
• Liaison to central HR to ensure timely completion of I-9s for new hires.
• Meets with all new hires to provide them with a copy of their job description, job competencies and other needed information with regard to parking, ids, benefits, time keeping etc.
• Manages the visa application process for foreign national faculty.
• Manages, in conjunction with the compensation & payroll manager, offboarding all employees â“ ensure that information is entered in workday accurately and timely to ensure vacation payouts and correct payroll entries.

Payroll

• Assists the Human Resources Manager â“ Compensation & Payroll as needed to ensure timely and accurate payroll completion.
• Ensures that all job records are accurate and complete in time for payroll.
• Acts as a back up in the absence of the Compensation & Payroll manager.

Supervision

• Supervises and coordinates human resources and payroll staff. Effectively manages performance and development of staff to maximize efficiency through training and timely coaching. Sets a tone of leadership that is people oriented, collaborative in nature and builds a management culture based on teamwork, open communication, innovation, mentoring and accountability.
• Meets frequently with team members to ensure high standards of service delivery.

Records Management

• Maintains all relevant paperwork and records for all faculty and staff searches.

Working Conditions

Ability to move to on and off-campus locations.

Preferred Qualifications

• Bachelorâ™s degree in Business, Human Resources or related field plus three years of related and progressive experience.  Prior University experience.
• SHRM SCP or CP certification.

Required Qualifications

College degree and three years of recruitment experience or equivalent education and experience to equal seven years.

Grade

G11

Salary Range

$50,500.00 - $86,200.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Applicant Instructions

When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two âœQuick Apply❠options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the âœQuick Apply❠page by clicking âœNext❠at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a Linkedin feature, which allows you to apply by using your Linkedin profile to populate some of the job application fields.