| Job Summary: | University Housing is hiring an HR Coordinator!
This position is part of the Human Resources team, and works collaboratively with others to ensure a highly efficient and effective work environment. This role provides exceptional customer service for applicants, employees, and prospective students. Individuals who have professional experience providing high-volume office support are highly encouraged to apply! |
| Responsibilities: | Creates and maintains human resources (HR) records, coordinates logistics for one or many HR functions, disseminates HR communications, and processes various HR specific transactions to ensure compliance with established rules and regulations - 20% Creates and maintains various HR specific reports, databases, and/or records to ensure compliance with established policies, procedures, and legal rules and regulations
- 20% Enters, reviews, and processes HR transactions according to established policies and procedures
- 15% Schedules logistics and secures resources for recruitment processes, onboarding activities, payroll functions, and/or other HR related activities
- 20% Serves as a point of contact to employees, managers, and internal and external stakeholders. Responds to inquiries and escalates more complex issues to the appropriate authorities
- 15% Audits and tracks compliance for various HR functions such as performance evaluations, onboarding, off boarding, criminal background checks, and credentialing
- 10% Manages the dissemination of HR related communications to various audiences under the direction of leadership
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| Tasks: | - Maintain the HR Office, including monitoring office equipment and assisting with maintenance as needed, coordinating incoming and outgoing mail, and maintaining office supplies.
- Serves as a primary point of contact for individuals and groups, greeting arrivals and provides organizational information via phone, in person and through other communication mediums.
- Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations.
- Screen, review, and prioritize incoming mail and e-mail messages.
- Manage the staff photo directory.
- Manage the driving authorization database according to the Univeristy Housing's required driver's policy.
- Provides support and assists as needed in the implementation of plans and procedures in the event of an emergency.
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| Institutional Statement on Diversity: | Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion |
| Education: | Preferred
H.S. Diploma |
| Qualifications: | Previous professional office experience required.
Previous Human Resources (HR) experience preferred.
Bilingual skills preferred. |
| License/Certification: | Preferred
SHRM-CP - SHRM Certified Professional Certification |
| COVID-19 Considerations: | UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086. Please visit https://covidresponse.wisc.edu for the most up-to-date information. |
| Work Schedule: | This position will work primarily onsite during the initial 6-month evaluation period. After successfully completing the evaluation period this position has the ability to transition to a hybrid remote/on-site work schedule at the discretion of the individual employee and department. This position shares responsibility for maintaining HR office operations onsite, so onsite work will still be expected.
Primary work schedule for this position is 7:45a - 4:30pm, Monday through Friday. Extra hours as needed. Schedule will be determined with the successful finalist at time of offer.
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| Work Type: | Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. |
| Appointment Type, Duration: | Ongoing/Renewable |
| Salary: | Minimum $20.50 HOURLY
Depending on Qualifications
This is a full-time appointment. The starting hourly rate is $20.50 or higher based on qualifications and includes a competitive retirement and benefits package. |
| Additional Information: | A criminal background check will be conducted on finalist(s).
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment.
University Housing may communicate with you about your application status using a text messaging service. To opt-out please reply "STOP" to text messages received or contact University Housing HR at hr@housing.wisc.edu or 608-262-2766. Message and data rates may apply. |
| How to Apply: | Please submit a resume within the online application system.
Online applications must be received by 11:55pm on the deadline listed. We are unable to consider incomplete application materials. Applications for this position may be considered for future vacancies in this title within University Housing. |
| Contact: | Max Soderberg
maxwell.soderberg@housing.wisc.edu
608-265-4337
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. ) |
