This position is part of the Human Resources team, and works collaboratively with others to ensure a highly efficient and effective work environment. This role provides exceptional customer service for applicants, employees, and prospective students. Individuals who have professional experience providing high-volume office support are highly encouraged to apply!
Creates and maintains human resources (HR) records, coordinates logistics for one or many HR functions, disseminates HR communications, and processes various HR specific transactions to ensure compliance with established rules and regulations
20% Creates and maintains various HR specific reports, databases, and/or records to ensure compliance with established policies, procedures, and legal rules and regulations
20% Enters, reviews, and processes HR transactions according to established policies and procedures
15% Schedules logistics and secures resources for recruitment processes, onboarding activities, payroll functions, and/or other HR related activities
20% Serves as a point of contact to employees, managers, and internal and external stakeholders. Responds to inquiries and escalates more complex issues to the appropriate authorities
15% Audits and tracks compliance for various HR functions such as performance evaluations, onboarding, off boarding, criminal background checks, and credentialing
10% Manages the dissemination of HR related communications to various audiences under the direction of leadership
Maintain the HR Office, including monitoring office equipment and assisting with maintenance as needed, coordinating incoming and outgoing mail, and maintaining office supplies.
Serves as a primary point of contact for individuals and groups, greeting arrivals and provides organizational information via phone, in person and through other communication mediums.
Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations.
Screen, review, and prioritize incoming mail and e-mail messages.
Manage the staff photo directory.
Manage the driving authorization database according to the Univeristy Housing's required driver's policy.
Provides support and assists as needed in the implementation of plans and procedures in the event of an emergency.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
This position will work primarily onsite during the initial 6-month evaluation period. After successfully completing the evaluation period this position has the ability to transition to a hybrid remote/on-site work schedule at the discretion of the individual employee and department. This position shares responsibility for maintaining HR office operations onsite, so onsite work will still be expected.
Primary work schedule for this position is 7:45a - 4:30pm, Monday through Friday. Extra hours as needed. Schedule will be determined with the successful finalist at time of offer.
Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Minimum $20.50 HOURLY Depending on Qualifications This is a full-time appointment. The starting hourly rate is $20.50 or higher based on qualifications and includes a competitive retirement and benefits package.
A criminal background check will be conducted on finalist(s).
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment.
University Housing may communicate with you about your application status using a text messaging service. To opt-out please reply "STOP" to text messages received or contact University Housing HR at firstname.lastname@example.org or 608-262-2766. Message and data rates may apply.
How to Apply:
Please submit a resume within the online application system.
Online applications must be received by 11:55pm on the deadline listed. We are unable to consider incomplete application materials. Applications for this position may be considered for future vacancies in this title within University Housing.
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. Our students, staff, and faculty partake in world-class education and conduct prolific research that solves real-world problems. Our guiding principle is the Wisconsin Idea, a commitment to outreach that creates a better future for our state, our nation, and the world. We value the contributions of each person and recognize that diversity is a source of strength, creativity, and innovation.